Discussion and possible action to award Phoenix Technical Services with a Service Agreement in an amount estimated at $305,000.00, for contents manipulation, content transportation, contents cleaning, contents pack-back, commercial cleaning for Hygienist inspection, HVAC System and Component Cleaning, and temporary site support services associated with the Billy Hall Administrative Building project pursuant to the Texas Local Government Code; §262.024(a)(1&2) exemption for a public calamity for emergencies requiring immediate action and to preserve and protect public property and to protect public health / safety of employees and the general public, effective September 1, 2026, through December 31, 2026, and to further authorize General Counsel to prepare the service agreement and any other matters incident thereto. [Account #1001-1180-001-452007-575 (Claims Paid Flooding 07/05/2026)]

Issue: On July 5, 2026, a major water leak occurred at the Billy Hall Building. Several emergency orders were placed to address the flooding at the building, including the contracting of Servpro.  Servpro was later terminated and the County's insurance consultants recommended Phoenix Technical Services to take over the remaining scope of work unfinished by Servpro.  Due to the urgency of the impact the flooding had on the building and the temporary relocation of several departments, Phoenix Technical Services were contracted for the month of August to continue the pending scope of services.

Solution: Consideration to authorize a service agreement with Phoenix Technical Services to continue effective September 1st, until the duration of project completion.  The County’s insurance consultant has vetted the vendor and recommends continuing using their services and has pre-authorized the pricing proposed by Phoenix Technical Services.  

Result: If approved, General Counsel will prepare the services agreement for the emergency services requested.

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