39.
Commissioners Court - Regular Session
- Meeting Date:
- 11/07/2023
- Title:
- Approval of Amendment for Preservation of Records from U.S. Imaging, Inc. for the County Clerk's Office
- Submitted For:
- Joy Simonton
- Submitted By:
- Mary Watson, Purchasing
- Department:
- Purchasing
- Agenda Category:
- Regular Agenda Items
Information
Agenda Item
Discuss, consider and take appropriate action on approving the Amendment #202453 for Scanning and Imaging Services from US Imaging, Inc. pursuant to Harris County Interlocal Agreement (ILA) in the not-to-exceed amount of $675,000.00 and authorizing the execution of the Amendment.
Background
Approval of this Amendment will support the operations of the Williamson County Clerk's Office as this purchase is for the scanning of Deed of Trusts, Probate Minutes and various record books on-site for Williamson County. The proposal is attached that outlines the scope of work required. It was verified that Harris County does have an active contract with US Imaging Inc. for this service. The Interlocal Agreement (ILA) is attached herein approved on 4.11.2023. Also attached is the Services Contract approved in Court on 4.11.2023, Item #9. This Amendment has a not-to-exceed amount up to $675,000.00 which includes the current amount of $369,780.53 and the prior approved amount of $245,440.94. Budget, Contract Audit and General Counsel have reviewed and approved this purchase. Funding source is 01.0385.0385.004550 for $400,000.00 as per FY24 budget. Department point of contact is Nancy Rister.
Fiscal Impact
| From/To | Acct No. | Description | Amount |
|---|
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| County Judge Exec Asst. | Becky Pruitt | 11/02/2023 10:53 AM |
- Form Started By:
- mary.watson
- Started On:
- 10/30/2023 02:50 PM
- Final Approval Date:
- 11/02/2023