.png) |
VICTOR VALLEY WASTEWATER RECLAMATION AUTHORITY Board Of Commissioners Staff Report |
| TO: | VVWRA Board of Commissioners |
| FROM: | Darron Poulsen, General Manager |
| SUBMITTED BY: | Latif Laari, Environmental Compliance Manager |
| DATE: | 01/29/2026 |
| SUBJECT: | Recommendation to Authorize the General Manager to Approve the Purchase of Ultraviolet Disinfection System Replacement Parts for $149,762.29 from Xylem Water Solutions, our Sole Source Provider
|
| Fiscal Impact | Yes |
| Account Code: | 01-02-545-6010-9999 |
| Funds Budgeted/ Approved: | Yes |
STAFF RECOMMENDATION
It is recommended that the Board of Commissioners authorize the General Manager to approve the purchase of UV disinfection system replacement parts from Xylem Water Solutions, our sole-source provider, in the amount of $149,762.29 (quoted amount plus applicable taxes and freight) as detailed in Exhibit 1. This is a budgeted expenditure
PREVIOUS ACTION(S)
None
BACKGROUND INFORMATION
The Victor Valley Wastewater Reclamation Authority (VVWRA) Regional Plant utilizes ultraviolet (UV) light as its primary method of disinfection. This process effectively inactivates microorganisms, preventing their growth in treated wastewater effluent prior to discharge into the Mojave River.
The Regional Plant operates a Xylem Water Solutions UV disinfection system consisting of two channels, each with four banks. Each bank contains 234 UV lamps along with various supporting components. Xylem Water Solutions provides routine inspection and maintenance of this system to ensure compliance with VVWRA’s National Pollutant Discharge Elimination System (NPDES) permit disinfection requirements.
Recent maintenance reports from VVWRA maintenance staff and Xylem Water Solutions identified several components requiring replacement to improve system availability, reliability, and redundancy. Following a detailed review of Xylem’s UV parts proposal (Exhibit 1), staff selected the necessary components to maintain optimal system performance and ensure ongoing regulatory compliance.
The Regional Plant operates a Xylem Water Solutions UV disinfection system consisting of two channels, each with four banks. Each bank contains 234 UV lamps along with various supporting components. Xylem Water Solutions provides routine inspection and maintenance of this system to ensure compliance with VVWRA’s National Pollutant Discharge Elimination System (NPDES) permit disinfection requirements.
Recent maintenance reports from VVWRA maintenance staff and Xylem Water Solutions identified several components requiring replacement to improve system availability, reliability, and redundancy. Following a detailed review of Xylem’s UV parts proposal (Exhibit 1), staff selected the necessary components to maintain optimal system performance and ensure ongoing regulatory compliance.
| Location | Quote Cost | GL# |
| Regional Plant | $89,378.59 | 01-02-545-6010-9999 |
| Hesperia Sub Regional Plant | $26,873.77 | 01-54-545-6010-9999 |
| Apple Valley | $33,509.93 | 01-55-545-6010-9999 |
| Totals | $149,762.29 |
Based on the maintenance reports from staff and our sole source supply company It is recommended that the Board of Commissioners authorize the General Manager to approve the purchase of UV disinfection system replacement parts from Xylem Water Solutions, our sole-source provider, in the amount of $149,762.29, quoted amount plus applicable taxes and freight. This is a budgeted expenditure