Discuss, consider, and take appropriate action on approval of standard Business Associate Agreement (BAA) with Data Armor, LLC for document shredding service to protect HIPPA-related information during handling of such documents to support operations of the Williamson County EMS

Williamson County EMS is a covered entity under HIPAA and must dispose of paper records with Protected Health Information (PHI) in a method so that the PHI is rendered essentially unreadable, indecipherable, and otherwise cannot be reconstructed. EMS requires services from a qualified company to provide on-site destruction of paper PHI for compliance with HIPAA privacy and security regulations. This was not a service which was requested in the current budget as at the present time EMS shreds documents internally, however the volume has increased beyond a manageable capacity. EMS changed contracted medical waste disposal companies at a cost savings to expenditure account 01.0100.0540.004100 Professional Services, which now allows for this shredding service to be out-sourced and funded from this account. Data Armor provided a monthly estimate for this service and quote is attached that identifies a $40 per month charge for the first 66 gallon cart, with an additional $20 per month for an additional 66 gallon cart, if necessary.