Discuss, consider, and take appropriate action on a line item transfer for the Magistrate's Office.

November 2, 2022, is the last day of employment for PCN 0185.  We are requesting succession planning to cover two weeks of shadowing and 3 weeks of vacation payout.  This request is within policy as approved by the Commissioners Court.  Policy is below.

13. Funding may be requested via the budget process for known “Succession Planning”. In the event an existing FTE submits a letter of intent to separate employment with Williamson County and funding is necessary to bring in a replacement prior to the departure of the existing FTE, funding may be available. Succession planning/funding applies as follows:

• Applies to any position directly supervised by an elected official, appointed official, senior director or the commissioners court
• Official letter of intent to depart/resign/retire must be received from/by the above
• Maximum funding of 2 weeks (80 hours, five 8-hour days per week) for shadowing/training prior to current FTE departure
• Maximum funding of 4 additional weeks (160 hours, five 8-hour days per week) to allow for accrual payouts (only if funding is not already available in the salary line due to attrition). Vacancy dollars will be applied first
• Maximum total funding of 6 weeks’ pay (240 hours, five 8-hour days per week)
• Funding will be based on the current rate of pay for the current FTE and will include fringe/benefits as applicable
• Once a new hire is in place, he/she will move into the existing FTE slot while the current FTE will move into the succession slot
• Succession funding/dollars may not be transferred for any other purpose
• Internal candidates/promotions are not eligible for succession planning funding