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VICTOR VALLEY WASTEWATER RECLAMATION AUTHORITY Board Of Commissioners Staff Report |
| TO: | VVWRA Board of Commissioners |
| FROM: | Darron Poulsen, General Manager |
| SUBMITTED BY: | Latif Laari, Director of Engineering & Environmental Compliance |
| DATE: | 07/16/2026 |
| SUBJECT: | Recommendation to approve Change Order No. 2 for the Wi-Fi Upgrade Project with Netgain Networks, Inc. in the amount of $12,199.10
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| Fiscal Impact | Yes |
| Account Code: | 01-02-545-8025-9999 |
| Funds Budgeted/ Approved: | Yes |
STAFF RECOMMENDATION
It is recommended that the Board of Commissioners approve Change Order No. 2 for the Wi-Fi Upgrade Project with Netgain Networks, Inc. in the amount of $12,199.10 to address additional field conditions and installation requirements identified during project implementation.
PREVIOUS ACTION(S)
On January 29, 2026, the Board of Commissioners approved the purchase and installation of Fortinet Wi-Fi components for the Wi-Fi Upgrade Project from Netgain Networks, Inc. in the amount of $81,470.37.
BACKGROUND INFORMATION
The Board previously authorized the Wi-Fi Upgrade Project to replace VVWRA's obsolete legacy Ubiquiti wireless infrastructure with Fortinet-compatible equipment that integrates with the VVWRA's upgraded Fortinet firewall and switch environment.The original project was intended to improve wireless reliability, network security, operational mobility, and support for current and future plant technologies across multiple facilities.
During installation and deployment, additional field conditions were encountered at the Hesperia WRP, and Apple Valley WRP sites that were not fully known at the time the original material and labor proposal were prepared.
These conditions require added conduit installation, additional power distribution units, deployment charges, project coordination, consumables, and boom lift support to complete the wireless upgrade as intended.
Following project implementation, Change Order No. 1 was administratively approved in the amount of $5,768.34, which was within the General Manager’s approval authority under VVWRA’s Procurement Policy. Change Order No. 2 addressed related installation changes, including conduit work, access point relocation, deployment charges, coordination, and lift support.
The current request is for Change Order No. 2 in the amount of $12,199.10. Board approval is required because this change order exceeds the General Manager’s approval authority under Section III of the VVWRA Procurement Policy.
Board approval is required for the proposed $12,199.10 change order because it exceeds the General Manager’s authorization limit under Section III of the VVWRA Procurement Policy.
The change order includes the following major items:
During installation and deployment, additional field conditions were encountered at the Hesperia WRP, and Apple Valley WRP sites that were not fully known at the time the original material and labor proposal were prepared.
These conditions require added conduit installation, additional power distribution units, deployment charges, project coordination, consumables, and boom lift support to complete the wireless upgrade as intended.
Following project implementation, Change Order No. 1 was administratively approved in the amount of $5,768.34, which was within the General Manager’s approval authority under VVWRA’s Procurement Policy. Change Order No. 2 addressed related installation changes, including conduit work, access point relocation, deployment charges, coordination, and lift support.
The current request is for Change Order No. 2 in the amount of $12,199.10. Board approval is required because this change order exceeds the General Manager’s approval authority under Section III of the VVWRA Procurement Policy.
Board approval is required for the proposed $12,199.10 change order because it exceeds the General Manager’s authorization limit under Section III of the VVWRA Procurement Policy.
The change order includes the following major items:
- Replacement of an existing external access point at Hesperia Headworks.
- New conduit work at Hesperia Headworks, including the chemical room, area near the IDF, and underground routing.
- Exterior replacement work and internal conduit work at Hesperia WRP.
- Additional Power Distribution Units (PDUs) for Hesperia and Apple Valley installations.
- Conduit materials, consumables, and boom lift rental and transport.
Approval of this change order will allow VVWRA to address these installation needs, maintain project continuity, and complete the Wi-Fi infrastructure improvements at the affected facilities.
Financial Impact:
Change Order No. 2 totals $12,199.10, consisting of $11,967.00 in changes and $232.10 in estimated tax (Exhibit 1).
The original Board-approved project amount was $81,470.37. Change Order No. 1 was administratively approved in the amount of $5,768.34. Approval of Change Order No. 2 would bring the revised total project amount to $99,437.81.
Financial Impact:
Change Order No. 2 totals $12,199.10, consisting of $11,967.00 in changes and $232.10 in estimated tax (Exhibit 1).
The original Board-approved project amount was $81,470.37. Change Order No. 1 was administratively approved in the amount of $5,768.34. Approval of Change Order No. 2 would bring the revised total project amount to $99,437.81.