Discussion and possible action to authorize the Purchasing Agent to solicit formal Request for Proposals for a Construction Manager at Risk (CMAR) to serve as a general contractor for the rehabilitation and preservation of the Webb County Veterans Museum building pursuant to the Texas Government Code; §2269.251 (Contracts for Facilities: Construction Manager at Risk) and to further authorize the use of a one-step process, Webb County may request as part of offerors proposal, proposed fees and prices for fulfilling the general conditions and any other matters incident thereto. [Co-Sponsored by Ricardo Jaime, Commissioner Pct. 4]  

Issue: Project Architect has been hired to develop the plans and specifications for the Rehabilitation and Preservation of the Webb County Veterans Museum Building.  Webb County is now seeking to use the Construction Manager-at-Risk as the project delivery method for the selection of a general contractor for the rehabilitation and preservation of the building. 

Solution: The Purchasing Agent recommends using the one-step process to select the offeror who is best qualified for this project and who will provide the best value proposal based on the published criteria and proposed fees / pricing for fulfilling the general conditions.  The County will provide during the formal solicitation general information on the project site, project scope, schedule, selection criteria and relative weighting of selection criteria, estimated budget, time/place for receipt of the proposals or qualifications, and any other information that would assist the Commissioners Court in its selection of a CMAR.

Result: If approved, the Purchasing Agent will proceed with the formal solicitation for a CMAR as per the Texas Government Code and as authorized by the Webb County Commissioners Court.

Sec. 2269.253.  Selection Process. (a)The governmental entity shall select the construction manager-at-risk in a one-step or two-step process.

(b) The governmental entity shall prepare a single request for proposals, in the case of a one-step process, and an initial request for qualifications, in the case of a two-step process, that includes:

(1) A statement as to whether the selection process is a one-step or two-step process;

(2) General information on the project site, project scope, schedule, selection criteria and the weighted value for each criterion, and estimated budget and the time and place for receipt of the proposals or qualifications; and 

(3) Other information that may assist the governmental entity in its selection of a construction manager-at-risk.

(c) The governmental entity shall state the selection criteria in the request for proposals or qualifications.

(d) If a one-step process is used, the governmental entity may request, as part of the offeror's proposal, proposed fees and prices for fulfilling the general conditions.

(e) If a two-step process is used, the governmental entity may not request fees or prices in step one.  In step two, the governmental entity may request that five or fewer offerors, selected solely on the basis of qualifications, provide additional information, including the construction manager-at-risk's proposed fee and prices for fulfilling the general conditions.

(f) At each step, the governmental entity shall receive, publicly open, and read aloud the names of the offerors.  At the appropriate step, the governmental entity shall also read aloud the fees and prices, if any, stated in each proposal as the proposal is opened.

(g) Not later than the 45th day after the date on which the final proposals are opened, the governmental entity shall evaluate and rank each proposal submitted in relation to the criteria set forth in the request for proposals.