Discussion and possible action to authorize the Purchasing Agent to renew all civilian vehicles that will have an expired term during FY 2025 with Enterprise Fleet Management Solutions (Source-well Contract ID 28506) for vehicles used by Webb County departments and to further discuss with possible action the continuation of leased law enforcement units versus purchasing and any other matters incident thereto. 

Issue: Webb County currently leases over 335 units; in order to start the process of ordering replacement units during the fiscal year the Purchasing Agent is requesting authorization to place the necessary orders to start the process.  Orders will be placed once the order banks are open and production dates will then be programmed by automobile manufacturers.   Estimated turnaround time from point of order to delivery of a new leased unit is approximately 12-16 weeks for units that are programmed for civilian use.

Solution: Consideration to authorize the Purchasing Agent to continue renewing lease vehicles for civilian use to include the monthly fee for preventive maintenance services and to further provide direction on the continuation of leased police units or straight out purchases.

Result: If approved, orders will be placed as order banks are open by respective automobile manufacturer.

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