Discussion and possible action to reject all competitive sealed proposals (CSP) submitted for CSP 2024-005 “Webb County Fairgrounds Parking Lot Improvements – Phase III project and to further authorize the Purchasing Agent to solicit for an annual contract for parking lot paving repair and maintenance services on an as needed basis with possible options to extend as directed by Commissioner Court pursuant to the Texas County Purchasing Act and any other matters incident thereto.

Issue: The highest ranking offeror’s total base bid (asphalt option) of $4,047,000.75 or total base bid + alternate #1 (concrete option) of $7,321,385.00 exceeded the projected construction costs anticipated by Webb County.
 
Solution: Recommendation to reject all bids submitted for this project and consider authorizing the Purchasing Agent to solicit bids for an annual contract for parking lot paving repair and maintenance services as needed by the Webb County Fairgrounds department and/or other departments.     
 
Result: If approved, bidders who participated in this solicitation will receive a rejection letter and a formal solicitation for the recommended services will be published as authorized by the Webb County Commissioners Court.

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