24.
Commissioners Court - Regular Session
- Meeting Date:
- 10/24/2023
- Title:
- Approval of Updates to the Purchasing Policy and Purchasing Manual for Purchasing Department
- Submitted For:
- Joy Simonton
- Submitted By:
- Joy Simonton, Purchasing
- Department:
- Purchasing
- Agenda Category:
- Regular Agenda Items
Information
Agenda Item
Discuss, consider and take appropriate action on approving revisions to the Purchasing Policy and Purchasing Manual to include updating the Oracle Purchasing Permission Process, adjusting the three-quote requirement threshold from $5,000 to $20,000 and adding Form 1295 to the agenda documentation for Purchasing contracts.
Background
Oracle (ERP) Purchasing Requisition and Purchasing Order Permissions and Approval Policy
This policy has been developed to assure that Oracle purchasing permissions are documented and archived in one central database.
Purchasing Manual Section 4 Requisitions, and Section 5 Non-Negotiated Purchases
The Purchasing Department seeks greater efficiency in the requisition and purchasing process. An increase is recommended to the three-quote requirement threshold from $5,000 to $20,000. Adopting this increase will result in a configuration update in the Oracle requisition approval requirements to align with this new level. If approved, purchases of $20,000 and over will require the approval of the Purchasing Department, Budget Office, Chief of Staff and County Judge.
Form 1295
Form 1295 is currently archived in the Purchasing Department for all Purchasing contracts requiring Commissioner’s Court approval. If approved, the form will also be included in the contract agenda documentation to make finding the form easier.
Department point of contact is Joy Simonton.
This policy has been developed to assure that Oracle purchasing permissions are documented and archived in one central database.
Purchasing Manual Section 4 Requisitions, and Section 5 Non-Negotiated Purchases
The Purchasing Department seeks greater efficiency in the requisition and purchasing process. An increase is recommended to the three-quote requirement threshold from $5,000 to $20,000. Adopting this increase will result in a configuration update in the Oracle requisition approval requirements to align with this new level. If approved, purchases of $20,000 and over will require the approval of the Purchasing Department, Budget Office, Chief of Staff and County Judge.
Form 1295
Form 1295 is currently archived in the Purchasing Department for all Purchasing contracts requiring Commissioner’s Court approval. If approved, the form will also be included in the contract agenda documentation to make finding the form easier.
Department point of contact is Joy Simonton.
Fiscal Impact
| From/To | Acct No. | Description | Amount |
|---|
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| County Judge Exec Asst. | Becky Pruitt | 10/19/2023 09:52 AM |
- Form Started By:
- Joy Simonton
- Started On:
- 10/18/2023 03:30 PM
- Final Approval Date:
- 10/19/2023