PUBLIC NOTICE
COMMISSIONERS COURT MEETING
WEBB COUNTY COURTHOUSE
1000 HOUSTON STREET, 2ND FLOOR
LAREDO, TEXAS 78040
JULY 22, 2024
9:00 a.m.
COMMISSIONERS COURT MEETING
WEBB COUNTY COURTHOUSE
1000 HOUSTON STREET, 2ND FLOOR
LAREDO, TEXAS 78040
JULY 22, 2024
9:00 a.m.
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1.
Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2.
Pledge of Allegiance/Invocation
3.
Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
4.
Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
5.
Auditor
a.
Discussion and possible action to ratify, by Order, a budget amendment to the Sheriff's Office Forfeiture Funds by increasing the expenditure budget by $8,818.75; said amount is available from seized funds pursuant to U.S. Department of Justice (DOJ) equitable sharing agreement; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Forfeiture Funds #2152]
Issue: A transfer is needed to be completed for the cash match journal entry for the Sheriff’s Office FY 2024 Body Worn Camera Grant Project (Grant Fund #2743).
Solution: Place an agenda item for ratification of the line item transfer.
Result: The required cash match will be available.
| Acct. Number | Acct. Name | Request | |
| From: | 2152-259700 | Fund Balance | $8,818.75 |
| To: | 2152-9080-001-485005 | Transfer Out | $8,818.75 |
Issue: A transfer is needed to be completed for the cash match journal entry for the Sheriff’s Office FY 2024 Body Worn Camera Grant Project (Grant Fund #2743).
Solution: Place an agenda item for ratification of the line item transfer.
Result: The required cash match will be available.
b.
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) and transfer available funds to Debt Service Fund. [Certificates of Obligation Series 2013]
Issue: Projects have been completed. Funds have minimal remaining balances.
Solution: Transfer remaining funds to the Debt Service Fund to close capital project funds.
Result: CO Series 2013 Capital project funds will be closed.
| Acct. Number | Acct. Name | Adopted | Request | Current | End Bal. | |
| From: | 3140-2450-001-470000-030 | Capital Outlay Construction | $5,500.01 | $13,641.02 | $13,641.02 | $0 |
| 3200-259700 | Fund Balance | $8,562.73 | $8,562.73 | $0 | ||
| 3200-1250-361100 | Interest Income | $2,500.00 | $4,006.33 | $4,006.33 | $0 | |
| $26,210.08 | ||||||
| To: | 4100-9080-391000 | Transfers In | $3,001,852.00 | $26,210.08 | $0 | $26,210.08 |
Issue: Projects have been completed. Funds have minimal remaining balances.
Solution: Transfer remaining funds to the Debt Service Fund to close capital project funds.
Result: CO Series 2013 Capital project funds will be closed.
c.
Discussion and possible action to exercise the option to extend the professional services agreement with Cascos and Associates, PC for a fourth and fifth year to audit the financial statements of Webb County for the fiscal year ending September 2024 and September 2025 in an amount not to exceed Sixty Seven Thousand Five Hundred Dollars ($67,500) annually and any matters incident thereto. [Account #1001-1130-001-43055 (Accounting & Auditing)]
6.
Civil Legal Division
a.
Discussion and possible action to enter into a twelve (12) month agreement beginning (December 14, 2024, through December 13, 2025) for the benefit of the Public Defenders Office and Southwest Solutions Group for a Platinum Level Preventative Maintenance & Service agreement for the Lektriever File Cabinet in an amount not to exceed One Thousand Seven Hundred Eighty-One Dollars and Twenty-Three Cents ($1,781.23) and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Webb County Public Defender’s Office; Account #1001-2280-001-443000-035 (Repairs and Maintenance Equipment)]
b.
Discussion and possible action to enter into a twelve (12) month renewal agreement (September 9, 2024 through September 8, 2025) "Application Software User-Based Annual Renewal Support Services Agreement" with Hamer Enterprises for computer software and support services for the Webb County Tax Office's Real Estate and Personal Property Tax Adminstration, Billing, Collection, and Distribution System, Vehcile Inventory Tax Processing, and Internet and Tax Website Credit Card billing/collection, in the amount not to exceed TWENTY THOUSAND SIX HUNDRED DOLLARS ($20,600.00) and any other matters incident thereto; authorizing the Webb County Judge to execute any and all relevant documents. [Requested by Webb County Tax Assessor Collector; Account #1001-1280-001-443000-110 (Repairs and Maintenance Software]
Issue: Webb County Tax Office requires software support services to support its Real Estate and Personal Property Tax administration, billing, distribution, and collection services, its vehicle inventory tax processing services as well as credit card billing/collection services.
Solution: Enter into a Contract with Hamer Enterprises for software support services in order for the Tax Office to provide tax administration services as well as credit card billing/collection services.
Result: Entering into a service support agreement with Vendor will assist the Tax Office in providing tax assessment and collection services.
Issue: Webb County Tax Office requires software support services to support its Real Estate and Personal Property Tax administration, billing, distribution, and collection services, its vehicle inventory tax processing services as well as credit card billing/collection services.
Solution: Enter into a Contract with Hamer Enterprises for software support services in order for the Tax Office to provide tax administration services as well as credit card billing/collection services.
Result: Entering into a service support agreement with Vendor will assist the Tax Office in providing tax assessment and collection services.
c.
Discussion and possible action enter into an agreement between Webb County for the benefit of the Webb County Medical Examiner’s Office and NMS Labs for the performance period of (October 1, 2024 – September 30, 2025) for services in amounts ranging from Sixty-Sixty-Seven Dollars ($67) to Four Hundred Forty-Five Dollars ($445.00) per lab test conducted. Said agreement sets the fee schedule for performing specific lab tests requested by the Webb County Medical Examiners Office; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Medical Examiner; Account #1001-3100-001-432001-070 (Professional Services Toxicology Hist & Radiology)]
d.
Discussion and possible action to enter into a 36-month rental Agreement from (October 1, 2024, through September 30, 2027) for One (1) Toshiba Lexmark XM3250 Mono MFP from Toshiba Business Solutions for the Justice of the Peace Pct. 2 Place 1 in a monthly amount of Twenty-Five Dollars and Eighty-One Cents ($25.81) for 2,000 images per month and a $0.01280 charged for excess per unit charge; and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto.[Requested by Justice of the Peace Pct. 2 Pl. 1, Honorable, Roberto "Bobby" Quintana, Account #1001-2160-001-443000-035 (Repairs & Maintenance Equipment)]
7.
Community Action Agency
a.
Discussion and possible action to authorize the release of two (2) 10% retainer payment(s) of $10,000 each to Habitat for Humanity of Laredo to be paid from Self-Help Center grant funds for a total amount of $20,000. The project locations are 5205 Guanabana Dr. and 5207 Guanabana Dr., both projects have been completed and inspected by City of Laredo Building Inspectors and Certificates of Occupancy have been issued for each project. This action will not impact the County's General Fund. [Account #2529-206000]
Issue: Ten percent (10%) of each new construction project amount is held in retainage from the contractor for 30 days from the completion date of each project to ensure that any deficiencies which may arise are addressed by the contractor. Each Contract amount is $100,000 and 10% retainer for each contract is $10,000 for a total retainer payment of $20,000 for both projects.
Solution: Commissioners Court authorizes the release of the retainer funds to the contractor.
Result: The contractor will be paid for services rendered.
Issue: Ten percent (10%) of each new construction project amount is held in retainage from the contractor for 30 days from the completion date of each project to ensure that any deficiencies which may arise are addressed by the contractor. Each Contract amount is $100,000 and 10% retainer for each contract is $10,000 for a total retainer payment of $20,000 for both projects.
Solution: Commissioners Court authorizes the release of the retainer funds to the contractor.
Result: The contractor will be paid for services rendered.
b.
Discussion and possible action to accept and execute award FY 2024-2025 STATE -R-2024-WEBB CO- 00110 and enter into agreement with the Texas Department of Transportation (TXDOT) for Webb County Community Action Agency - El Aguila Rural Transportation in the amount of THREE HUNDRED SIXTEEN THOUSAND NINE HUNDRED THIRTY-SIX DOLLARS ($316,936.00). No county match required. All required documentation has been submitted to the Economic Development Department for review and the solicitation is compliant with Webb County (SPOC) Single Point of Contact procedures.
Issue: El Aguila Rural Transportation is a grant-funded agency.
Solution: Acceptance and execution of STATE funds will benefit both operating and administrative expenses and allow for continued transportation services.
Result: Continuation of services throughout the rural areas of Webb County.
Issue: El Aguila Rural Transportation is a grant-funded agency.
Solution: Acceptance and execution of STATE funds will benefit both operating and administrative expenses and allow for continued transportation services.
Result: Continuation of services throughout the rural areas of Webb County.
c.
Discussion and possible action to approve the extension of FY 2023 STATE-R- WC00145 from the Texas Department of Transportation to Webb County CAA El Aguila Rural Transportation. To allow the extension from August 31, 2024, to May 31, 2025. No impact on the General Fund. All required documentation has been submitted to the Economic Development Department and the solicitation is compliant with Webb County (SPOC) Single Point Contact Procedures.
Issue: Rural Public Transportation is a grant-funded agency.
Solution: The extension by Webb County, will allow the department to exhaust funds.
Result: Approval of contract extension will ensure the continuation of transportation services to the rural areas of Webb County.
Issue: Rural Public Transportation is a grant-funded agency.
Solution: The extension by Webb County, will allow the department to exhaust funds.
Result: Approval of contract extension will ensure the continuation of transportation services to the rural areas of Webb County.
d.
Discussion and possible action to accept an award in the total amount of $8,000.00 from the Emergency Food and Shelter Program (EFSP) 2024 Phase 41. Webb County will utilize the funds for Emergency Food Services. There is no impact on the County's General Fund. [Account #2473-5170-521-441]
Issue: The Emergency Food Grant has awarded the Meals on Wheels program with the first allocation of $4,000.
Solution: Accepting the first allocation from the Emergency Food Grant provided by EFSP.
Result: Webb County Community Action Agency will be able to continue assisting a potential of 500 eligible households with emergency meals.
Issue: The Emergency Food Grant has awarded the Meals on Wheels program with the first allocation of $4,000.
Solution: Accepting the first allocation from the Emergency Food Grant provided by EFSP.
Result: Webb County Community Action Agency will be able to continue assisting a potential of 500 eligible households with emergency meals.
e.
Discussion and possible action to authorize the Purchasing Agent to order furniture for the Webb County Youth Village Facility for the Community Action Agency (CAA) department from G&S Office Designs (Cooperative Contract# CE3371) in an amount not to exceed $59,000.00 pursuant to the Texas Local Government Code; Sub-Chapter F. cooperative Purchasing Program, §271.101, §271.102 (cooperative Purchasing Program Participation) and to further authorize the transfer of funds from the General Fund Operational Reserve Account #1001-1130-001-431007-010 in the amount of Fifty Nine Thousand Dollars ($59,000) to the CAA Account #1001-1160-001-463902-040; and any other matters incident thereto. [Account #2368-1160-521-461000 (Materials & Supplies)]
Issue: On June 10, 2024, item No. 16 of Court action, Commissioner Court authorized the designation of the former Webb County Youth Village 16 Bed Facility to be named as the new CAA facility. The facility is currently unfurnished.
Solution: Seek approval from Commissioner Court to purchase and fund the cost of the new furniture. Pricing was obtained from a reputable vendor with a cooperative contract.
Result: Furnishing the building will allow the Department to commence services at the new facility for the County and public alike.
Issue: On June 10, 2024, item No. 16 of Court action, Commissioner Court authorized the designation of the former Webb County Youth Village 16 Bed Facility to be named as the new CAA facility. The facility is currently unfurnished.
Solution: Seek approval from Commissioner Court to purchase and fund the cost of the new furniture. Pricing was obtained from a reputable vendor with a cooperative contract.
Result: Furnishing the building will allow the Department to commence services at the new facility for the County and public alike.
8.
Honorable Victor Villarreal, County Court at Law 2 Judge
a.
Discussion and possible action to approve a 12-month agreement (effective October 1, 2023 to September 30, 2024) between Webb County for the benefit of the Webb County Court-at-Law II Juvenile Drug Treatment Court Program and PILLAR in the amount not to exceed Eighty Thousand One Hundred Sixty Dollars ($80,160.00). The services will allow the Juvenile Drug Treatment Court Program to have access to professional mental health services for participants; as listed and approved on the grant application through Department of Justice O-OJJDP-2023-171678 and authorize the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #2355-2070-001-432001]
Issue: Webb County Court-at-Law II established a Juvenile Drug Treatment Court to services area juvenile drug offenders to community resources including mental health services.
Solution: Effectively service area juveniles through mental health and other resources provided by PILLAR.
Result: Obtaining the services by PILLAR is a key component of grant requirements.
Issue: Webb County Court-at-Law II established a Juvenile Drug Treatment Court to services area juvenile drug offenders to community resources including mental health services.
Solution: Effectively service area juveniles through mental health and other resources provided by PILLAR.
Result: Obtaining the services by PILLAR is a key component of grant requirements.
9.
Honorable Tano E. Tijerina, Webb County Judge
a.
Discussion and possible action to direct the Purchasing Agent to issue a Request for Qualification (RFQ) for architectural services for remodeling the future Road and Bridge, Planning and Engineering facility (Fesco Building) and any matters incident thereto.
10.
Drug Court Program
a.
Discussion and possible action to approve a four (4) month extension (May 31, 2024, through September 29, 2024) to the (12) month Agreement between Webb County for the Veterans Treatment Program and Recovery Monitoring Solutions for services associated with the monitoring devices at costs that are outlined and defined per service as set forth in the agreement in an amount not to exceed Nine Thousand Seven-Hundred Eighteen Dollars ($9,718) for the 16 months of service. There is no impact to the county budget, and authorizing the County Judge to sign and execute all relevant documents and any other matter incident thereto. [Requested for the Veterans Treatment Program; Account #2351-1020-001-432001 Professional Services (SAMHSA 6H79TI081929-05M001)]
Issue: Commissioners Court approval is required to authorize the continuation of professional services with RMS. The Veterans Treatment Program was awarded a 4-month No Cost Extension beginning May 31, 2024 - September 29, 2024, to ensure completion of the originally approved project.
Solution: Authorize to extend the current agreement from May 31, 2024 - September 29, 2024.
Result: Authorizing an extension to the original contractual agreement will allow the Veterans Treatment Program to provide alcohol and substance-use monitoring device services to ensure fidelity to the Drug Court Model.
Issue: Commissioners Court approval is required to authorize the continuation of professional services with RMS. The Veterans Treatment Program was awarded a 4-month No Cost Extension beginning May 31, 2024 - September 29, 2024, to ensure completion of the originally approved project.
Solution: Authorize to extend the current agreement from May 31, 2024 - September 29, 2024.
Result: Authorizing an extension to the original contractual agreement will allow the Veterans Treatment Program to provide alcohol and substance-use monitoring device services to ensure fidelity to the Drug Court Model.
11.
Economic Development
a.
Discussion and possible action to authorize the Webb County Commissioners Court to pass a Resolution authorizing the submission of a grant proposal to the Texas Department of Housing and Community Affairs, Office of Colonia Initiatives for the Self-Help Center Grant Program for funding in an amount not to exceed One Million Dollars ($1,000,000) and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. Annual matching funds of $178,100 per year are needed to cover operational expenses for this program and will be presented through the County's fiscal budgetary process. [Requested by Community Action Agency; Account #1001-1160-001-463904-110 (Self Help Center)]
Issue: The Self-Help Center Program Grant Contract is nearing completion and a proposal for subsequent funding is required to be submitted.
Solution: Obtain Commissioner's Court authorization to submit the grant proposal and issue the Resolution.
Result: The grant proposal will be submitted and funded for Self-Help Center Program services.
Issue: The Self-Help Center Program Grant Contract is nearing completion and a proposal for subsequent funding is required to be submitted.
Solution: Obtain Commissioner's Court authorization to submit the grant proposal and issue the Resolution.
Result: The grant proposal will be submitted and funded for Self-Help Center Program services.
12.
Head Start
Disclaimer: All Head Start monies are 100% Federal funds
Disclaimer: All Head Start monies are 100% Federal funds
a.
Discussion and possible action to approve the posting and filling of the following Slots:
| Slot # | Title | Hourly Rate | Pay Periods |
| 1615 | Part-Time Classroom Aide | $11.59 | 26 |
| 1145 | Part-Time Cook | $12.28 | 21 |
b.
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer):
Issue: Funds are needed in Repairs & Maintenance Building line item.
Solution: Approve line item transfer.
Result: Funds will be available in Repairs & Maintenance Building line item.
| Acct. Number | Acct. Name | Adopted | Request | Current | End Bal. | |
| From: | 2357-5200-531-410000 | Payroll Cost | $5,428,739 | $35,000 | $803,389.56 | $768,289.56 |
| To: | 2357-5200-531-443000-020 | Repairs & Maint. Bldg | $90,000 | $35,000 | $9,439.04 | $44,439.04 |
Issue: Funds are needed in Repairs & Maintenance Building line item.
Solution: Approve line item transfer.
Result: Funds will be available in Repairs & Maintenance Building line item.
c.
Discussion and possible action to approve Memorandum of Understanding between United Independent School District and Webb County Head Start Program, at no cost to the County, in order to collaborate with and provide the Webb County Head Start Program with access to 8 UISD campus facilities for Head Start/Early Head Start Collaborative Education Pre-Kindergarten classrooms at these U.I.S.D. elementary/kindergarten campus locations; 1.) Arndt Elementary, 2.)RC Centeno Elementary, 3.) Henry Cuellar Elementary, 4.) Killiam elementary, 5.) Perez Elementary, 6.) FD Roosevelt Elementary, 7.) Ruiz Elementary, 8.) Octavio Salinas Elementary, for a term of five (5) years, commencing August 31, 2024 through August 31, 2029; and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Account #2357-5190-531-463701-20(Support Assistance UISD)]
13.
Information Technology
a.
Discussion and possible action to ratify a credit card charge not to exceed One Thousand Three Hundred Dollars ($1,300.00) for the purchase of a 5 year subscription for Webb County related domains utilizing the Webb County credit card and any other matters incident thereto. [Account #1001-1280-001-443000-110( Repairs & Maintenance Software)]
Issue: We would like to purchase several domain names other than webbcountytx.gov and webbcounty.com for security purposes. The vendor only accepts credit cards.
Solution: To authorize the use and make an exception to the rule of using the County Credit Card for only Airfare related expenditures.
Result: The domains will be procured.
Issue: We would like to purchase several domain names other than webbcountytx.gov and webbcounty.com for security purposes. The vendor only accepts credit cards.
Solution: To authorize the use and make an exception to the rule of using the County Credit Card for only Airfare related expenditures.
Result: The domains will be procured.
14.
Human Resources
a.
Discussion and possible action to authorize the Purchasing Agent to solicit request for proposals for Employee Assistance Program Services in accordance with the Texas Local Government Code; §262.030 (Alternative Proposal Procedures for Certain Goods and Services) and any other matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)]
Issue: Current service agreement for Employee Assistance Program Services are set to expire September 30, 2024.
Solution: Consideration to authorize a purchase agent to proceed with the solicitation of formal proposals for these services.
Result: If approved, the Purchasing Agent will proceed with the solicitation of the services and return to Commissioners Court with a recommendation for award.
Issue: Current service agreement for Employee Assistance Program Services are set to expire September 30, 2024.
Solution: Consideration to authorize a purchase agent to proceed with the solicitation of formal proposals for these services.
Result: If approved, the Purchasing Agent will proceed with the solicitation of the services and return to Commissioners Court with a recommendation for award.
15.
Public Health Services
a.
Discussion and possible action to approve, by order, a budget amendment to increase expenditure account #6100-1090-001-462000 (Wellness Employee Clinic Expenditures) by Eighty One Thousand Nine Hundred Forty-Seven Dollars and Forty-One cents ($81,947.41) due to Calendar Year 2024 AETNA funding that is available to reimburse clinical services rendered at the Employee Clinic.
16.
Planning & Physical Development
a.
Discussion and possible action to authorize the close-out and release of retainage (PO #2024-4574) in the amount of $6,650.00 to RGM Land Management LLC., for the installation of 4 septic tanks (Batch #1); and authorize the County Judge to execute all relevant documents; and any other matters hereto. [Account #2703-5205-001-474502-101(Infrastructure in Progress Septic Systems Assistance Prog.)]
Issue: The contractor has finished the installation of the first batch of 4 septic tanks approved under ARPA Project #0006. The County Designated Representative has determined that the installations and systems are operational in compliance with State and Local requirements and has issued a license to operate.
Solution: Releasing pending retainage for the completed installation will close out this PO.
Result: Batch #1 of ARPA Project #0006 will be completed.
Issue: The contractor has finished the installation of the first batch of 4 septic tanks approved under ARPA Project #0006. The County Designated Representative has determined that the installations and systems are operational in compliance with State and Local requirements and has issued a license to operate.
Solution: Releasing pending retainage for the completed installation will close out this PO.
Result: Batch #1 of ARPA Project #0006 will be completed.
17.
Purchasing
a.
Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to the public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose of or destroy property that cannot be sold through public auction because it has been deemed worthless or disposed of through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose of or destroy property that cannot be sold through public auction because it has been deemed worthless or disposed of through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed.
b.
Discussion and possible action to purchase forty (40) Latitude 5500 laptops from Dell Technologies (DIR-TSO-3763) for an amount not to exceed $58,070.80 for the Community Supervision and Corrections Department (CSCD) pursuant to the Texas Local Government Code; Sections 271.101,271.102, Sub-Chapter F Cooperative Purchasing Program; and any other matters incident thereto. [Account #2775-4020-001-460105 (CJAD Basic Supervision Funding-Basic Supervision-Administration-Minor Tools & Apparatus)]
Issue: CSCD has requested the purchase of forty laptops and corresponding software for office use. New laptops will replace existing desktops and, when applicable, can be used remotely when needed.
Solution: Authorize the purchase of the requested laptops and software utilizing a reputable vendor with a cooperative contract meeting the bidding requirements of the state.
Result: If approved, the Purchase Order will be authorized after the Court meeting.
Issue: CSCD has requested the purchase of forty laptops and corresponding software for office use. New laptops will replace existing desktops and, when applicable, can be used remotely when needed.
Solution: Authorize the purchase of the requested laptops and software utilizing a reputable vendor with a cooperative contract meeting the bidding requirements of the state.
Result: If approved, the Purchase Order will be authorized after the Court meeting.
18.
Risk Management
a.
Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 22, 2024.
Issue: Slot #2319 became vacant on July 8,2024.
Solution: Request is being made to post and fill vacant position.
Result: This action will allow the Risk Management Department to continue to function efficiently and effectively.
| Slot # | Title | Hourly Rate |
| 2319 | Administrative Secretary | $13.73 - $14.43 10A/E |
Issue: Slot #2319 became vacant on July 8,2024.
Solution: Request is being made to post and fill vacant position.
Result: This action will allow the Risk Management Department to continue to function efficiently and effectively.
19.
Honorable Patricia Barrera, Tax-Assessor- Collector
a.
Discussion and possible action to authorize the Purchasing Agent to add one (1) new cell phone line, including data service in accordance with the current approved AT&T FirstNet Plan to the Webb County Tax Assessor-Collector department pursuant to Sections 271.101 and 272.102, Texas Local Government Code, Cooperative Purchasing program DIR Agreement TELE-CTSA-002 at a monthly rate of $40.99, plus surcharges and other fees; and subject to annual budgetary appropriation; and authorize the County Judge sign all relevant documents; and any other matters incident thereto. [Account #1001-1320-001-441035 (Cell Phone Cost)]
Issue: Cellular is needed for the Property Tax Administrator to ensure daily communication with staff, County Officials, and others as needed after hours and on weekends in order to respond to any emergency.
Solution: Approval will ensure the Property Tax Administrator is in full communication.
Result: Property Tax Administrator will be able to respond to any calls on a daily basis.
Issue: Cellular is needed for the Property Tax Administrator to ensure daily communication with staff, County Officials, and others as needed after hours and on weekends in order to respond to any emergency.
Solution: Approval will ensure the Property Tax Administrator is in full communication.
Result: Property Tax Administrator will be able to respond to any calls on a daily basis.
20.
Honorable Martin Cuellar, Sheriff
a.
Discussion and possible action to authorize the purchase of eighteen (18) Axon Taser 10 Bundles with a four (4) year warranty, technical support, training, and software for an amount not to exceed $104,997.60 from Axon Enterprises, Inc. (Buy Board No. 698-23) to be utilized by the Webb County Sheriff’s Office pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs an any other matters incident thereto. [Account #1001-3010-001-460140 (Firearms and Ammunition)]
Issue: The Webb County Sheriff’s Office is seeking to equip its officers with less-lethal options, specifically the Taser 10 to minimize the recovery time from chemical agents and to subdue aggressive, violent or combative individuals with the least amount of force necessary. Officers currently use a JPX OC gun which sprays a chemical agent.
Solution: Purchase of the Axon Taser 10 bundles to provide officers with a more accurate, effective, and reliable less-lethal option that will lead to safer outcomes.
Result: Proceed with the order of the approved purchase.
Issue: The Webb County Sheriff’s Office is seeking to equip its officers with less-lethal options, specifically the Taser 10 to minimize the recovery time from chemical agents and to subdue aggressive, violent or combative individuals with the least amount of force necessary. Officers currently use a JPX OC gun which sprays a chemical agent.
Solution: Purchase of the Axon Taser 10 bundles to provide officers with a more accurate, effective, and reliable less-lethal option that will lead to safer outcomes.
Result: Proceed with the order of the approved purchase.
21.
Line Item Transfers
a.
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the Water Utilities fund. [Requested by Tomas Sanchez, Water Utilities Director]
Issue: The funds currently available in these accounts will not cover costs needed for the end of the budget year.
Solution: Approve the line item transfer.
Result: These accounts will have sufficient funds which will allow continuation of services without interruption.
| Acct. Number | Acct. Name | Adopted | Request | Current | End Bal. | |
| From: | 7200-7050-001-456205 | Training & Education | $11,000.00 | $4,100.00 | $4,319.88 | $219.88 |
| 7200-7050-001-460032 | Chemicals | $115,000.00 | $6,000.00 | $9,003.80 | $3,003.80 | |
| 7200-7050-001-460105 | Minor Tools & Apparatus | $16,500.00 | $2,000.00 | $3,935.30 | $1,935.30 | |
| 7200-7050-001-461000-100 | Materials & Supplies Safety Supplies | $10,000.00 | $2,000.00 | $3,736.43 | $1,736.43 | |
| 7200-7060-001-461000 | Materials & Supplies | $7,750.00 | $1,000.00 | $2,738.07 | $1,738.07 | |
| 7200-7060-001-443000-035 | Repairs & Maint. Equipment | $10,000.00 | $2,000.00 | $2,498.50 | $498.50 | |
| 7200-7065-001-443000-035 | Repairs & Maint/ Equipment | $10,000.00 | $4,000.00 | $4,129.46 | $129.46 | |
| 7200-7065-001-461000 | Materials & Supplies | $7,750.00 | $2,200.00 | $4,291.24 | $2,091.24 | |
| 7200-7080-001-443000-055 | Repairs & Maint. Sewer Lines | $9,800.00 | $2,000.00 | $4,054.13 | $2,054.13 | |
| 7200-7080-001-441405 | Landfill Fees | $21,000.00 | $11,900.00 | $11,989.50 | $89.50 | |
| $37,200.00 | ||||||
| To: | 7200-7065-001-443000-060 | Repairs & Maint. Dispenser | $6,250.00 | $10,300.00 | $1,366.24 | $11,666.24 |
| 7200-7080-001-443000-350 | Repairs & Maint. Pumps & Motors | $161,000.00 | $21,900.00 | $11,068.78 | $32,968.78 | |
| 7200-7080-001-443000-020 | Repairs & Maint. Bldgs | $9,550.00 | $5,000.00 | $58.22 | $5,058.22 | |
| $37,200.00 |
Issue: The funds currently available in these accounts will not cover costs needed for the end of the budget year.
Solution: Approve the line item transfer.
Result: These accounts will have sufficient funds which will allow continuation of services without interruption.
b.
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Road & Bridge funds. [Requested by Jorge Calderon, Planning Director]
Issue: Extended travel requirements for continuing education commitments have resulted in a shortfall in the travel account.
Solution: Authorizing a line item transfer will cover the shortfall.
Result: Travel line item will be funded for the remainder of the fiscal year.
| Acct. Number | Acct. Name | Adopted | Request | Current | End Bal. | |
| From: | 2007-7030-001-432001 | Professional Services | $4,000 | $700 | $3,950.00 | $3,250.00 |
| To: | 2007-7030-001-458000 | Administrative Travel | $9,000 | $700 | $2,713.30 | $3,413.30 |
Issue: Extended travel requirements for continuing education commitments have resulted in a shortfall in the travel account.
Solution: Authorizing a line item transfer will cover the shortfall.
Result: Travel line item will be funded for the remainder of the fiscal year.
REGULAR AGENDA
Honorable Monica Z. Notzon, 111th District Court Judge
22.
Discussion and possible action to authorize a temporary salary adjustment to Slot #1562 Bailiff position in the 111th District Court in an amount not to exceed $28.86 hourly, with additional action to have Wage Review Committee evaluate all Bailiff positions; and any other matters incident thereto. [Sponsored by County Judge, Tano E. Tijerina]
Civil Legal Division
23.
Discussion and possible action to approve a professional services agreement (July 22, 2024 through November 19, 2024) with AC Group LLC to conduct a Roadway Speed Study of certain designated county roads in the City of Oilton and Colonia Los Altos, located off State Highway 359, for an amount not to exceed Seventeen Thousand Seven Hundred Sixty-Two Dollars Fifty Cents ($17,762.50), authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #1001-1130-001-432001 (General Fund-General Operating Exp-Administration-Professional Services)]
Issue: Traffic safety issues have been raised involving roads that run along the perimeter of the city park in Oilton. Similar traffic safety concerns have been raised involving roads in the Colonia Los Altos off Highway 359. At its February 12, 2024 commissioners court meeting, the court authorized the purchasing agent to secure Statements of Qualifications (RFQ) from qualified Civil Engineering Firms to conduct a traffic speed study to address the traffic safety concerns of the residents in Oilton and Colonia Los Altos and the placement of speed humps on affected county roads to address these safety concerns.
Solution: At its February 12, 2024 Commissioners Court Meeting, the commissioners court awarded the Engineering Firm of AC Group LLC the Roadway Speed Study in the City of OIlton and Colonia Los Altos.
Result: Provide increased traffic safety to the areas of Oilton and Colonia Los Altos.
Issue: Traffic safety issues have been raised involving roads that run along the perimeter of the city park in Oilton. Similar traffic safety concerns have been raised involving roads in the Colonia Los Altos off Highway 359. At its February 12, 2024 commissioners court meeting, the court authorized the purchasing agent to secure Statements of Qualifications (RFQ) from qualified Civil Engineering Firms to conduct a traffic speed study to address the traffic safety concerns of the residents in Oilton and Colonia Los Altos and the placement of speed humps on affected county roads to address these safety concerns.
Solution: At its February 12, 2024 Commissioners Court Meeting, the commissioners court awarded the Engineering Firm of AC Group LLC the Roadway Speed Study in the City of OIlton and Colonia Los Altos.
Result: Provide increased traffic safety to the areas of Oilton and Colonia Los Altos.
Purchasing
24.
Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2024-009 "Webb County Emergency Ambulance Service Agreement” to the highest ranking respondent, Angel Care Ambulance Service LLC, for an initial term of three (3) years effective October 1, 2024, with one (1) option to extend for two (2) years ending September 30, 2029; pursuant to the Texas Local Government Code; §262.030 (Alternative Proposal Procedures for Certain Goods and Services) and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-5370-001-463535 (Emergency Medical Service)]
Issue: The existing Emergency Ambulance Extension agreement will expire September 30, 2024.
Solution: Consideration to approve the highest ranking respondent.
Result: Continuing the Emergency Ambulance Services for the Citizens of Webb County located outside the incorporated areas will provide health, safety and general welfare of its citizens in the critical area of emergency medical care.
| Supplier | Rank | Score | Experience Providing EMS | Proposed Services & Program Delivery Approach | Proof of Financial Stability | Resumes, Certifications, & Licenses of Personnel | References |
|---|---|---|---|---|---|---|---|
| 100 | 25.00 | 30.00 | 15.00 | 20.00 | 10.00 | ||
| Angel Care Ambulance Service LLC | 1 | 89.50 | 22.50 | 28.50 | 12.00 | 17.00 | 9.50 |
| City Ambulance Service | 2 | 75.25 | 20.00 | 21.00 | 12.75 | 14.00 | 7.50 |
| Lone Star Ambulance Inc | 3 | 72.50 | 20.00 | 21.00 | 10.50 | 14.00 | 7.00 |
| Victorious Ambulance Care Service | 4 | 58.75 | 15.00 | 18.00 | 8.25 | 12.00 | 5.50 |
Issue: The existing Emergency Ambulance Extension agreement will expire September 30, 2024.
Solution: Consideration to approve the highest ranking respondent.
Result: Continuing the Emergency Ambulance Services for the Citizens of Webb County located outside the incorporated areas will provide health, safety and general welfare of its citizens in the critical area of emergency medical care.
25.
Discussion and possible action to authorize the Purchasing Agent to secure competitive bid proposals for one (1) bumper pull mobile morgue expansion trailer with a capacity of up to 40 cadavers, low floor easy access ramp system, aluminum racking system, a diesel generator and optional pricing for a cadaver hydraulic lift and to further authorize the use of the general reserve capital outlay account and any other matters incident thereto. [Account #1001-1130-001-470000 (General Fund-General Operating Exp-Administration-Capital Outlay)]
Issue: The leased refrigerated trailer is no longer cooling properly and LESSOR has informed County that it will no longer continue leasing the unit to Webb County.
Solution: Authorize the Purchasing Agent to secure bid proposals for the Court's consideration in order to replace the lease unit no longer functioning properly.
Result: Bid proposals for the new refrigerated morgue trailer will be presented at the next regular Commissioners Court meeting for review and consideration to authorize purchase.
Issue: The leased refrigerated trailer is no longer cooling properly and LESSOR has informed County that it will no longer continue leasing the unit to Webb County.
Solution: Authorize the Purchasing Agent to secure bid proposals for the Court's consideration in order to replace the lease unit no longer functioning properly.
Result: Bid proposals for the new refrigerated morgue trailer will be presented at the next regular Commissioners Court meeting for review and consideration to authorize purchase.
Commissioners Court Administrator
PUBLIC HEARING
26.
Public Hearing on the adoption of the 2024 Tax Abatement Guidelines and Criteria. A Public Hearing is required for the adoption of the 2024 Tax Abatement Guidelines and Criteria pursuant to Texas Tax Code §312.002(c-1), Chapter 312 Property Redevelopment and Tax Abatement Act.
CLOSE PUBLIC HEARING
CLOSE PUBLIC HEARING
27.
Discussion and possible action to pass a Resolution adopting the 2024 Webb County Tax Abatement Guidelines and Criteria and any other matters incident thereto.
PUBLIC HEARING
28.
Public Hearing on establishing a reinvestment zone, to be known as the Webb County Gransolar Texas Two LLC, DBA Cuchillas BESS Reinvestment Zone Number 1 on approximately 1,243 acres located approximately 14 miles east of Laredo and 1.4 miles south of U.S. Highway 59.
CLOSE PUBLIC HEARING
CLOSE PUBLIC HEARING
29.
Discussion and possible action to establish, by Order of the Webb County Commissioners Court, a reinvestment zone to be known as Webb County Gransolar Texas Two LLC, DBA Cuchillas BESS Reinvestment Zone Number 1 on approximately 1,243 acres located approximately 14 miles east of Laredo and 1.4 miles south of U.S. Highway 59; directing the Civil Legal Division to negotiate a proposed Tax Abatement Agreement; authorizing the publication of all required notices as per stature and any other matters incident thereto.
30.
Discussion and possible action to conduct individual performance evaluations for the following department heads under the purview of Commissioners Court:
• Capital Projects Infrastructure Director
• Community Action Agency
• Fairgrounds Director
• Human Resources Director
Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any other matters incident thereto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)
• Capital Projects Infrastructure Director
• Community Action Agency
• Fairgrounds Director
• Human Resources Director
Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any other matters incident thereto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)
31.
Discussion and possible action to approve a donation agreement between Jennifer Lozano and Webb County for a grant of funds up to $10,000.00 for her participation and promotion of the county in this summer’s 2024 Olympic games in Paris, France; and any other matters incident thereto. [Account #2004-1010-001-463526 (Community Promotions)]
Issue: Webb County finds that it is in the best interest of the County to provide a grant of funds to Jennifer Lozano, a Webb County resident, as she journeys to Paris, France to participate in this summer’s 2024 Olympic games in the sport of boxing.
Solution: Webb County proposes to grant $10,000.00 to Jennifer Lozano for expenses associated with her participation and promotion of the county in these Olympic games.
Result: Jennifer Lozano will utilize the grant funds for the purpose of promoting Webb County as a representative of the United States and Webb County as an Olympic athlete.
Issue: Webb County finds that it is in the best interest of the County to provide a grant of funds to Jennifer Lozano, a Webb County resident, as she journeys to Paris, France to participate in this summer’s 2024 Olympic games in the sport of boxing.
Solution: Webb County proposes to grant $10,000.00 to Jennifer Lozano for expenses associated with her participation and promotion of the county in these Olympic games.
Result: Jennifer Lozano will utilize the grant funds for the purpose of promoting Webb County as a representative of the United States and Webb County as an Olympic athlete.
Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4
32.
Invitation to Commissioners Court by the Rio Grande International Study Center, business leaders PEG Energy, Forza Transportation Services, Palos Garza Trucking, and Prida Multimodal Logistics on “Electrifying the Future: Seminar on Solar and Electric Trucks” with the goal to educate on the new tax credits through the Inflation Reductions Act (IRA) and federal grant programs that can fund initiatives to power local fleets, generate local energy and maximize profits.
Honorable Tano E. Tijerina, Webb County Judge
33.
Presentation by Hachar Media on County Fairgrounds rebranding and marketing strategy with possible action; and any other matters incident thereto.
34.
Communications
35.
Adjourn
The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.
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DISABILITY ACCESS STATEMENT | |
DATED THIS ______ DAY OF JULY, 2024
By: ______________________________
Melinda Mata
Court Administrator
Court Administrator
CERTIFICATION OF NOTICE AND POSTING
I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the _____ day of July, 2024 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.
DATED THIS ______ DAY OF JULY, 2024
MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS
BY: ______________________________________________
Margie Ramirez-Ibarra, County Clerk
