Discuss, consider and take appropriate action on the process to begin a Request for Qualifications for Strategic Plan Consulting Services.

In response to the Commissioner’s Court request to provide framework as to how to solicit and contract for Strategic Plan Consulting Services, I offer the following overview and recommendations.

Planning services are considered a unique category and do not require a competitive bid, meaning price can but is not required to be an evaluation factor.  However, notice of the consulting opportunity must be given and fair and open competition is required (Tex. Gov’t Code Sec. 2254.022 (b) (3)) https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2254.htm.

In this setting, the Commissioners Court would be well served to know the market by issuing a solicitation and select a consultant based on the most qualified respondent.  A Request for Qualifications (RFQ) is the recommended solicitation method for the Strategic Plan Consulting contract being considered.

A detailed recommendation memo is herein attached as well as a slide presentation to help assure staff understands the directive.

Department contact:  Joy Simonton, Purchasing Agent.