Discussion and possible action to make an exception to budget policy and approve the following budget amendment (line item transfers) within the General Fund. [Requested by Sheriff Martin Cuellar]
 

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-3010-001-462605	Fuel & Lubricants	$575,000	$60,000	$346,716.81	$286,716.81
	1001-3010-001-444400	Rent Expense	$15,000	$10,000	$11,810	$1,810
	1001-3010-001-444500	Equipment Rental	$45,000	$10,000	$25,315.21	$15,315.21
To:	1001-3010-001-443000-410	Repair Maint Vehicle	$250,000	$80,000	$9,515.22	$89,515.22

Issue: Due to the terms and requirements of the Sheriff’s Office vehicle leasing agreement, the patrol units are exceeding the warranty conditions as a result of the type of usage, yearly mileage, and the maintenance required by patrol units. The agreement requires that the units be replaced every 2 ½ years or 70,000 miles. The Sheriff’s Office patrol unit’s median mileage is 80,000 miles. This mileage is over the warranty period and at a time when the units begin to experience major repair expenses, such as issues with the electronics, engine or transmission, and air conditioning, in addition to the routine fluids/oil changes, tire rotations, brake maintenance and other repairs, depleting the funds allocated to the Repairs/Maintenance-Vehicle account.

Solution: Transfer of funds to repair and maintain the units in the Sheriff’s Office fleet. 

Result: Provide regular maintenance and preventive measures on the Sheriff’s Office units.