25.
Commissioners Court Meeting
- Meeting Date:
- 08/10/2026
- Title:
- Purchase golf course maintenance equipment
- Submitted By:
- Melinda Mata
- Department:
- Casa Blanca Golf Course
Subject:
Discussion and possible action to approve the purchase of golf course maintenance equipment for Casa Blanca Golf Course through the Sourcewell Cooperative Purchasing Program (Contract #112624-DAC) from United Ag & Turf, utilizing a 60-month Municipal Lease Purchase in the amount of $9,949.03 per month, for a total financed amount of $529,527.72 and any oher matters incident thereto. [Account #1001-1130-001-469001-005 (Operating Lease Principal)]
Issue: Casa Blanca Golf Course is currently operating with an aging fleet of maintenance equipment, much of which was originally purchased used and has exceeded its useful service life. As a result, the maintenance department spends more time repairing equipment than operating it. The increasing frequency of mechanical failures has significantly impacted productivity, increased repair costs, and reduced the amount of time staff can dedicate to improving course conditions. Over the past year, Casa Blanca Golf Course has made significant investments in improving the facility, including the complete renovation of all putting greens. These improvements require modern, reliable equipment capable of maintaining the course at the standard our customers and community expect. Our current fleet is no longer capable of meeting those demands.
Solution: The proposed equipment package will replace outdated machinery with new John Deere equipment specifically designed for golf course maintenance. This investment will reduce repair costs, improve operational efficiency, increase employee productivity, and provide the reliability necessary to properly maintain the golf course for years to come.
Additionally, Webb County has approved the continued planning and design of the Casa Blanca Golf Course Master Plan. As the project moves toward future construction, dependable maintenance equipment will be essential to preserve the existing golf course while continuing to provide quality playing conditions for the public. This investment will allow staff to continue improving course conditions while protecting the County's investment during the transition to a newly renovated golf course.
The package also includes three (3) John Deere Gator TX Turf Utility Vehicles, which will be assigned to golf course maintenance, irrigation, and clubhouse/operations staff. Having dedicated utility vehicles for each department will improve efficiency, eliminate delays caused by sharing equipment, and allow staff to respond more quickly to daily maintenance, course setup, repairs, and customer service needs.
Result: The purchase is being made through the Sourcewell Cooperative Purchasing Program, allowing Webb County to utilize competitively awarded pricing without the need for a separate competitive bidding process.
Issue: Casa Blanca Golf Course is currently operating with an aging fleet of maintenance equipment, much of which was originally purchased used and has exceeded its useful service life. As a result, the maintenance department spends more time repairing equipment than operating it. The increasing frequency of mechanical failures has significantly impacted productivity, increased repair costs, and reduced the amount of time staff can dedicate to improving course conditions. Over the past year, Casa Blanca Golf Course has made significant investments in improving the facility, including the complete renovation of all putting greens. These improvements require modern, reliable equipment capable of maintaining the course at the standard our customers and community expect. Our current fleet is no longer capable of meeting those demands.
Solution: The proposed equipment package will replace outdated machinery with new John Deere equipment specifically designed for golf course maintenance. This investment will reduce repair costs, improve operational efficiency, increase employee productivity, and provide the reliability necessary to properly maintain the golf course for years to come.
Additionally, Webb County has approved the continued planning and design of the Casa Blanca Golf Course Master Plan. As the project moves toward future construction, dependable maintenance equipment will be essential to preserve the existing golf course while continuing to provide quality playing conditions for the public. This investment will allow staff to continue improving course conditions while protecting the County's investment during the transition to a newly renovated golf course.
The package also includes three (3) John Deere Gator TX Turf Utility Vehicles, which will be assigned to golf course maintenance, irrigation, and clubhouse/operations staff. Having dedicated utility vehicles for each department will improve efficiency, eliminate delays caused by sharing equipment, and allow staff to respond more quickly to daily maintenance, course setup, repairs, and customer service needs.
Result: The purchase is being made through the Sourcewell Cooperative Purchasing Program, allowing Webb County to utilize competitively awarded pricing without the need for a separate competitive bidding process.