Discuss, consider, and take appropriate action on awarding Overhead Door Preventative Maintenance and Emergency Services for a term of one (1) year to The Door Company, per the only responsive quote received, in the amount of $56,785.00, pursuant to Texas Local Gov't Code, Section 262.0225(d) & Section 262.0245 and authorizing execution of the agreement.

An Overhead Door Preventative Maintenance and Emergency Services solicitation was formally released under IFB #T1993 and no responsive bids were received. Texas Local Government Code Sections 262.0225(d) and 262.045 allow the Purchasing Agent to recommend procedures for obtaining necessary items where no competitive bids are received. A recommendation was made to the Facilities Department to solicit and obtain three (3) written quotes for this service, as originally bid out. Only one (1) responded to the request. This response was evaluated by the Facilities Department in the same manner as if it had been received during the initial bid process. Based upon the evaluation, the department is recommending award to The Door Company. Per policy this award is recommended for a term of one (1) year after which a new solicitation will be issued. The Department point of contact is Shantil Moore, Facilities. Funding Source: 00100.000509.004500 is for the PM service contract, 00100.00509.004510 is for any repairs.