Discuss, consider and take appropriate action on approving the new Agreement for a sixty (60) month lease, with Pitney Bowes, for a DM125 Postage Machine for the Williamson County Precinct 2 Office, at $56.12/month.
 

This was requested by William H. Beechinor, Chief Deputy Constable at Precinct 2; this new machine will replace an old machine located at their office that the current Vendor, FP Mailing Solutions, will no longer service. This will be billed quarterly at $168.36. This is on the BuyBoard COOP 496-15. Legal and Audit have provided their approval for this Agreement. 

Research was conducted on if continuing with the current Vendor, FP Mailing Solutions, would be beneficial. We currently pay $138.00/month, and they offered a reduced price of $125.00/month, but that was still higher than what was quoted to us by Pitney Bowes. With Precinct 2’s approximated volume of mail, and the average $67.00/month spend on postage, Pitney Bowes recommended the DM125 postage machine. This was quoted to us at $56.12/month, considerably lower than FP Mailing Solutions quote, offering the County monthly savings. Since postage machines can only be leased (not sold to User Departments), the sound business decision to go with Pitney Bowes was made.