Discuss, consider, and take appropriate action on approving the software purchase and agreement #2023222 between Williamson County and Fifth Asset, Inc. dba Debtbook in the amount of $72,000.00 pursuant to Omnia National contract #14-03, and authorizing the execution of the agreement.  Approval of this agreement will rescind and replace the previous agreement approved in Commissioner's Court on 6/13/2023, item #17.

This purchase represents the subscription for access to the DebtBook platform to cover onboarding, unlimited users, external sharing, support, training and full-service implementation process for the system.   The subscription supports the Williamson County Auditor's Office and the ongoing use of DebtBook to manage all leases and software agreements and is typically paid at the beginning of each fiscal year.  The original purchase of DebtBook was approved in Commissioner's Court on 8/23/2022. The current subscription expires on 8/31/2023 for GASB 87 Leases.  Since it expires a month prior to yearend, the County is paying $2,500 for the additional month through 9/30/23, as well as a $2,000 implementation fee for DebtBook to help Williamson County implement another new GASB requirement beginning FY24, GASB 96 Software Agreements. The initial purchase of $4,500.00 was approved in Court on 6/13/2023, item #17.  Staff seeks to rescind that approval due to finding this purchase on an Omnia contract that allows for a multi-year contract. This contract shows the cost per year through 7/31/2026. Legal, Contract Audit and IT have reviewed this renewal. Funding source is 01.0100.0495.004208 as per FY23 budget. The department points of contact are Cortney Husband and Nancy Schiller.