Discuss, consider and take appropriate action on awarding RFP #22RFP62 Inmate Telephones, Video Visitation, and Digital Mail Service to the highest scoring proposer, NCIC Communications, Inc., and authorize execution of the agreement.

Purchasing solicited sealed proposals for Inmate Telephones, Video Visitation, and Digital Mail Service under solicitation #22RFP62,  1,454 vendors were notified of the solicitation and 34 vendors downloaded solicitation documents.  Five (5) submissions were received, two (2) were shortlisted.  The shortlisted vendors participated in an interview and system demonstration.  Scoring for both vendors was very close.  Per the department's request a Best and Final Offer (BAFO) was requested from both shortlisted vendors.  The committee suggests that NCIC Communications, Inc. be awarded the contract.  NCIC's best and final offer kept inmate costs for both phone calls and video visitation down while also providing a high minimum annual guarantee commission for the Sheriff's Office.  The evaluation score sheet, recommendation letter, and agreement are attached.  IT, legal, and contract audit have reviewed this purchase.  There is no cost to the county for these services as this is a revenue contract for the County.  Department contact is Kurt Showalter and Chief Kathleen Pokluda.