7.
Commissioners Court - Regular Session
- Meeting Date:
- 04/30/2024
- Title:
- Line Item Transfer
- Submitted For:
- Ashlie Holladay
- Submitted By:
- Ashlie Holladay, Budget Office
- Department:
- Budget Office
- Agenda Category:
- Consent
Information
Agenda Item
Discuss, consider and take appropriate action on a line item transfer for Non-Departmental.
Background
For Line Item 0100-0492-004100:
This line item is for the poll worker payroll expenses that are charged to general fund. Election expenses are usually funded by general fund (0100-0492-004100-Professional Services) or the election fund (375-375-004100 - Professional Services) depending on the percentage charged to the county or to the participating entities. The percentage is based on what is on the ballot for the election. Primary elections are every two years. The county is responsible for all primary early voting costs which are charged to the general fund. Due to the prior Elections Administrator and Deputy Elections Administrator leaving before completion of the FY2024 budget, it appears that the entire costs of the early voting primary payroll were not considered when the budget for fund 0100-0492-004100 was completed. CARE HAVA funds were used to help cover payroll costs in the previous primary elections. The increase we are asking for is required for the Elections Department to pay the primary election payroll costs owed to Openwork, the personnel agency that processes poll worker payroll for the Elections Department. The May 4th election this year will be all election fund, however the primary runoff on May 28th will use the general fund. The current Elections Administrator has put procedures in place changing poll worker schedules to split shifts. This will eliminate poll workers having to work over forty hours requiring overtime pay, which will reduce future costs.
For Line Item 0100-0492-004506:
This line item is for yearly licenses, warranties and fees for the elections equipment hardware and software supplied by Election Systems & Software, Tenex, Drake Communications and VOTEC. Purchase of additional equipment was charged to this fund earlier this year. A transfer of $119,000.00 from lien item 5741 to 4506 has been requested to help cover the fund shortage, but additional funds are still required to cover all yearly license costs and the unexpected need of battery replacements for all election voting equipment. Another unexpected cost will be the replacement of obsolete hard cases for the ExpressVote equipment with soft cases.
Please see attachment for breakdown of funding requested.
This line item is for the poll worker payroll expenses that are charged to general fund. Election expenses are usually funded by general fund (0100-0492-004100-Professional Services) or the election fund (375-375-004100 - Professional Services) depending on the percentage charged to the county or to the participating entities. The percentage is based on what is on the ballot for the election. Primary elections are every two years. The county is responsible for all primary early voting costs which are charged to the general fund. Due to the prior Elections Administrator and Deputy Elections Administrator leaving before completion of the FY2024 budget, it appears that the entire costs of the early voting primary payroll were not considered when the budget for fund 0100-0492-004100 was completed. CARE HAVA funds were used to help cover payroll costs in the previous primary elections. The increase we are asking for is required for the Elections Department to pay the primary election payroll costs owed to Openwork, the personnel agency that processes poll worker payroll for the Elections Department. The May 4th election this year will be all election fund, however the primary runoff on May 28th will use the general fund. The current Elections Administrator has put procedures in place changing poll worker schedules to split shifts. This will eliminate poll workers having to work over forty hours requiring overtime pay, which will reduce future costs.
For Line Item 0100-0492-004506:
This line item is for yearly licenses, warranties and fees for the elections equipment hardware and software supplied by Election Systems & Software, Tenex, Drake Communications and VOTEC. Purchase of additional equipment was charged to this fund earlier this year. A transfer of $119,000.00 from lien item 5741 to 4506 has been requested to help cover the fund shortage, but additional funds are still required to cover all yearly license costs and the unexpected need of battery replacements for all election voting equipment. Another unexpected cost will be the replacement of obsolete hard cases for the ExpressVote equipment with soft cases.
Please see attachment for breakdown of funding requested.
Fiscal Impact
| From/To | Acct No. | Description | Amount |
|---|---|---|---|
|
From/To:
FROM
|
Acct No.:
0100-0492-004998
|
Description:
Non-Departmental/Contingencies
|
Amount:
$320,499.41
|
|
From/To:
TO
|
Acct No.:
0100-0492-004100
|
Description:
Elections/Professional Service
|
Amount:
$246,197.83
|
|
From/To:
TO
|
Acct No.:
0100-0492-004506
|
Description:
Elections/Computer Prgrm/Maint
|
Amount:
$74,301.58
|
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| County Judge Exec Asst. | Becky Pruitt | 04/25/2024 11:38 AM |
- Form Started By:
- Ashlie Holladay
- Started On:
- 04/25/2024 08:38 AM
- Final Approval Date:
- 04/25/2024