Official Minutes for Webb County
Commissioners Court Meeting
Monday, SEPTEMBER 23, 2024 at 9:00 AM
Commissioners Court Meeting
Monday, SEPTEMBER 23, 2024 at 9:00 AM
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 20th day of September 2024. Present also were Ms. Carmen L. Saldaña, Recording Secretary representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
| Tano E. Tijerina, | County Judge |
| Jesse Gonzalez, | Commissioner, Pct. 1 |
| Rosaura "Wawi" Tijerina, | Commissioner, Pct. 2 |
| John C. Galo, | Commissioner, Pct. 3 |
| Ricardo A. Jaime | Commissioner, Pct. 4 |
Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 20th day of September 2024. Present also were Ms. Carmen L. Saldaña, Recording Secretary representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1.
Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
Roll Call by Ms. Amber Lecea, Senior Accountant on behalf of the Honorable Margie Ramirez-Ibarra, Webb County Clerk.
2.
Pledge of Allegiance/Invocation
Led by Commissioner, Pct 4. Ricardo A. Jaime.
3.
Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources/Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
County Treasurer, Raul Reyes presented the Bills and Disbursements for the period of 09/06/2024 - 09/19/2024 that included the Recap of Checks, EFT's, and the payments released by general order.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve Recap of Checks, EFT's, and the payments released by general order
Vote: 5 - 0 Motion Carried - Unanimously
County Treasurer, Raul Reyes presented the Payment Ratifications.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve Ratifications
Vote: 5 - 0 Motion Carried - Unanimously
County Treasurer, Raul Reyes presented the Liability Disbursements of the County payroll for the pay period of 08/23/2024 - 09/05/2024, as well as the Casa Blanca Golf Course payroll from prior date of 09/20/2024 and the estimated payroll for the next pay period 10/04/2024.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina not to exceed $45,000.00 for the estimated future payroll for the Casa Blanca Golf Course
Vote: 5 - 0 Motion Carried - Unanimously
County Treasurer, Raul Reyes presented a small recap of the Monthly Report for August 2024 and advised the court he will present a full report next month.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
County Auditor, Rafael Perez presented the Auditor's Monthly Report for the month of August 2024.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to accept report
Vote: 5 - 0 Motion Carried - Unanimously
Elis Reyes Sanchez, presenting on behalf of Tax Assessor Collector, Patricia Barrera and Chief Deputy Tax Assessor Collector, Maria Elena Morales, presented the Certified Collection Reports for August 2024.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to accept report
Vote: 5 - 0 Motion Carried - Unanimously
4.
Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
No one signed up for Public Comment.
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
5.
Honorable Isidro Alaniz, District Attorney
a.
AI-16669
Discussion and possible action to ratify the purchase of televised commercial advertisement from FOX Laredo for the FOX National Football League (NFL) Sunday Football Television advertising in Laredo by the Webb County District Attorney’s Office, for the “Make the Right Call” campaign. The campaign discourages drinking and driving in Webb County. The FOX advertisement package commercial ads commence August 2024 and follow the entire season through the end of February 2025, at a total cost of Forty Two Thousand Eight Hundred Dollars ($42,800.00) for Two Hundred Fifty Two (252) ads. The Webb County District Attorney’s Office will be featured in the advertisement and authorizing the Webb County Judge to execute all relevant documents, and any other matters thereto. There is no financial impact on the general fund. [Account #2162-2260-001-457006 (Law Enforcement – Other)]
Attachments:
6.
Economic Development
a.
AI-16656
Discussion and possible action to authorize the acceptance of a Victim Coordinator and Liaison Grant (VCLG) grant award in the amount of $49,500 for the salaries and applicable fringe benefits for the Crime Victim Advocate and as prepared, written, and submitted by the Webb County Sheriff’s Office Grant Writer; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any type of match; and, thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2713]
Issue: Victims of violent crime suffer significant financial duress, emotional trauma, and physical injuries. While the State of Texas has set up a system to compensate these victims for their expenses and financial losses due to death, disabling injuries, and emotional trauma utilizing collected court costs from convicted offenders, the victims often must navigate the complex state compensation system and extensively document their benefit eligibility while still under emotional and physical distress.
Solution: The Webb County Sheriff’s Office grant funded Crime Victim Advocate will offer critical support, facilitate/expedite filling out detailed paperwork, provide needed guidance through the bureaucratic process, and deliver outreach/education to the local community.
Result: Victims of violent crime in Webb County, including victims from special populations, such as children, youth, rural, colonia, monolingual, and elderly populations, will be provided with direct victim services, training, and outreach/education.
Issue: Victims of violent crime suffer significant financial duress, emotional trauma, and physical injuries. While the State of Texas has set up a system to compensate these victims for their expenses and financial losses due to death, disabling injuries, and emotional trauma utilizing collected court costs from convicted offenders, the victims often must navigate the complex state compensation system and extensively document their benefit eligibility while still under emotional and physical distress.
Solution: The Webb County Sheriff’s Office grant funded Crime Victim Advocate will offer critical support, facilitate/expedite filling out detailed paperwork, provide needed guidance through the bureaucratic process, and deliver outreach/education to the local community.
Result: Victims of violent crime in Webb County, including victims from special populations, such as children, youth, rural, colonia, monolingual, and elderly populations, will be provided with direct victim services, training, and outreach/education.
b.
AI-16657
Discussion and possible action to authorize the submission of a FY 2024 Justice Assistance Grant application to the Bureau of Justice Assistance (BJA) as prepared, coordinated, written, and submitted by the Webb County Sheriff’s Office Grant Writer in conjunction with the City of Laredo for equipment, minor tools, contractual services, training/travel, and supplies for a total amount estimated at $28,733.50 and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. This grant has no match requirements; and, thus, is at no cost to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Supplemental equipment and supplies will allow the Webb County Sheriff’s Office to provide better and more enhanced law enforcement services.
Solution: Grant application to allow for the leveraging of federal grant JAG funds in order to provide supplemental equipment/supplies for the Webb County Sheriff’s Office.
Result: The Webb County Sheriff’s Office and its staff will be equipped with needed equipment and supplies.
Issue: Supplemental equipment and supplies will allow the Webb County Sheriff’s Office to provide better and more enhanced law enforcement services.
Solution: Grant application to allow for the leveraging of federal grant JAG funds in order to provide supplemental equipment/supplies for the Webb County Sheriff’s Office.
Result: The Webb County Sheriff’s Office and its staff will be equipped with needed equipment and supplies.
c.
AI-16665
Discussion and possible action to accept a FY 25 Truancy Prevention and Intervention Program grant in the amount of $22,962.26 from the Office of the Governor as developed, prepared, written, and submitted by the Justice of the Peace, Pct.4 in conjunction with the Webb County Sheriff's Office Grant Writer to continue to pay the grant-funded salary and fringe benefits for the Juvenile Case Manager in order to continue to divert-at-risk truant juveniles from entering into the criminal justice system, and designating the Webb County Judge as the authorized official; and any other matters incident thereto. This grant requires no matching and/or in-kind requirements; and, furthermore, the difference in salary and fringe benefits of $37,140.74 will be paid from Account #2014-2180-001-410000 (Juvenile Case Manager fund). Thus, there is no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Judge Jose R. Salinas, Justice of the Peace, Pct.4; Grant Account #2734]
Issue: Truancy can be considered a gateway to juvenile delinquency and is a nationwide problem that negatively affects not only the deliquenct youth and their families but also adversely impacts schools, neighborhoods, and the local community at large. In addition, youth at-risk for juvenile delinquency who enter into the juvenile justice system tend to face limited future career, educational, and other socio-economic prospects, especially in the South Texas area.
Solution: Grant award to continue to fund a currently grant-funded truancy case manager in order to continue to provide prevention, diversion, and intervention strategies through the court of the Justice of the Peace, Precinct 4 in Laredo/Webb County area.
Result: Increased focus on diversion strategies to steer at-risk juveniles from the juvenile and criminal justice system.
Issue: Truancy can be considered a gateway to juvenile delinquency and is a nationwide problem that negatively affects not only the deliquenct youth and their families but also adversely impacts schools, neighborhoods, and the local community at large. In addition, youth at-risk for juvenile delinquency who enter into the juvenile justice system tend to face limited future career, educational, and other socio-economic prospects, especially in the South Texas area.
Solution: Grant award to continue to fund a currently grant-funded truancy case manager in order to continue to provide prevention, diversion, and intervention strategies through the court of the Justice of the Peace, Precinct 4 in Laredo/Webb County area.
Result: Increased focus on diversion strategies to steer at-risk juveniles from the juvenile and criminal justice system.
d.
AI-16675
Discussion and possible action to accept joint collaboration between the Rio Grande International Study Center (RGISC) and Webb County Community Action Agency (WCCAA) to develop and submit an Environmental and Climate Justice Community Change Grants Program application to the U.S. Environmental Protection Agency, Office of Environmental Justice and External Civil Rights (OEJECR) for the purposes of purchasing electric vehicles and charging stations for the CAA El Aguila Rural Transit and CAA Meals-on-Wheels/Elderly Nutrition Programs and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and thus, there will no impact to the general fund. The total benefit to CAA and Webb County will be $1,124,500.00. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Guillermo Walls, Director of Webb County Community Action Agency]
Issue: The community lacks access to affordable low- or zero-emission transportation options, leading to disproportionate difficulties in daily life, limiting access to educational and economic opportunities, and creating vulnerability to climate risks.
Solution: Collaborate with RGISC to submit an application for the purchase of electric vehicles and charging stations for the CAA El Aguila Rural Transit and CAA-Meals-on-Wheels/Elderly Nutrition Program.
Result: Webb County will help to reduce and remediate health-harming pollutants to improve public health.
Issue: The community lacks access to affordable low- or zero-emission transportation options, leading to disproportionate difficulties in daily life, limiting access to educational and economic opportunities, and creating vulnerability to climate risks.
Solution: Collaborate with RGISC to submit an application for the purchase of electric vehicles and charging stations for the CAA El Aguila Rural Transit and CAA-Meals-on-Wheels/Elderly Nutrition Program.
Result: Webb County will help to reduce and remediate health-harming pollutants to improve public health.
Attachments:
e.
AI-16680
Discussion and possible action to authorize the development and submission of the Methodist Healthcare Ministries-Community Investment Grant for up to $250,000.00 and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Community Investment Grant. No match is required. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Co-Sponsored by Jesse Gonzalez, Commissioner Pct. 1]
Issue: There is an undeniable and pressing need to enhance economic mobility through demanding occupation skills training tailored for veterans, guardsmen, and their families.
Solution: Obtain court approval for the submission of the Methodist Healthcare Ministries-Community Investment Grant application.
Result: If awarded, funding will provide CDL education and certification to veterans, guardsmen, and their families, as well as to all other active and retired members of the US armed forces.
Issue: There is an undeniable and pressing need to enhance economic mobility through demanding occupation skills training tailored for veterans, guardsmen, and their families.
Solution: Obtain court approval for the submission of the Methodist Healthcare Ministries-Community Investment Grant application.
Result: If awarded, funding will provide CDL education and certification to veterans, guardsmen, and their families, as well as to all other active and retired members of the US armed forces.
f.
AI-16699
Discussion and possible action to accept joint collaboration between the Texas Association of Community Action Agencies (TACAA) and Webb County Community Action Agency (WCCAA) to develop and submit a Digital Equity Act Competitive Grant application to the National Telecommunications and Information Administration (NTIA) for Human-I-T Digital Navigation Program for the purpose to promote awareness of digital inclusion services and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and thus there will no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Guillermo Walls, Director of Webb County Community Action Agency]
Issue: Digital tools and services are increasingly integral to social participation and engagement, yet, many individuals and families in our community, particularly in underserved areas, lack access to reliable internet and digital devices.
Solution: Collaborate with TACAA to submit an application for the purpose of promoting awareness of digital inclusion services.
Result: The grant would assist Webb County Community Action Agency to promote social equity by addressing disparities in digital access and skills, helping to ensure that all community members have the tools and knowledge they need to thrive in a digital world.
Issue: Digital tools and services are increasingly integral to social participation and engagement, yet, many individuals and families in our community, particularly in underserved areas, lack access to reliable internet and digital devices.
Solution: Collaborate with TACAA to submit an application for the purpose of promoting awareness of digital inclusion services.
Result: The grant would assist Webb County Community Action Agency to promote social equity by addressing disparities in digital access and skills, helping to ensure that all community members have the tools and knowledge they need to thrive in a digital world.
Attachments:
g.
AI-16698
Discussion and possible action to authorize a Memorandum of Understanding (M.O.U.) between the City of Rio Bravo and Webb County for the U.S. Department of Agriculture Rural Development paving project. This M.O.U. shall be for a five year (5yr.) term, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto.
Issue: Collaboration between the City of Rio Bravo and Webb County is essential to implement the U.S. Department of Agriculture (USDA) Rural Development paving project. Effective partnership will ensure streamlined execution and access to necessary resources.
Solution: Authorize the Memorandum of Understanding (MOU) between the City of Rio Bravo and Webb County to outline the terms of collaboration for the project.
Result: The MOU will provide a structured framework for collaboration, ensuring both parties are aligned in their objectives and responsibilities. This agreement will facilitate effective communication and project management, ultimately enhancing infrastructure in the area.
Issue: Collaboration between the City of Rio Bravo and Webb County is essential to implement the U.S. Department of Agriculture (USDA) Rural Development paving project. Effective partnership will ensure streamlined execution and access to necessary resources.
Solution: Authorize the Memorandum of Understanding (MOU) between the City of Rio Bravo and Webb County to outline the terms of collaboration for the project.
Result: The MOU will provide a structured framework for collaboration, ensuring both parties are aligned in their objectives and responsibilities. This agreement will facilitate effective communication and project management, ultimately enhancing infrastructure in the area.
7.
Fire Suppression & EMS Services
a.
AI-16687
Discussion and possible action to approve the posting and filling of the following slot by promoting from within, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 1, 2024.
Issue: Slot #2599 will become vacant on October 1, 2024, and will be filled from within.
Solution: Request is being made to post and fill slot #2599.
Result: This action will allow our department to promote from within and fill the vacant slot, allowing our department to continue to function efficiently and effectively.
| Slot # | Title | Hourly Rate |
| 2599 | Assistant Fire Chief | $27.41 - $30.65 22 A/J |
Issue: Slot #2599 will become vacant on October 1, 2024, and will be filled from within.
Solution: Request is being made to post and fill slot #2599.
Result: This action will allow our department to promote from within and fill the vacant slot, allowing our department to continue to function efficiently and effectively.
8.
Head Start
Disclaimer: All Head Start monies are 100% Federal funds
Disclaimer: All Head Start monies are 100% Federal funds
a.
AI-16658
Discussion and possible action to ratify the 2024 - 2025 United States Department of Agriculture Child and Adult Care Food Program (USDA CACFP) continuation grant for the Head Start and Early Head Start program from October 1, 2024 through September 30, 2025. This program provides reimbursement of meals (Breakfast, Lunch, Snack) to enrolled children and salaries of kitchen staff. Acceptance of this grant includes a 3% salary adjustment for all USDA CACFP staff. [Account #2303 (United States Department of Agriculture Child and Adult Care Food Program)]
Attachments:
b.
AI-16661
Discussion and possible action to submit an Application for Special Risk Accident Insurance with Ameritas Life Insurance Corporation and to enroll and provide accident insurance coverage for 1354 participants who are enrolled children in Webb County Head Start/Early Head Start/Child Care Partnership. The term of coverage will be for One (1) year, effective October 1, 2024, and shall expire on September 30, 2025, for a total cost of Six Thousand Seven Hundred Seventy Dollars ($6,770), and authorizing the Webb County Judge to sign all relevant documents, and any other matters incident thereto. [Account #s 2357-5190-531-452001 ($6,090); Account #2361-5190-531-452001-030 ($320) & Account #2367-5190-531-452001-030 ($360)]
Attachments:
c.
AI-16673
Discussion and possible action to approve the posting and filling of the following Slot:
| Slot # | Title | Hourly Rate | Pay Periods |
| 4063 / 1698 | Substitute | $11.94 | 20 |
Attachments:
9.
Judicial Collections
a.
AI-16694
Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 23, 2024.
Issue: Slot #1873 became vacant on August 30, 2024.
Solution: Request is being made to fill the vacant slot.
Result: The filling of Slot #1873 will allow our Department to continue to function effectively.
| Slot # | Title | Hourly Rate |
| 1873 | Collections Specialist | $15.15 - $15.93 12/A-E |
Issue: Slot #1873 became vacant on August 30, 2024.
Solution: Request is being made to fill the vacant slot.
Result: The filling of Slot #1873 will allow our Department to continue to function effectively.
Attachments:
10.
Public Health Services
a.
AI-16663
Discussion and possible action to enter into a One (1) year (October 1, 2024 - September 30, 2025) service agreement between BioMedical Waste Solutions, LLC., and the Webb County Public Health Services Department for the purpose of disposing biohazardous waste at a monthly flat rate of One Hundred Twenty Dollars ($120.00), and authorizing the County Judge to sign and execute all relevant documents. [Account #1001-5040-004-432001 (Professional Services)]
Attachments:
b.
AI-15300
Discussion and possible action to approve the Tuition Reimbursement Obligation Agreement between Four (4) Webb County Public Health employees and Webb County for their voluntary participation in the Certified Phlebotomy Technician Program being offered by Texas A&M International University – Office of Continuing Education at a cost of Two Thousand Two Hundred and Ninety-Five Dollars ($2,295) per employee and paid for by Webb County, effective September 23, 2024; authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [RHP20 Anchor Fund; Account 2002-5100-001-456205 (Training and Education)]
Issue: Laboratory services for rural areas are being requested by residents, but there is a lack of providers in the area.
Solution: By having current staff receive certification, additional lab drawing services will be available in rural communities as well as the Employee Clinic.
Result: Staff will be able to provide lab drawing services at the Bruni Public Health Facility, Employee Clinic, and future South Public Health Facility. This will allow residents to access this service in their community without having to commute to Laredo and provide employees an additional site for lab drawing services.
Issue: Laboratory services for rural areas are being requested by residents, but there is a lack of providers in the area.
Solution: By having current staff receive certification, additional lab drawing services will be available in rural communities as well as the Employee Clinic.
Result: Staff will be able to provide lab drawing services at the Bruni Public Health Facility, Employee Clinic, and future South Public Health Facility. This will allow residents to access this service in their community without having to commute to Laredo and provide employees an additional site for lab drawing services.
Attachments:
c.
AI-16652
Discussion and possible action to enter into a One (1) year (September 4, 2024 thru September 3, 2025) self-storage rental lease agreement with South Meadow Self Storage for use by the Webb County Engineering Department for two (2) 10’ by 15’ units (space rental numbers #117 and #155) at a cost of One Hundred Sixty Five Dollars ($165.00) per month for each unit with a one month discount for a one year lease (annual cost of $3,960 for both units), and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Account #1001-5030-001-463555]
Issue: The Engineering Department is in need of storage space for their office furniture and filing cabinets as a result of them switching office spaces with the Public Health Department in their current facility. This move was done to accommodate for the increase in personnel in the Public Health Department.
Solution: Approval of rental units by Commissioners Court will allow the storage of these items at an off-site location and relieve office space that is needed.
Result: The storage units will store the filing cabinets and furniture needed by the Engineering Department at a later date.
Issue: The Engineering Department is in need of storage space for their office furniture and filing cabinets as a result of them switching office spaces with the Public Health Department in their current facility. This move was done to accommodate for the increase in personnel in the Public Health Department.
Solution: Approval of rental units by Commissioners Court will allow the storage of these items at an off-site location and relieve office space that is needed.
Result: The storage units will store the filing cabinets and furniture needed by the Engineering Department at a later date.
Attachments:
d.
AI-16664
Discussion and possible action to authorize Inter-Governmental Transfer (IGT) contributions payable to the Texas Health and Human Services Commission as required under the Texas Healthcare Transformation and Quality Improvement Program/1115 Waiver in amounts not to exceed a total of Nine Hundred Thousand Dollars ($900,000) for Fiscal Year 2024-2025. IGT contributions for FY 2024-2025 may be paid out, if necessary, thru December 31, 2025, contingent upon IGT transfer dates and deadlines established by the State of Texas. [Accounts #1001-5030-001-432063-015 (Hospital Inpatient) and #1001-5030-001-432063-020 (Hospital Outpatient) from Fiscal Year 2024-2025 Budget]
Issue: Since 2006, Webb County has participated as the Inter-Governmental Transfer (IGT) entity for Laredo Medical Center and Doctors Hospital of Laredo. The IGT submitted allows hospitals to receive federal matching funds that are used to offset the cost of uncompensated care that hospitals provide to Medicaid and uninsured patients.
Solution: Commissioners Court approval is needed in order to submit IGT contributions on behalf of local hospitals as requested by the State of Texas.
Result: The authorization of IGT will allow local hospitals to access matching federal funds for FY 2024-2025 to offset uncompensated care costs as well as receive supplemental payments from the State of Texas.
Issue: Since 2006, Webb County has participated as the Inter-Governmental Transfer (IGT) entity for Laredo Medical Center and Doctors Hospital of Laredo. The IGT submitted allows hospitals to receive federal matching funds that are used to offset the cost of uncompensated care that hospitals provide to Medicaid and uninsured patients.
Solution: Commissioners Court approval is needed in order to submit IGT contributions on behalf of local hospitals as requested by the State of Texas.
Result: The authorization of IGT will allow local hospitals to access matching federal funds for FY 2024-2025 to offset uncompensated care costs as well as receive supplemental payments from the State of Texas.
e.
AI-16668
Discussion and possible action to enter into a medical services agreement with Nuestra Salud Health Clinic, P.C. for a One (1) year period (October 1, 2024 - September 30, 2025) for services to be provided for the Webb County Employee Health Clinic at a cost of One Hundred Twenty-Five Thousand Dollars ($125,000.00) a year to be paid at monthly rate of Ten Thousand Four Hundred Sixteen Dollars and Sixty-seven Cents ($10,416.67) for in-person and telehealth services; and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #6100-1090-001-462000-005 (Wellness Expenses)]
Issue: Current agreement expires on September 30, 2024 and a new agreement is needed to be able to continue services through the Employee Clinic
Solution: Commissioners Court approval of this agreement will allow the current provider to continue providing medical care services to employees and their eligible dependents.
Result: The approval of this contract will allow employees and eligible dependents to continue receiving medical services through this provider with no out of pocket costs.
Issue: Current agreement expires on September 30, 2024 and a new agreement is needed to be able to continue services through the Employee Clinic
Solution: Commissioners Court approval of this agreement will allow the current provider to continue providing medical care services to employees and their eligible dependents.
Result: The approval of this contract will allow employees and eligible dependents to continue receiving medical services through this provider with no out of pocket costs.
Attachments:
f.
AI-16696
Discussion and possible action to enter into a medical services agreement with Nuestra Salud Health Clinic, P.C. for a One (1) year period (October 1, 2024 - September 30, 2025) for services to be provided for the Webb County Public Health Clinic at a cost of Sixty-Seven Thousand Six Hundred Dollars ($67,600.00) a year to be paid at monthly rate of Five Thousand Six Hundred Thirty-Three Dollars and Thirty-Three Cents ($5,633.33) for in-person and telehealth services and $150 per hour for additional in-person services; and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #001-5040-001-432001 (Professional Services)]
Issue: Current agreement with Nuestra Salud is limited to Aetna insured employees and dependents. This agreement will expand services to include part-time Webb County employees, Webb County employees that are not on the Aetna insurance plans, and patient referrals from the Webb County Public Health Services Department.
Solution: Commissioners Court approval of this agreement will allow the current provider to provide basic medical care services to employees and eligible patients.
Result: The approval of this contract will allow employees and eligible patients to receive basic medical services through this provider with no out of pocket costs.
Issue: Current agreement with Nuestra Salud is limited to Aetna insured employees and dependents. This agreement will expand services to include part-time Webb County employees, Webb County employees that are not on the Aetna insurance plans, and patient referrals from the Webb County Public Health Services Department.
Solution: Commissioners Court approval of this agreement will allow the current provider to provide basic medical care services to employees and eligible patients.
Result: The approval of this contract will allow employees and eligible patients to receive basic medical services through this provider with no out of pocket costs.
Attachments:
11.
Public Defender
a.
AI-16651
Discussion and possible action to enter into a One (1) year (December 4, 2024, through December 3, 2025) self-storage rental lease renewal agreement between South Meadow Self Storage and Webb County, for use by the Webb County Public Defender’s Office, for Unit/Space Rental Number #131 at a cost of One Hundred Sixty Five Dollars ($165.00) per month ($1,815.00 annual) with a one (1) month discount/1 yr. lease; authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Account #1001-1130-001-469001-005 (Operating Lease Principal)]
Attachments:
12.
Purchasing
a.
AI-16676
Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to the public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose of or destroy property that cannot be sold through public auction because it has been deemed worthless or disposed of through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose of or destroy property that cannot be sold through public auction because it has been deemed worthless or disposed of through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments.
Attachments:
b.
AI-16684
Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications for a licensed professional counselor(s) to provide mental health services to the Webb County Head Start Program for an initial term of three (3) years with two (2) additional one (1) year options to extend pursuant to the Professional Services Act and any other matters incident thereto. [Head Start Program-Mental Health Observation and Consulting Funds]
Issue: The Webb County Head Start Program is requesting for the Court’s consideration, to hire a licensed professional counselor(s) to provide mental health services as per program performance standards.
Solution: Consideration to authorize the Purchasing Agent to solicit Statement of Qualifications from a licensed counselor(s) interested in providing the requested services.
Result: If approved, a formal solicitation will be advertised for the scope of services requested by the Webb County Head Start Program.
Issue: The Webb County Head Start Program is requesting for the Court’s consideration, to hire a licensed professional counselor(s) to provide mental health services as per program performance standards.
Solution: Consideration to authorize the Purchasing Agent to solicit Statement of Qualifications from a licensed counselor(s) interested in providing the requested services.
Result: If approved, a formal solicitation will be advertised for the scope of services requested by the Webb County Head Start Program.
c.
AI-16682
Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications for a Physician to provide mental health services to Webb County inmates for a contractual period ending September 30, 2025, and one additional option to extend for one (1) year ending September 30, 2026, pursuant to the Professional Services Act and any other matters incident thereto. [Account #1001-4070-001-432001 (General Fund-Sheriff Jail-Administration-Professional Services)]
Issue: The Webb County Sheriff’s Office is requesting, for the Court’s consideration, to hire a licensed physician to provide mental health services to incarcerated individuals at the Webb County Jail.
Solution: Consideration to authorize the Purchasing Agent to solicit Statement of Qualifications from physicians interested in providing the requested services.
Result: If approved, a formal solicitation will be advertised for the scope of services requested by the Webb County Sheriff’s Office.
Issue: The Webb County Sheriff’s Office is requesting, for the Court’s consideration, to hire a licensed physician to provide mental health services to incarcerated individuals at the Webb County Jail.
Solution: Consideration to authorize the Purchasing Agent to solicit Statement of Qualifications from physicians interested in providing the requested services.
Result: If approved, a formal solicitation will be advertised for the scope of services requested by the Webb County Sheriff’s Office.
d.
AI-16679
Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2024-012 "Webb County Community Supervision and Corrections Department (CSCD) Substance Abuse Treatment Services" to the highest ranking respondent, Association for the Advancement of Mexican Americans (AAMA), to provide Substance Abuse Treatment Services for the Webb County Community Supervision and Corrections Department as provided under the Texas Government Code Section 76.017 to establish a Treatment Alternative to Incarceration Program (TAIP), pursuant to the Texas Local Government Code; Sec. 262.030. Alternative Competitive Proposal Procedure for Certain Goods and Services and authorizing the General Counsel to negotiate the terms and conditions of the agreement and any other matters incident thereto.
Issue: CSDC requested Webb County to secure formal proposals from interested firms for the requested services.
Solution: Consideration to award to the highest ranking respondent in accordance with published weighted criteria.
Result: If approved, a service agreement will be executed between Webb County CSCD and the selected respondent for the advertised services.
| Supplier | Rank | Score | Firm's Experience | Personnel Qualifications | Price Proposal | References and Projects |
|---|---|---|---|---|---|---|
| 100 | 30.00 | 20.00 | 35.00 | 15.00 | ||
| Association for the Advancement of Mexican Americans (AAMA) | 1 | 75.33 | 24.00 | 16.00 | 23.33 | 12.00 |
| PILLAR | 2 | 71.67 | 20.00 | 16.00 | 25.67 | 10.00 |
Issue: CSDC requested Webb County to secure formal proposals from interested firms for the requested services.
Solution: Consideration to award to the highest ranking respondent in accordance with published weighted criteria.
Result: If approved, a service agreement will be executed between Webb County CSCD and the selected respondent for the advertised services.
Attachments:
13.
Risk Management
a.
AI-16683
Discussion and possible action to authorize the County Judge to sign the 2025 Renewal Notice and Benefit Confirmation forms with the Texas Association of Counties (AmWINS Group Benefits) for the County Silver Choice Retiree Program. There will be no increase in the retiree medical senior supplement plan which covers County retirees 65 and over and their dependents and any other matters incident thereto.
Issue: Webb County presently acts as the administrator for the Silver Choice program with TAC for those retirees receiving coverage through the program. There is no cost and no contribution from the County and the Risk Management Office merely drafts the total premiums from the Silver Choice retirees' accounts and forwards the premiums to TAC.
Solution: Continue administering the program for the Silver Choice Retirees for Plan year 2025 and sign the agreement with TAC.
Result: The coverage for those Silver Choice retirees who choose to remain in the program will continue without interruption.
Issue: Webb County presently acts as the administrator for the Silver Choice program with TAC for those retirees receiving coverage through the program. There is no cost and no contribution from the County and the Risk Management Office merely drafts the total premiums from the Silver Choice retirees' accounts and forwards the premiums to TAC.
Solution: Continue administering the program for the Silver Choice Retirees for Plan year 2025 and sign the agreement with TAC.
Result: The coverage for those Silver Choice retirees who choose to remain in the program will continue without interruption.
Attachments:
14.
Commissioners Court Administrator
a.
AI-16710
Discussion and possible action to reaffirm the transfer of the Employee Health Clinic under the auspices of the Public Health department to include Slot #3004; and to further affirm that slot #4045 be reclassified and transferred to Risk Management Department and slot #3005 be transferred to the Human Resources Department, respectively; and any other matters incident thereto.
15.
Line Item Transfers
a.
AI-16677
Discussion and possible action to Ratify, by Order, the following budget amendment (line item transfers) within the General Fund. [Requested by Sheriff Martin Cuellar]
Issue: The jail is currently having A/C problems where inmates are housed.
Solution: Ask the court for permission to transfer funds from restricted accounts.
Result: Transfer of funds and issue out emergency p.o so that the vendor can fix A/C.
| Acct. Number | Acct. Name | Adopted | Request | Current | End Bal. | |
| From: | 1001-4070-001-450001-020 | Contract Services Zapata | $5,000 | $5,000 | $5,000 | $0 |
| 1001-4070-001-450001-035 | Contract Services Maverick | $10,000 | $10,000 | $10,000 | $0 | |
| 1001-4070-001-450001-030 | Contract Services Jim Hogg | $5,000 | $2,172 | 5,000 | $2,825 | |
| $17,172 | ||||||
| To: | 1001-4070-001-470000 | Capital Outlay | $200,000 | $17,172 | $3,769.45 | $20,941.45 |
Issue: The jail is currently having A/C problems where inmates are housed.
Solution: Ask the court for permission to transfer funds from restricted accounts.
Result: Transfer of funds and issue out emergency p.o so that the vendor can fix A/C.
b.
AI-16697
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Isidro R. Alaniz, District Attorney]
Issue: Transfer is needed to cover payroll expenses.
Solution: Approve the transfer of funds.
Result: Sufficient funds will be available to cover payroll expenses.
| Acct. Number | Acct. Name | Adopted | |
| From: | 1001-2260-001-462605 | Fuel & Lubricants | $35,448.37 |
| To: | 1001-2260-001-410010 | Incentive Supplementary | $30,448.37 |
| 1001-2260-001-412000 | Part Time | $5,000.00 | |
| $35,448.37 |
Issue: Transfer is needed to cover payroll expenses.
Solution: Approve the transfer of funds.
Result: Sufficient funds will be available to cover payroll expenses.
Attachments:
c.
AI-16703
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Lilia Perez Community Center]
Issue: Funds are needed for materials & supplies for community center.
Solution: Approve line item transfer.
Result: Will have sufficient funds in materials & supplies for daily center operations.
| Acct. Number | Acct. Name | Adopted | Request | Current | End Bal. | |
| From: | 1001-6350-001-443000-020 | Repairs & Maint. Building | $200.00 | $38.71 | $38.71 | $0.00 |
| 1001-6350-001-443000-035 | Repairs & Maint. Equipment | $300.00 | $200.00 | $200.00 | $0.00 | |
| 1001-6350-001-462605 | Fuel and Lubricants | $3,000.00 | $1,772.96 | $1,972.96 | $200.00 | |
| $2,011.69 | ||||||
| To: | 1001-6350-001-461000 | Materials and Supplies | $21,827.55 | $2,011.67 | $918.06 | $2,929.73 |
Issue: Funds are needed for materials & supplies for community center.
Solution: Approve line item transfer.
Result: Will have sufficient funds in materials & supplies for daily center operations.
d.
AI-16704
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Nancy Cadena, Public Health Services Director]
Issue: Line item transfer is needed for remodeling expenses for the Public Health Services building.
Solution: Approval from Commissioners Court for line item transfer.
Result: Availability of funds will allow the purchase of remodeling materials.
| Acct. Number | Acct. Name | Adopted | Request | Current | End Bal. | |
| From: | 1001-5030-001-432063-015 | Hospital Inpatient | $728,700 | $60,000 | $581,243 | $668,700 |
| To: | 1001-5040-001-470000 | Capital Outlay | $-0- | $60,000 | $-0- | $60,000 |
Issue: Line item transfer is needed for remodeling expenses for the Public Health Services building.
Solution: Approval from Commissioners Court for line item transfer.
Result: Availability of funds will allow the purchase of remodeling materials.
Judge Tano E. Tijerina advised the court of two corrections to the Consent Agenda.
On Item 10.c the correct account number is 2007-5030-001-441205
On Item 11.a the correct account number is 1001-1130-001-441000
On Item 10.c the correct account number is 2007-5030-001-441205
On Item 11.a the correct account number is 1001-1130-001-441000
Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve Consent Agenda as amended
Vote: 5 - 0 Motion Carried - Unanimously
County Judge, Tano E. Tijerina requests to bring up Item #32.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to bring up Item #32
Vote: 5 - 0 Motion Carried - Unanimously
REGULAR AGENDA
Honorable Tano E. Tijerina, Webb County Judge
32.
AI-16659
Discussion and possible action to proclaim October 6 - 12, 2024 as National 4-H Week in Texas.
County Judge, Tano E. Tijerina read a proclamation to the court and proclaimed the week of September 22, 2024 as National 4-H Week in Texas.
Hector Soto, County Extension Agent for Webb County 4-H, spoke about the many events and activities the members participate in while being invloved in the 4-H club.
Casa Blanca Golf Course
16.
AI-16690
Discussion with possible action to authorize the installation of netting around the perimeter of the driving range at the Casa Blanca Golf Course, in an amount not to exceed $135,000, and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]
Issue: The current setup at the driving range at Casa Blanca Golf Course allows for golf balls to be launched onto the golf course which results in the loss of hundreds of range balls throughout the year.
Solution: Installing perimeter netting around the driving range will allow for all range balls to be accounted for and properly retrieved.
Result: Expenses on range balls will be reduced and will allow for the proper recycling of range balls for future use.
Issue: The current setup at the driving range at Casa Blanca Golf Course allows for golf balls to be launched onto the golf course which results in the loss of hundreds of range balls throughout the year.
Solution: Installing perimeter netting around the driving range will allow for all range balls to be accounted for and properly retrieved.
Result: Expenses on range balls will be reduced and will allow for the proper recycling of range balls for future use.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
Amended motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve Item #17 as well
Vote: 5 - 0 Motion Carried - Unanimously
Vote: 5 - 0 Motion Carried - Unanimously
17.
AI-16691
Discussion with possible action to authorize the purchase of materials needed for the fabrication and future installation of the perimeter fence along Casa Blanca Lake Road, in an amount not to exceed $45,000, and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]
Issue: Currently there is no perimeter fence along the southern portion of the Casa Blanca Golf Course.
Solution: Purchase the materials needed for the fabrication and future installation of fence along Casa Blanca Lake Road from the entrance of the golf course to Loop 20.
Result: The fabrication and installation of perimeter fencing will allow for proper security of the golf course.
Issue: Currently there is no perimeter fence along the southern portion of the Casa Blanca Golf Course.
Solution: Purchase the materials needed for the fabrication and future installation of fence along Casa Blanca Lake Road from the entrance of the golf course to Loop 20.
Result: The fabrication and installation of perimeter fencing will allow for proper security of the golf course.
18.
AI-16692
Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Proposals (RFP) for the fabrication and installation of the perimeter fencing along the southern portion of the Casa Blanca Golf Course, and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]
Issue: Once the materials are purchased for the southern fence line along Casa Blanca Golf Course, a vendor will be needed to fabricate and install the fencing.
Solution: A vendor can provide services for the fabrication and installation of the fence.
Result: Casa Blanca Golf Course will have an iron fence line around the perimeter of the entire golf course.
Issue: Once the materials are purchased for the southern fence line along Casa Blanca Golf Course, a vendor will be needed to fabricate and install the fencing.
Solution: A vendor can provide services for the fabrication and installation of the fence.
Result: Casa Blanca Golf Course will have an iron fence line around the perimeter of the entire golf course.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
Vote: 5 - 0 Motion Carried - Unanimously
Amended Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to authorize the Purchasing Agent to solicit competitive bidding for the project in accordance to local government code section 226101 and further authorizing County Engineer to prepare the plans and specs required for the project
Vote: 5 - 0 Motion Carried - Unanimously
Vote: 5 - 0 Motion Carried - Unanimously
Economic Development
19.
AI-16685
Discussion and possible action to authorize the development and submission of the U.S. Department of the Interior-Water Smart Drought Response Program Application in the amount up to Ten Million Dollars ($10,000,000.00) and authorization of the County Judge to act as the County’s Executive Office and Authorized Representative in all matters pertaining to the County’s participation in the application. This grant application requires a 5% cash match. The Economic Development Department has reviewed the documentation, and it is in compliance with the Webb County Single Point of Contact (SPOC) policy and procedures.
Issue: Webb County is in need of increasing access to clean drinking water in low-income areas such as the rural areas/colonias of Hwy 59.
Solution: Submission of the Water Smart Drought Response Program Application aims to support critical drought resiliency projects and enhance the Webb County water infrastructure.
Result: If funded, Webb County will establish access to clean drinking water through SOURCE Global Hydropanel systems in rural areas of Hwy 59.
Issue: Webb County is in need of increasing access to clean drinking water in low-income areas such as the rural areas/colonias of Hwy 59.
Solution: Submission of the Water Smart Drought Response Program Application aims to support critical drought resiliency projects and enhance the Webb County water infrastructure.
Result: If funded, Webb County will establish access to clean drinking water through SOURCE Global Hydropanel systems in rural areas of Hwy 59.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
Engineer
20.
AI-16706
Discussion and possible action to enter into an Advance Funding Agreement between Webb County and the Texas Department of Transportation (TxDOT) for the widening of the Mangana-Hein Roadway from SL 20 (Cuatro Vientos) to 2.43 miles east of SL 20-Segment 1 (0922-33-231, (ROW 0922-33-240) with a local match estimated to be $100,000.00 and any other matters incident thereto; authorizing the County Judge to sign any necessary documents. [Account #1001-1130-001-432001 (Professional Services)]
Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
21.
AI-16709
Discussion and possible action to adopt a Resolution of the Commissioners Court approving an Advance Funding Agreement between Webb County and the Texas Department of Transportation (TxDOT) for the widening of the Mangana-Hein Roadway from SL 20 (Cuatro Vientos) to 2.43 miles east of SL 20-Segment 1 (0922-33-231, (ROW 0922-33-240) with a local match estimated to be $100,000.00 and any other matters incident thereto; authorizing the County Judge to sign any necessary documents. [Account #1001-1130-001-432001 (Professional Services)]
Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
Human Resources
22.
AI-16701
Discussion and possible action to appoint an Interim Executive Director of Utilities Systems, G28 due to the upcoming retirement of Mr. Tomas Sanchez, Utilities Director.
Issue: The current Director will be retiring by September 30, 2024.
Solution: Appoint an Interim Executive Director to oversee department temporarily and authorize respective Interim pay.
Result: The Utilities Department can continue operating while a permanent Executive Director is appointed.
Issue: The current Director will be retiring by September 30, 2024.
Solution: Appoint an Interim Executive Director to oversee department temporarily and authorize respective Interim pay.
Result: The Utilities Department can continue operating while a permanent Executive Director is appointed.
Monica Flores, Human Resources Director, informed the court that Mr. Javier Gonzalez Rodriguez, Water Distribution Superintendent, was chosen as Interim Executive Director of Utilities Systems G28, to replace Mr. Tomas Sanchez, who will be retiring September 30, 2024. The position will be effective October 1 st, 2024, and he will be receiving the interim pay as well.
Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by County Judge Tano E. Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
23.
AI-16702
Discussion and possible action to approve the posting and filling of the Executive Director of Utilities Systems, G28 position as recommended, subject to the availability of payroll funds and applicable Civil Service guidelines.
Issue: The current Director will be retiring by September 30, 2024.
Solution: Post the position as recommended.
Result: Hire a permanent Executive Director to efficiently oversee the Utilities Department.
Issue: The current Director will be retiring by September 30, 2024.
Solution: Post the position as recommended.
Result: Hire a permanent Executive Director to efficiently oversee the Utilities Department.
Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve
Vote: 5 - 0 Motion Carried - Unanimously
Amended motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve the proposed recommendations from Human Resources for the Executive Director of Utilities Systems position
Vote: 5 - 0 Motion Carried - Unanimously
Vote: 5 - 0 Motion Carried - Unanimously
Civil Legal Division
24.
AI-16688
Discussion and possible action to enter into an Engineering Services contract with Top Site Civil Group for civil engineering services for the Webb County Youth Village Adolescent Rehabilitation Center building in an amount not to exceed Twenty Thousand Nine Hundred Dollars ($20,900.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #1001-1130-001-432001 (Professional Services)]
Solution: Hire a civil engineering firm for engineering work for the provision of propane gas to the building. Also, civil engineering firm will address any ADA compliance issues that may arise regarding the building and its parking.
Result: Provide propane gas to the existing building so Meals on Wheels Program is able to operate its commercial ovens. Also, any ADA issues with the building will be addressed.
Issue: Due to office space demands, Community Action Agency is in the process of relocating its Social Services and Meals on Wheels Programs to the Webb County Youth Village Adolescent Rehabilitation Center building. The commercial ovens to cook meals for the Meals on Wheels Program require gas which is unavailable in the building. Also, given the Social Services Program will also be re-located, building accessibility and parking issues may need to be addressed.
Solution: Hire a civil engineering firm for engineering work for the provision of propane gas to the building. Also, civil engineering firm will address any ADA compliance issues that may arise regarding the building and its parking.
Result: Provide propane gas to the existing building so Meals on Wheels Program is able to operate its commercial ovens. Also, any ADA issues with the building will be addressed.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve amount not to exceed $20.900.00
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
25.
AI-16689
Discussion and possible action to adopt a Resolution of the Webb County (County) Commissioners Court approving an application for membership in, and water service from, the Legacy Water Supply Corporation (LWSC) and Area Ground Water Utility Agency (AGUA) Corporation and for Webb County to contemporaneously appoint a representative in all matters related to the operation and membership in LWSC as part of the Webb County Regional Wholesale Water Supply Project (Project). Said Project is in the best interest of the health and safety of the community by providing an additional source of clean water to its constituents and authorizing the Webb County Judge to sign any and all relevant documents and any matters incident thereto.
Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 3 John C. Galo
David Earl, General Counsel for Legacy Water Supply Corporation, informed the court they are currently able to appoint a representative for membership in Legacy Water Supply Corporation to represent in all matters related to operations.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to appoint Commissioner, Pct. 2 Rosaura “Wawi” Tijerina as a representative in Legacy Water Supply Corporation and Area Ground Water Utility Agency Corporation
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
Information Technology
26.
AI-16655
Discussion and possible action to enter into a five (5) year Lease/Purchase Agreement between Dell Financial Services and Webb County for a data backup solution system at an annual cost of $357,501.94 for a total cost of $1,787,509.70, pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Participation Program (Contract No. DIR-TSO-3763); and further authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #1001-1280-001-470000 (Capital Outlay)]
Issue: The existing data backup solution used for the majority of countywide servers such as Public Safety, Jail, Case Management, Human Resources/Payroll, Financial Management, Utilities and others are nearing the end of life.
Solution: To purchase the requested backup system for the servers.
Result: Core servers for Webb County will continue to get backed up for the next five years.
Issue: The existing data backup solution used for the majority of countywide servers such as Public Safety, Jail, Case Management, Human Resources/Payroll, Financial Management, Utilities and others are nearing the end of life.
Solution: To purchase the requested backup system for the servers.
Result: Core servers for Webb County will continue to get backed up for the next five years.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
Purchasing
27.
AI-16678
Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2024-011 "Employee Assistance Program Service Agreement" to the highest ranking respondent, Deer Oaks Services, LLC, to provide employee assistance services for all Webb County Employees and their dependents, and anyone residing in their household for the requested services. The initial term of the service agreement will be effective October 1, 2024, and terminate on September 30, 2025, with an additional four (4) – one (1) year options to extend, in accordance with the Texas Local Government Code; §262.030 (Alternative Proposal Procedures for Certain Goods and Services) and authorizing the General Counsel to negotiate the terms and conditions of the service agreement and any other matters incident thereto. [Employee Assistance Program Fund]
Issue: The current service agreement for Employee Assistance Program Services will expire on September 30, 2024.
Solution: Consideration of awarding to the highest ranking respondent.
Result: If approved, the agreement will be executed and services will continue to be provided without interruption.
| Supplier | Rank | Score | Pricing | Experience Providing Employee Assistance Programs | Proposed Services and Program Delivery Approach | Financial Stability | Resumes, Certificates, and Licenses of Personnel | References |
|---|---|---|---|---|---|---|---|---|
| 100 | 30.00 | 20.00 | 25.00 | 10.00 | 10.00 | 5.00 | ||
| Deer Oaks EAP Services, LLC | 1 | 90.00 | 26.00 | 18.67 | 23.33 | 8.67 | 8.67 | 4.67 |
| Evernorth Care Solutions, Inc. | 2 | 66.67 | 14.00 | 14.67 | 20.00 | 6.67 | 7.33 | 4.00 |
Issue: The current service agreement for Employee Assistance Program Services will expire on September 30, 2024.
Solution: Consideration of awarding to the highest ranking respondent.
Result: If approved, the agreement will be executed and services will continue to be provided without interruption.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve
Vote: 5 - 0 Motion Carried - Unanimously
28.
AI-16681
Status report by Marco Arredondo P.E., Inc., Utility Rate and Energy Consultant for Webb County to provide pricing options on kwh rates quoted by electric providers with Discussion and possible action to authorize an energy contract for supply of electricity to Webb County with selected electric provider and selected kwh rates pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing Programs; and any other matters incident thereto.
Issue: The existing electric provider contract will expire at the end of the fiscal year. Recently, kwh rates have dropped slightly, and our energy consultant is recommending to lock in kwh rates at the recommended terms based on projected increases in kwh rates in the coming years.
Solution: Consideration to approve a new energy contract for supply of electricity with the selected electric provider who will provide best value kwh rates for the selected term.
Result: If approved, a new energy contract for supply of electricity will be executed as per terms and rates authorized by Webb County Commissioners Court.
Issue: The existing electric provider contract will expire at the end of the fiscal year. Recently, kwh rates have dropped slightly, and our energy consultant is recommending to lock in kwh rates at the recommended terms based on projected increases in kwh rates in the coming years.
Solution: Consideration to approve a new energy contract for supply of electricity with the selected electric provider who will provide best value kwh rates for the selected term.
Result: If approved, a new energy contract for supply of electricity will be executed as per terms and rates authorized by Webb County Commissioners Court.
Marco Arredondo, P.E. Inc. Utility Rate and Energy Consultant, provided a status report and pricing options on kwh rates to the court for their authorization.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve a 10-year contract with a lock in rate of 5.8 kwh
Vote: 5 - 0 Motion Carried - Unanimously
Commissioners Court Administrator
29.
AI-16707
Discussion and possible action to consider and approve the recommendations from the Board of Directors of the Legacy Municipal Management District (“LMMD”) for the successive board members that will serve as directors on the board for upcoming or expired terms, pursuant to Chapter 4008 of the Texas Special District and Local Laws Code; and any other matters incident thereto.
David Earl, General Counsel for Legacy Water Supply Corporation, requested from the court to approve the recommended board members presented to them for the Board of Directors of the Legacy Municipal Management District which are Richard Jones, Michael Olson, Melissa Johnson, Kathleen Walker and William Baez. As well as requesting the approval for Mr. William Rainey Jr. to replace Mr. William Baez as a director on the board.
Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve all members
Vote: 5 - 0 Motion Carried - Unanimously
30.
AI-16708
Discussion and possible action to approve that Webb County participate in and contribute to the City of Laredo Tax Increment Reinvestment Zone (TIRZ) #1, and develop and enter into a mutual agreement to establish funding level, term and Webb County Board membership representation, and any other pertinent matters, pursuant to Texas Tax Code, Chapter 311, Tax Increment Financing Act, beginning and effective the 2025 tax year.
Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
Commissioner, Pct. 2 Rosaura “Wawi” Tijerina seconded by County Judge, Tano E. Tijerina to appoint Commissioner, Pct 4. Ricardo A. Jaime as a representative in the City of Laredo Tax Increment Reinvestment Zone (TIRZ) #1 in January 2025.
Amended motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to authorize Civil Legal to engage with The City of Laredo Tax Increment Reinvestment Zone (TIRZ) #1 in order to discuss details over the proposed work agreement
Vote: 5 - 0 Motion Carried – Unanimously
Vote: 5 - 0 Motion Carried – Unanimously
Honorable John C. Galo, Webb County Commissioner Pct. 3
31.
AI-16700
Discussion and possible action requesting a collaboration between the Texas Parks & Wildlife Department (TPWD), City of Laredo and Webb County for a future partnership agreement proposing to utilize the Casa Blanca reservoir as a secondary source of potable water; and any other matters incident thereto.
Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve
Vote: 5 - 0 Motion Carried - Unanimously
County Judge, Tano E. Tijerina requests to bring up Item #35.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to bring up Item #35
Vote: 5 - 0 Motion Carried - Unanimously
Honorable Tano E. Tijerina, Webb County Judge
35.
AI-16705
Discussion and possible action to adopt a Resolution regarding Webb County’s relationship with the City of Laredo in connection with the Columbia Solidarity Bridge for the upcoming expansion and authorizing the County's co-signature on the presidential permit application. [Requested by City of Laredo, no effect on the budget]
Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
Honorable Tano E. Tijerina, Webb County Judge
33.
AI-16660
Discussion and possible action to continue paying grant-funded personnel under Office of the Governor, Grant No. 4325004, Texas Emergency Network Diversion (TEND) Court Program, Ninety (90) days, until notification about grant continuation award from the Criminal Justice Division by the Office of the Governor, Public Safety Office. All personnel costs will be reimbursed with grant funds. [Requested by the Honorable Judge Selina L. Mireles, of the TEND Court Program; Account #2747-1150-001-410000 (Payroll Account)]
Issue: Current grant funding expires on September 30, 2024. The Texas EmergencyNetwork Diversion (TEND) Court Program has not received notice of award for the new grant. Unless this item is approved, personnel working under this said grant will not be paid after September 30, 2024.
Solution: Grant a 90-day payroll extension for personnel working under this grant.
Result: The Texas Emergency Network Diversion (TEND) Court Program in Laredo/Webb County will continue to identify and provide services for youths aged 10 to 17, in CPS Conservatorship living in a foster home, or residential treatment center, who are at risk of exploitation, human trafficking, and/or sexual exploitation, under the oversight of 4th Administrative Judicial Regions Child Protection Court.
Issue: Current grant funding expires on September 30, 2024. The Texas EmergencyNetwork Diversion (TEND) Court Program has not received notice of award for the new grant. Unless this item is approved, personnel working under this said grant will not be paid after September 30, 2024.
Solution: Grant a 90-day payroll extension for personnel working under this grant.
Result: The Texas Emergency Network Diversion (TEND) Court Program in Laredo/Webb County will continue to identify and provide services for youths aged 10 to 17, in CPS Conservatorship living in a foster home, or residential treatment center, who are at risk of exploitation, human trafficking, and/or sexual exploitation, under the oversight of 4th Administrative Judicial Regions Child Protection Court.
Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo to approve
Vote: 5 - 0 Motion Carried - Unanimously
34.
AI-16695
Discussion and possible action to appoint representatives to the county’s priority legislative agenda committee in anticipation of the upcoming session of the 88th Texas Legislature; and any other matters incident thereto.
County Judge, Tano E. Tijerina advised the court of a correction in Item #34, item should read as the 89th Texas Legislature, instead of the 88th Texas Legislature.
Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to keep the same appointed representatives, County Judge Tano E. Tijerina, Commissioner, Pct. 3 John C. Galo, Lalo Uribe, Leroy Medford, Nathan Bratton, Lalo Uribe, Leroy Medford, Marah Mendez, Nancy Cadena, James Flores and Jorge Calderon
Vote: 5 - 0 Motion Carried - Unanimously
36.
Communications
Communications were made by all members of the court.
37.
Adjourn
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to adjourn
Vote: 5 - 0 Motion Carried - Unanimously