23.
Commissioners Court Meeting
- Meeting Date:
- 04/14/2025
- Title:
- Jail Cell Doors
- Submitted for:
- Martin Cuellar
- Submitted By:
- Christina Moncivais
- Department:
- Sheriff
Subject:
Discussion and possible action to approve change order No. 1 in the amount of $182,862.00 to Independent Contractor Agreement (Section 9 – Change Orders) between Webb County and Willo Products Company, LLC. for additional Jail Cell doors that includes but not limited to removal of the sliding door components within the transom, the track, wheel bar unit, rack, cam bar, motor mount brackets, motor, switches, & wiring harness. The amended scope of work will include 120 cell doors which reflects 10 cell doors per block x 12 blocks located in the 2nd and 3rd floor of the jail and to authorize General Counsel to prepare a written change order no. 1 for execution and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-4070-001-470000 (General Fund-Sheriff Jail-Administration-Capital Outlay)]
Issue: On November 25, 2024, Webb County Commissioners Court approved a contract with Willo Products Company (State of Utah Cooperative Contract MA3503) for the retrofitting of 109 jail cell doors, controls and related components. After further review by the new Jail Commander, a recommendation was made to add additional cell doors to complete all 12 cell blocks located on both the 2nd and 3rd floor. Original scope did not include the additional jail cell doors located inside the vestibule area prior to entering the cell block to include replacement of existing entrance sliders to coincide with cell sliders.
Solution: Consideration to approve the proposed change order. Total change order amount does not exceed 25% of total contract sum originally awarded. Funding is available in the Jails general fund capital outlay account.
Result: If approved, General Counsel will prepare the written change order no. 1 for signature by both Willo Products Company, LLC. and the County Judge as per Court authorization.
Issue: On November 25, 2024, Webb County Commissioners Court approved a contract with Willo Products Company (State of Utah Cooperative Contract MA3503) for the retrofitting of 109 jail cell doors, controls and related components. After further review by the new Jail Commander, a recommendation was made to add additional cell doors to complete all 12 cell blocks located on both the 2nd and 3rd floor. Original scope did not include the additional jail cell doors located inside the vestibule area prior to entering the cell block to include replacement of existing entrance sliders to coincide with cell sliders.
Solution: Consideration to approve the proposed change order. Total change order amount does not exceed 25% of total contract sum originally awarded. Funding is available in the Jails general fund capital outlay account.
Result: If approved, General Counsel will prepare the written change order no. 1 for signature by both Willo Products Company, LLC. and the County Judge as per Court authorization.
Background:
n/a
Previous Court Action:
On 11/25/2024, Commissioners Court approved a contract between Webb County and Willo Products Company, LLC. for an amount of $1,298,668.00 for the retrofitting of 109 jail cell doors.
Fiscal Impact
- Budget Account Number:
- 1001-4070-001-470000
- Funding Source:
- Capital Outlay
- Balance:
- $400,000.00
Financial Impact:
n.a