Discussion and possible action to authorize a professional service agreement between Webb County and Toshiba America Business Solutions, Inc. (DIR Contract No. CPO-4426) to provide electronic conversion of personnel records for an amount not to exceed $93,540.00; pursuant to the Texas Local Government Code: Sub-Chapter F. cooperative Purchasing Program, Sections 271.101, 271.102 (Cooperative Purchasing Participation) and to further authorize the Webb County Judge to sign all relevant documents and any matters incident thereto. [Account #1001-1130-001-432001]

Issue: Currently, personnel records are stored in paper format and this may pose confidentiality and compliance risks. 

Solution: By entering into a service agreement for digitization, we can secure sensitive information, streamline access, and reduce physical storage needs.

Result: Overall improvement on operational efficiency while maintaining compliance.

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