Discuss, consider, and take appropriate action on awarding RFP #2590 Web Based Enrollment System for the Employee Benefits Enrollment System to BenefitFocus.com for $160,629.60 and authorizing the execution of the agreement.

Five (5) responses were received for RFP #2590.  AFter evaluations, BenefitFocus has been selected by the Benefit Committee to replace the current vendor which hosts the Web Based Benefit Enrollment Portal 24/7 access for employees and their families.  The recommended system will be contracted for three (3) years and allow employees to utilize a decision support tool when making benefit elections thus having the ability to make more informed decisions when selecting their benefits.  The new system provides real time reporting capabilities that are needed to support the Benefits Team. The proposed system also has the ability for educational videos to be incorporated in the system to help educate employees and eliminate the need for an external vendor for video content.  Please note that the vendor only agrees to a non-appropriation clause and not the county’s standard termination for convenience.  Although this is not uncommon for an IT-related contract, it does create additional risk that the county is committed until the end of a fiscal year before terminating the agreement. The non-appropriation clause is located in Section V(c) of the Client Services Agreement.  Pricing is provided on a per-employee rate.  The cost is $160,629.60 based on 2,036 employees at the time of contract.  Shelley Loughrey is the HR/Benefits point of contact.  Funds are budgeted in the FY 21 funding source is 01.0885.0886.004208.