Discuss, consider and take appropriate action on adding a MX-C507F unit at the Jail to the Phase I Lease Schedule of Managed Print and Copier Services and Multifunction Devices (Copy/Print/Scan) through Sharp Electronics Corporation utilizing DIR Contract # DIR-CPO-4433.

An existing multifunction device at the Jail has unexpectedly stopped working and is beyond repair.  The Corrections Department seeks a replacement unit to be added to the Phase I Lease Schedule of Managed Print and Copier Services and Multifunction Devices (Copy/Print/Scan) through Sharp Electronics Corporation approved by the Commissioner's Court on 11/8/22.  Requested device is an MX-C507F for $105.92 per month for 60 months to begin 1-1-23.

The solicitation award, the vendor response and DIR Contract # DIR-CPO-4433 outline the lease and service terms. The length of the device lease shall be sixty-months (60) with two, optional twelve-month (12) renewals. Unlimited black and white and color outputs, consumables and maintenance are included.  Expenditures for device leasing spans various departments. Cost center is 01.0100.0570.004621.  The department point of contact is Abigail Dass.