Discuss, consider and take appropriate action on authorizing the purchase of EHR Software in the amount of $16,380.00 (First Year) and $10,080.00 (Ongoing Annual Licensing Fee) to support the operations of the MOT Department and authorizing execution of the software and license service agreement between Williamson County and Adaptamed, LLC.

MOT currently uses an EHR that was developed and is managed by Harris Logic.  Harris Logic has made significant modifications/revisions to the database structure over time, and the current version that MOT uses is no longer supported by Harris Logic. There are multiple limitations to the current system. In addition, because this product is no longer supported by Harris Logic, MOT is at risk at unknown future time of not having a viable EHR. They would like to transition to a current, supported, cloud-based EHR, and have performed high-level review of many different EHR systems and more thorough evaluations of several systems that appear to more closely meet MOT needs.  As a result of this review, they have identified a company - "EHR Your Way" – who have an EHR product and structure that is cost effective, is HIPPA compliant, and appears to meet MOT's needs for flexibility in use and reporting. The Department obtained three (3) quotes. Department point of contact is Jessica Toothman. Funding source MOT General Fund $13,020.00 01.0100.0341.004505. Grant Funding $3,360.00 Grant #406P.