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17.
Commissioners Court - Regular Session
Meeting Date:
06/13/2023
Title:
Approval of Purchase of DebtBook Software from Fifth Asset, Inc. dba DebtBook for Auditor's Office
Submitted For:
Joy Simonton
Submitted By:
Mary Watson, Purchasing
Department:
Purchasing
Agenda Category:
Consent

Information

Agenda Item

Discuss, consider, and take appropriate action on approving software purchase and agreement #2023222 between Williamson County and Fifth Asset, Inc. dba Debtbook in the amount of $4,500.00 and authorizing the execution of the agreement.

Background

This purchase and agreement #2023222 represents the subscription for access to the DebtBook platform to cover onboarding, unlimited users, external sharing, support, training and full-service implementation process for the system.   The subscription supports the Williamson County Audit Office and the ongoing use of DebtBook to manage all leases and software agreements and is typically paid at the beginning of each fiscal year.  The original purchase of DebtBook was approved in Commissioner's Court on 8/23/2022. The current subscription expires on 8/31/2023 for GASB 87 Leases.  Since it expires a month prior to yearend, the County is paying $2,500 for the additional month through 9/30/23, as well as a $2,000 implementation fee for DebtBook to help Williamson County implement another new GASB requirement beginning FY24, GASB 96 Software Agreements.  Legal, Contract Audit and IT have reviewed this renewal. Funding source is 01.0100.0495.004208 as per FY23 budget. The department point of contact is Nancy Schiller.
 

Fiscal Impact

Attachments

Form Review

Inbox Reviewed By Date
County Judge Exec Asst. Becky Pruitt 06/08/2023 09:47 AM
Form Started By:
mary.watson
Started On:
05/25/2023 02:38 PM
Final Approval Date:
06/08/2023