Discuss, consider, and take appropriate action on approving purchase #202519 between Power DMS, Inc. and Williamson County for PowerPolicy Professional Subscription in the amount of $60,112.71, and authorizing execution of the purchase. This purchase is exempt from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(D)[captive replacement parts or components for equipment].

The approval of this agreement will benefit the Williamson County Information Systems Department with the ability to create, edit, organize and distribute content from a secure, cloud-based site.  This system is used as the county's policy document platform.  Although the department obtained three (3) quotes for this purchase, the Purchasing Agent is recommending an exemption as the county has been integrating policy documents and end user approvals for two years now.  Purchasing Department is recommending a solicitation or cooperative contract for future contracting on this system.  Key features included are automatic workflows, signature capture and tracking, side-by-side comparison for policy documents, Public Facing documents, PowerDMS University and analytics, for advanced reporting. The attached quote, which outlines the subscription, single sign on service, and site connection fee. Coverage period is from 10/30/2024-10/29/2025.  Funding source is 01.0100.0503.005741 as per FY25 budget. Origination # 677.  Department point of contact is Jeff Isbell.