Discuss, consider and take appropriate action on approving the Price Quotation #000932 between Data Projections and Williamson County for Audio Visual Equipment in the amount of $1,142,076.53, pursuant to TIPS Contract #171001 and authorizing the purchase.

This agreement is the largest part of the Courtroom AV upgrade project. A total of 10 courtrooms will be outfitted with all new audio/visual equipment that will bring many enhancements and ease of use. This effort was spearheaded by Judge Lambeth and the designs have been reviewed and approved by all of the County Court at Law Judges and District Court Judges and would not have been possible without their direction, input and feedback. The agreement has been reviewed and approved by Legal, Audit and Purchasing staff.

This upgrade is expected to take several months to complete and will be coordinated with each court for installation and training. Other smaller items will be part of this project in addition to this agreement including electrical work, IT upgrades and jury room A/V.  This agreement and the additional work will come in under the budgeted amount set by the Commissioner’s Court.

Richard Semple is the point of contact for this transaction. This expenditure will be charged to P520  Courtroom AV - County Courts   $571,038.26 and P521 Courtroom AV - District Courts   $571,038.27 and funding was approved in the FY2019 Budget.