22.
Commissioners Court - Regular Session
- Meeting Date:
- 08/15/2023
- Title:
- Ratification of Letter of Intent and Purchase Order #183948 for Four (4) Dodge Chargers from Cameron Country Dodge for Sheriff’s Office
- Submitted For:
- Joy Simonton
- Submitted By:
- Joy Simonton, Purchasing
- Department:
- Purchasing
- Agenda Category:
- Consent
Information
Agenda Item
Discuss, consider and take appropriate action on ratification and approval of the Letter of Intent and purchase of four (4) 2023 Dodge Chargers from Cameron Country Dodge for the Williamson County Sheriff's Office with Purchase Order #183948, in the amount of $197,000.00, per Tarrant County Cooperative Contract #2023-016.
Background
The purchase of eight (8) Dodge Chargers that was approved by the Commissioner’s Court on 6/27/23 will be four (4) short. The vendor, Donaldson CDJR, sold four (4) of the eight (8) prior to Williamson County being able to issue the Purchase Order.
The approval of these four (4) Dodge Chargers from Cameron County CDJR, makes up for that short order fulfillment.
To secure this law enforcement vehicle inventory a Letter of Intent and an emergency purchase was authorized on 7/20/23 to Cameron Country Dodge for the purchase of four (4) Dodge Chargers in the amount of $197,000.00.
Approval of this purchase will support the Williamson County Sheriff's Office and will replace the following vehicles:
Line Item #11 SB 1857
Line Item #12 SB 1866
Line Item #13 SB 1869
Line Item #14 SB 1976
These vehicles were originally designated on Purchase Order #181811 approved in Commissioner's Court on 9.20.2022 to Caldwell Country Chevrolet - Ford per IFB #22IFB130. Caldwell Country Chevrolet - Ford cannot fulfill that order due to lack of inventory. Line Items mentioned above on Purchase Order #181811 have been canceled with the vendor. Funding Source is 01.0100.0560.005700 as per FY23 budget. Fleet Services and the Budget Office have both reviewed this item.
The approval of these four (4) Dodge Chargers from Cameron County CDJR, makes up for that short order fulfillment.
To secure this law enforcement vehicle inventory a Letter of Intent and an emergency purchase was authorized on 7/20/23 to Cameron Country Dodge for the purchase of four (4) Dodge Chargers in the amount of $197,000.00.
Approval of this purchase will support the Williamson County Sheriff's Office and will replace the following vehicles:
Line Item #11 SB 1857
Line Item #12 SB 1866
Line Item #13 SB 1869
Line Item #14 SB 1976
These vehicles were originally designated on Purchase Order #181811 approved in Commissioner's Court on 9.20.2022 to Caldwell Country Chevrolet - Ford per IFB #22IFB130. Caldwell Country Chevrolet - Ford cannot fulfill that order due to lack of inventory. Line Items mentioned above on Purchase Order #181811 have been canceled with the vendor. Funding Source is 01.0100.0560.005700 as per FY23 budget. Fleet Services and the Budget Office have both reviewed this item.
Fiscal Impact
| From/To | Acct No. | Description | Amount |
|---|
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| County Judge Exec Asst. | Becky Pruitt | 08/09/2023 12:50 PM |
- Form Started By:
- Joy Simonton
- Started On:
- 08/09/2023 10:23 AM
- Final Approval Date:
- 08/09/2023