Discuss, consider and take appropriate action on approving an Interlocal Cooperation Contract between The Capital Area Council of Governments (CAPCOG) and Williamson County for permitting software.

This item is an agreement between The Capital Area Council of Governments (CAPCOG) and Williamson County. The South Central Planning and Development Commission (Licensor) (“SCPDC”) is a regional planning commission and Political Subdivision of the State of Louisiana, domiciled in Terrebonne Parish. The Department of Infrastructure is proposing to utilize My Permits Now, an online permitting software, to standardize the process flows, improve efficiency, communicate with the public, and create a standard set of metrics for reporting and management. The software will allow customers to check workflows, timelines and status of submitted permits, pay online, schedule inspections and receive letters of approval/disapproval, etc.  We expect to adopt this software to the following permitting processes: OSSF, Flood Plain, Plat Review, Driveway, and Utility. Quote for unlimited number of septic Permits: $400.00 Monthly. Additional Modules as listed on page 11 of the Agreement:   Matt Williamson is the Point of contact and FY2020 approved funding source is: 0200 0210 005741.

The SCPDC is a governmental entity, so they fall under the exception: The only exception to the policy that the other party sign first is because the other party of the agreement is another governmental entity. The reason for this is that the Texas Constitution and state statutes mandate that only county commissioners’ courts, acting as a body, may approve contracts. Counties are not like a city with a city manager that can bind their agency. In order for a county to execute a binding agreement, it has to be posted for 72 hours in compliance with the Open Meetings Act, there has to be a majority vote, and then the presiding officer signs, and the document is then recorded into the minutes.