Official Minutes for Webb County
Commissioners Court Special Meeting
Wednesday, DECEMBER 18, 2024 at 8:30 AM
Commissioners Court Special Meeting
Wednesday, DECEMBER 18, 2024 at 8:30 AM
Let it be remembered that a special meeting of the Webb County Commissioners Court was held at 8:30 a.m. at the regular meeting place with the following members present to wit:
Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 13th day of December 2024. Present also were Ms. Carmen L. Saldana, Recording Secretary representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
| Tano E. Tijerina, | County Judge |
| Jesse Gonzalez, | Commissioner, Pct. 1 |
| Rosaura "Wawi" Tijerina, | Commissioner, Pct. 2 |
| John C. Galo, | Commissioner, Pct. 3 |
| Ricardo A. Jaime, | Commissioner, Pct. 4 |
Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 13th day of December 2024. Present also were Ms. Carmen L. Saldana, Recording Secretary representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1.
Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
Roll call by Ms. Leslie Speer, Co-Chief Deputy on behalf of the Honorable Margie Ramirez-Ibarra, Webb County Clerk.
2.
Pledge of Allegiance
Led by Commissioner, Pct. 1 Jesse Gonzalez.
3.
Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.
No one signed up for Public Comment.
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
4.
AI-17030
Discussion and possible action to transfer Employee ID #12854 from Department #1100 to Slot #2340 in Department #6170; and any other matters incident thereto.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
Vote: 5 - 0 Motion Carried - Unanimously
5.
AI-17031
Discussion and possible action to enter into Amendment #3 with Ardurra for the Waterline Project for plans, specifications, estimates and construction administration services for a16” Transmission Main Extension (Transmission main extension of approximately 1.3 miles East of Mangana Hein Road to Ranch to Market Road 6073A), 8” Distribution System (Distribution system extension for approximately 2.1 miles East of Sciaraffa Pkwy to provide first time water service to the remainder of the La Presa community), and Platting Services (Assist County in platting up to 189 parcels within La Presa Community to allow residence to connect to new water services) in an amount not to exceed Eight Hundred Seventy-Eight Thousand Five Hundred Sixty-Six Dollars ($878,566.00) and any matters incident thereto. [ARPA Funding]
Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo to approve
Vote: 5 - 0 Motion Carried - Unanimously
Honorable John C. Galo, Webb County Commissioner Pct. 3
6.
AI-17022
Discussion ans possible action authorizing the amendment to county procurement policy regarding initial bid bond requirements for potential county vendors; and any other matters incident thereto.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
Vote: 5 - 0 Motion Carried - Unanimously
County Judge, Tano E. Tijerina advised the court no action would be taken.
Community Action Agency
8.
AI-17019
Discussion and possible action to enter into a construction contract with Midas Contractors, LLC in the amount of TWO MILLION THREE HUNDRED FORTY-FIVE THOUSAND DOLLARS ($2,345.000) for a renovation project to the building located at 111 Camino Nuevo Road (off Highway 359) which will house the CAA’s Meals on Wheels and Social Services Programs (ARPA Project No. 8), with a substantial completion date of Two Hundred Ten Days (210) from the Issuance of the “Notice to Proceed”, and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account # 2703-5205-001-474501 (American Rescue Plan Act of 2021-American Rescue Plan-Administration-Construction in Progress]
Issue: There is a necessity to relocate the CAA’s Meals on Wheels and Social Services Programs from their current locations. The Commissioners Court authorized the Purchasing Agent to send out Competitive Sealed Proposals (ITB) 2025-004 for such work.
Solution: At the Commissioners Court meeting of December 9, 2024, the court awarded CSP 2025-004 to Midas Contractors, LLC to do the renovation project.
Result: The Contractor will substantially complete the project within two hundred ten (210) calendar days from the issuance of the “Notice to Proceed” by Webb County.
Issue: There is a necessity to relocate the CAA’s Meals on Wheels and Social Services Programs from their current locations. The Commissioners Court authorized the Purchasing Agent to send out Competitive Sealed Proposals (ITB) 2025-004 for such work.
Solution: At the Commissioners Court meeting of December 9, 2024, the court awarded CSP 2025-004 to Midas Contractors, LLC to do the renovation project.
Result: The Contractor will substantially complete the project within two hundred ten (210) calendar days from the issuance of the “Notice to Proceed” by Webb County.
Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
Planning & Physical Development
9.
AI-17027
Discussion and possible action to authorize the close-out and release of retainage (PO #2024-7710) in the amount of $9,250.00 to RGM Land Management, LLC (Invoice No. 0792), for the installation of 4 septic tanks (Batch #3); and authorize the County Judge to execute all relevant documents; and any other matters hereto. [Account #2703-5205-001-474502-101 (Infrastructure in Progress Septic Systems Assistance Prog.)]
Issue: The contractor has finished the installation of the third batch of 4 septic tanks approved under ARPA Project #0006. The County Designated Representative has determined that the installations and systems are operational in compliance with State and Local requirements and has issued a license to operate.
Solution: Releasing pending retainage for the completed installation will close out this PO.
Result: Batch #3 of ARPA Project #0006 will be completed.
Issue: The contractor has finished the installation of the third batch of 4 septic tanks approved under ARPA Project #0006. The County Designated Representative has determined that the installations and systems are operational in compliance with State and Local requirements and has issued a license to operate.
Solution: Releasing pending retainage for the completed installation will close out this PO.
Result: Batch #3 of ARPA Project #0006 will be completed.
Motion by Commissioner, Pct. 4 Ricardo A. Jaime, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
Purchasing
10.
AI-17021
Discussion and possible action to accept and award Request for Qualifications (RFQ) 2025-006 "Consulting Services for Development of a Public Private Partnership Agreement" to sole proposer, Taft Infrastructure Advisors, to assist in the development of a Public-Private Partnership (P3) agreement for the proposed construction of a hotel to be located in the general area of the 1848 Event Center pursuant to the State of Texas Government Code; Professional Services Procurement Act and any other matters incident thereto. [Account #1001-1130-001-432001 (General Fund-General Operating Exp-Administration-Professional Services)]
Issue: Webb County Commissioners Court authorized the Purchasing Agent to advertise a RFQ to seek out interested firms / individuals to submit Statement of Qualifications for the development of a Public Private Partnership agreement for the construction of a hotel at the 1848 Center with the goal to boost the local economy, increase tourism in Webb County and create new jobs.
Solution: Consideration to approve the selection of sole proposer Taft Infrastructure Advisors. If selected, the consultant will work closely with the County’s project management team, County’s General Counsel, and other stakeholders to structure the P3 agreement. The scope of services will include but not limited to project feasibility analysis, legal and regulatory guidance, financial structuring and analysis, and facilitating meetings with key stakeholders, including County officials, potential private partners, and community representatives.
Result: If approved, General Counsel will prepare a professional services agreement and return to the Webb County Commissioners Court for final approval of terms, conditions and related fees.
Issue: Webb County Commissioners Court authorized the Purchasing Agent to advertise a RFQ to seek out interested firms / individuals to submit Statement of Qualifications for the development of a Public Private Partnership agreement for the construction of a hotel at the 1848 Center with the goal to boost the local economy, increase tourism in Webb County and create new jobs.
Solution: Consideration to approve the selection of sole proposer Taft Infrastructure Advisors. If selected, the consultant will work closely with the County’s project management team, County’s General Counsel, and other stakeholders to structure the P3 agreement. The scope of services will include but not limited to project feasibility analysis, legal and regulatory guidance, financial structuring and analysis, and facilitating meetings with key stakeholders, including County officials, potential private partners, and community representatives.
Result: If approved, General Counsel will prepare a professional services agreement and return to the Webb County Commissioners Court for final approval of terms, conditions and related fees.
Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
11.
AI-17028
Discussion and possible action to accept the rankings and award Competitive Sealed Proposal (CSP) 2024-009 “Webb County Justice Center - Building Envelope and Site Rehabilitation Project” to Offeror with the best value proposal for the recommended Base Bid amount + Alternates no. 2, 3, & 4 pursuant to the Texas Government Code; §2269.151 Contracts for Facilities: Competitive Sealed Proposals and to further authorize General Counsel to prepare the construction contract between Webb County and selected Offeror for the awarded sums and any other matters incident thereto. [Account #1001-1130-001-470000 (General Fund-General Operating Exp-Administration-Capital Outlay)]
Issue: The Webb County Commissioners Court authorized the Purchasing Agent to solicit formal competitive sealed proposals for the improvements to the Dean Senator Judith Zaffirini Justice Center Building to include roof replacement and site improvements to eliminate water intrusion from the roof and drainage enhancements around building areas identified by the Project Architect and as stipulated in the plans and specifications advertised. Four (4) Competitive Sealed Proposals were submitted for this project by the advertised deadline.
Solution: Consideration to approve the best value proposal as presented by the Project Architect and Purchasing Agent in accordance with the Texas Government Code Chapter 2269, CSP delivery procedures for construction projects and selection of Offeror.
Result: If approved, General Counsel will prepare a construction contract for final approval by Commissioners Court at the next regular scheduled meeting with selected Offeror for awarded sums.
Issue: The Webb County Commissioners Court authorized the Purchasing Agent to solicit formal competitive sealed proposals for the improvements to the Dean Senator Judith Zaffirini Justice Center Building to include roof replacement and site improvements to eliminate water intrusion from the roof and drainage enhancements around building areas identified by the Project Architect and as stipulated in the plans and specifications advertised. Four (4) Competitive Sealed Proposals were submitted for this project by the advertised deadline.
Solution: Consideration to approve the best value proposal as presented by the Project Architect and Purchasing Agent in accordance with the Texas Government Code Chapter 2269, CSP delivery procedures for construction projects and selection of Offeror.
Result: If approved, General Counsel will prepare a construction contract for final approval by Commissioners Court at the next regular scheduled meeting with selected Offeror for awarded sums.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve and accept Base Bid B, Stoddard, as well as keep into consideration Base Bid C, Rio Roofing
Vote: 5 - 0 Motion Carried - Unanimously
Attachments:
Risk Management
12.
AI-17033
Discussion and possible action for Webb County to continue the contract with Tristar Risk Management, (Worker’s Compensation/Liability Third Party Administrator-TPA) on a monthly basis on the terms and conditions of the recently expired contract. An RFP (Request for Proposals) process will be requested and would be conducted by our Risk Management consultant, RWL Group that will include TPA (third party administration) services.
Issue: Tristar contract has expired and requires continuance of agreement.
Solution: Continue on a monthly basis with Tristar on the terms and conditions of the expired contract.
Result: Continuation with agreement will ensure uninterrupted coverage.
Issue: Tristar contract has expired and requires continuance of agreement.
Solution: Continue on a monthly basis with Tristar on the terms and conditions of the expired contract.
Result: Continuation with agreement will ensure uninterrupted coverage.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 4 Ricardo A. Jaime to approve
Vote: 5 - 0 Motion Carried - Unanimously
Commissioners Court Administrator
7.
AI-17024
Status report by JHS Architects (Fairgrounds Architects) and Leyendecker Construction (Construction Manager at Risk) on the Webb County Fairgrounds Project Phase II; with presentation on CMAR Preliminary Construction Cost estimate, with discussion and possible action; and other matters incident thereto.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
Vote: 5 - 0 Motion Carried - Unanimously
County Judge, Tano E. Tijerina and Commissioner, Pct. 2 Rosaura “Wawi” Tijerina retracted their motion.
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve construction of buildings, pending paving suggestions to be submitted by the next Commissioners meeting
Vote: 5 - 0 Motion Carried - Unanimously
13.
Adjourn
Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to adjourn
Vote: 5 - 0 Motion Carried - Unanimously