Discussion and possible action to authorize the Purchasing Agent to use WEX Bank (Sourcewell Contract Cooperative No. 030625) for the issuance of fuel cards for County-wide operated vehicles requiring fuel cards and any other matters incident thereto. [Account Number: Multiple department approved fuel accounts]

Issue: Currently only the Webb County Sheriff's Office utilizes WEX fuel cards. The letter of agreement with WEX Bank under the cooperative contract has expired and currently there is an active Sourcewell Cooperative Contract that can be utilized to continue using the services.      

Solution: Recommending that all departments requesting fuel cards be issued through WEX Bank. WEX bank is partnered with D&M Fleet Management solutions; this partnership will provide improved reporting on fuel usage and other vehicle maintenance data that is beneficial for the upkeep of leased and owned county units.  

Result: If approved, the agreements and all required forms will be processed to continue using fuel cards provided by WEX Bank. The management of fuel card issuance will be handled by the Webb County Purchasing Department and will be subject to budget availability and any other directives through formal motion by the Webb County Commissioners Court.

WEX is the nation's largest fuel card provider and accepted at over 90% of gas stations in the U.S. The cards can be structured with safeguards to prevent fraud or abuse internally and externally. D&M will receive all your fuel data, which will be merged into our reporting system to allow us to calculate the cost per mile to operate a vehicle. This allows Webb County to recommend the most cost-effective vehicles to operate. There are management features known as “Exception Reporting” available to Webb County and any fueling that is outside your standard practices will be flagged for review.