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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
SEPTEMBER 6, 2016


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:41 A.M. on TUESDAY, SEPTEMBER 6, 2016, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Lisa Birkman
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
Absent:
  • Commissioner Precinct 4 Ron Morrison
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Sean L. Johnson, Executive Asst. to County Clerk
  • Carolyn Deibler, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the August 30, 2016 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Lead Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the payment of bills totaling $4,626,012.94 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
4.
Citizen comments.

Bill Kelberlau of Georgetown and Jim Dillon of Liberty Hill addressed the Court.

 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 18 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Technology Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for Technology Services:

From/To Acct No. Description Amount
From 0100-0503-004505 Software Maintenance $65,000.00
To 0100-0503-004211 Telephone $50,000.00
To 0100-0503-003115 Computer Supplies $5,000.00
To 0100-0503-003010 Computer Equipment < $5,000 $5,000.00
To 0100-0503-003012 Communications Equip < $5,000 $5,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
6.
Discuss, consider and take appropriate action on a line item transfer for Adult Probation.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for Adult Probation:

From/To Acct No. Description Amount
From 0100-0572-004901 CSR program $1,185.00
To 0100-0572-004541 Vehicle Repairs and Maintenance $1,185.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
7.
Discuss, consider, and take appropriate action on a line item transfer for the County Judge's office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for the County Judge's office:

From/To Acct No. Description Amount
From 0100-0400-004350 Printed Materials and Binding $1,000.00
To 0100-0400-004100 Professional Services $1,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
8.
Discuss, consider, and take appropriate action on a line item transfer for Animal Services (Regional Animal Shelter) department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for Animal Services (Regional Animal Shelter) Department; with a correction to delete the "From" account number 0545-0545-004510 Facility Maintenance in the amount of $1,200.00 and reduce the "To" account number 0545-0545-004100 Professional Services amount from $1,729.22 to $529.22.

From/To Acct No. Description Amount
From 0545-0545-001107 Temp Labor $6,000.00
To 0545-0545-004975 Animal Medical Care $6,000.00
From 0545-0545-004976 Animal Disposal $125.00
To 0545-0545-004211 Telephone $125.00
From 0545-05450004999 Misc $229.22
From 0545-0545-004976 Animal Disposal $300.00
To 0545-0545-004100 Professional Services $529.22

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
9.
Discuss, consider and take appropriate action on a line item transfer for Technology Services. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for Technology Services:

From/To Acct No. Description Amount
From 0100-0503-001100 F/T Salaries $1,020.26
To 0100-0503-001110 Overtime $1,020.26

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
10.
Discuss, consider, and take appropriate action on a line item transfer for Emergency Management.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for Emergency Management:

From/To Acct No. Description Amount
From: 0100-0541-3900 Membership Dues $1,500.00
To: 0100-0541-3001 Small Equipment and Tools $1,500.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
11.
Discuss, consider, and take appropriate action on line item transfer for Constable Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for Constable Precinct #4:

From/To Acct No. Description Amount
From 0100-0554-003010 Comp Equip $1,000.00
To 0100-0554-004415 Insurance Deduct $1,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
12.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100-0570-003003 Radio Equipment <$5,000 $3,300.00
From 0100-0570-004413 Personal Liability Insurance $944.00
From 0100-0570-005730 Radio Equipment >$5,000 $8,010.08
From 0100-0570-005000 Capital Outlay >$,5000 $20,000.00
To 0100-0570-004541 Vehicle Repairs $2,000.00
To 0100-0570-003316 Medical/Hospitalization $30,254.08

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
13.
Discuss, consider and take appropriate action on a line item transfer for Facilities.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for Facilities:

From/To Acct No. Description Amount
From 0100-0509-003105 Paper Supplies $11,000.00
From 0100-0509-003318 Janitorial Supplies $31,000.00
To 0100-0509-005003 Equipment > $5000 $42,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
14.
Discuss and take action to acknowledge correction of dates for Agenda Item #38 on the July 12, 2016 Commissioners Court agenda, removing dates 8/5/16-8/12/16 and replacing them with 8/12/16-8/25/16.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve acknowledging correction of dates for Agenda Item #38 on the July 12, 2016 Commissioners' Court Agenda to remove dates 8/5/16-8/12/16 and replace with 8/12/16-8/25/16.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
15.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (2) Calculators, (1) Stapler, (1) Check Stacker, (1) Pencil Sharpener, (2) Desktop Computers, (1) Laptop, (1) Docking Station, (1) Keyboard, (1) Scanner, (3) Printers, (2) Computer Stands, (2) Boxes of Misc. Office Supplies, (1) Under desk Shelf, (10) Dell Monitors, (5) Washing Machines, (see attached list) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve authorizing the disposal of various county assets through auction, including (2) Calculators, (1) Stapler, (1) Check Stacker, (1) Pencil Sharpener, (2) Desktop Computers, (1) Laptop, (1) Docking Station, (1) Keyboard, (1) Scanner, (3) Printers, (2) Computer Stands, (2) Boxes of Miscellaneous Office Supplies, (1) Under Desk Shelf, (10) Dell Monitors, and (5) Washing Machines (see attached list); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
16.
Discuss,consider and take appropriate action on authorizing the disposal of various county assets though inter-departmental transfer including, (4) Folding Tables, (2) Desks, (2) Book Shelves, (1) 4 drawer file Cabinet, (2) Rolling TV carts,(see attached list) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve authorizing the disposal of various county assets though inter-departmental transfer, including (4) Folding Tables, (2) Desks, (2) Book Shelves, (1) 4 drawer file Cabinet, and (2) Rolling TV carts (see attached list); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
17.
Discuss, consider, and take appropriate action on approval of the final plat for the Missian Oaks Phase 5 subdivision - Pct 3. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve final plat for the Missian Oaks Phase 5 subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Dan A. Gattis 

Motion: To change the word "Missian" to "Mission".

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
18.
Discuss, consider and take appropriate action on approving compensation changes, position title changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve compensation changes, position title changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
REGULAR AGENDA
 
19.
Discuss, consider and take appropriate action on acknowledging Williamson County EMS granted accreditation by the Commission on Accreditation of Ambulance Services. 
View Agenda Item
The following persons addressed the Court:
Director of Emergency Medical Services (EMS) Kenny Schnell
Texas Emergency Medical Services (EMS) Director Joe Schmider
Senior Director of Emergency Services John Sneed
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge that Williamson County Emergency Medical Services (EMS) was granted accreditation by the Commission on Accreditation of Ambulance Services.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
20.
Discuss, consider, and take appropriate action on proclaiming September 2016 as Childhood Cancer Awareness Month.
View Agenda Item
Dash Wallooppillai of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve proclaiming September 2016 as Childhood Cancer Awareness Month.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
21.
Discuss,consider and take appropriate action on proclaiming the week of September 5th through September 11th, 2016 as Suicide Prevention and Awareness Week in Williamson County. 
View Agenda Item
Mary Clark, Executive Assistant to Commissioner of Precinct #1, addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: County Judge Dan A. Gattis 

Motion: To approve proclaiming the week of September 5th through September 11, 2016 as Suicide Prevention and Awareness Week in Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
22.
Discuss, consider and take appropriate action on a resolution recognizing September 2016 as Preparedness Month in Williamson County. 
View Agenda Item
Senior Director of Emergency Services John Sneed addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a Resolution recognizing September 2016 as Preparedness Month in Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
23.
Discuss, consider and take appropriate action on Williamson County Family Mealtime Month for the month of September.
View Agenda Item
Williamson County Family & Consumer Science County Extension Agent Chelsea Stevens addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Proclamation designating the month of September as Family Mealtime 2016: Making It Healthy! in Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action on cancelling commissioners court on  September 27th, 2016.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To cancel Commissioners' Court on Tuesday, September 27, 2016.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
25.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item.
 
26.
Discuss, consider and take appropriate action regarding selection and funding of Roadway Corridor Projects.
View Agenda Item

This item was pulled from the Agenda.

Attachments:
 
27.
Discuss, consider and take appropriate action on Planning Agreement between TxDOT, CAMPO, and Williamson County.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Planning Agreement between Texas Department of Transportation (TxDOT), Capital Area Metropolitan Planning Organization (CAMPO), and Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
28.
Discuss, consider and take appropriate action on the transfer of 2013 Road Bond Funds per recommendation of Mike Weaver, Road Bond Manager in the amount of $1,500,000.00 from project SH 29 Bypass/Inner Loop (P243) to project SH 29 Bypass/Inner Loop Phase 1 (P453).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize transfer of 2013 Road Bond Funds per recommendation of Road Bond Manager Mike Weaver in the amount of $1,500,000.00 from project State Highway (SH) 29 Bypass/Inner Loop (P243) to project SH 29 Bypass/Inner Loop Phase 1 (P453).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
29.
Discuss, consider, and take appropriate action on the transfers of 2006 Road Bond funds per the recommendations of Mike Weaver, Road Bond Manager to transfer $420,370.37 from Ronald Reagan Blvd. Phase III (P211) to Non-Departmental (P156), transfer $225,440.08 from Safety & Mobility (P177) to Non-Departmental (P156), transfer $546.50 from Right Of Way (P180) to Non-Departmental (P156), transfer $4,902.75 from Chandler Road Expansion (P255) to Non-Departmental (P156), and transfer $1,000,000.00 from CR 110 Improvements (P253) to Non-Departmental (P156).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize transfer of 2006 Road Bond funds per the recommendations of Road Bond Manager Mike Weaver to transfer $420,370.37 from Ronald Reagan Boulevard Phase III (P211) to Non-Departmental (P156), transfer $225,440.08 from Safety & Mobility (P177) to Non-Departmental (P156), transfer $546.50 from Right-of-Way (P180) to Non-Departmental (P156), transfer $4,902.75 from Chandler Road Expansion (P255) to Non-Departmental (P156), and transfer $1,000,000.00 from County Road (CR) 110 Improvements (P253) to Non-Departmental (P156).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
30.
Discuss, consider, and take appropriate action regarding Change Order No. 3 in the amount of -$102,204.39 for Bill Pickett Trail (East Williamson County Event Center Access Road), a Road Bond Project in Commissioner Pct. 4.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Change Order No. 3 in the amount of -$102,204.38 for Bill Pickett Trail (East Williamson County Event Center Access Road), a Road Bond Project in Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action on an Order abandoning, releasing and vacating any interest that Williamson County may have in relation to the public utility easement situated on the northwest side of Lot 4A, Creek Side II, a subdivision in Williamson County, Texas according to the map or plat thereof recorded in Cabinet O, Slide 206, Plat Records of Williamson County, Texas.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Order abandoning, releasing, and vacating any interest that Williamson County may have in relation to the public utility easement situated on the northwest side of Lot 4A, Creek Side II, a subdivision in Williamson County, Texas according to the map or plat thereof recorded in Cabinet O, Slide 206, Plat Records of Williamson County, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on a letter agreement with Marion Shipman regarding the CR 258 Improvement project. (Parcel 24)
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Letter Agreement with Marion Shipman regarding the County Road (CR) 258 Improvement Project. (Parcel 24)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:22 A.M. ON TUESDAY, SEPTEMBER 6, 2016.
 
33.
10:00 a.m. Public Hearing on proposed 2016 tax rate for Williamson County.
View Agenda Item
The following persons addressed the Court:
Mark Bofferding of Leander
Rick Lutowski of Georgetown
Budget Officer Ashlie Koenig
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown

No action was taken on this item.
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:51 A.M. ON TUESDAY, SEPTEMBER 6, 2016.
 
34.
Discuss, consider and take appropriate action to approve the Tax Collection Agreement between Williamson County Municipal Utility District No. 30 and the County of Williamson, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the Tax Collection Agreement with Williamson County Municipal Utility District (MUD) No. 30.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:22 A.M. ON TUESDAY, SEPTEMBER 6, 2016.
 
35.
10:00 Conduct public hearing relating to a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II Position 0091 in the Justice of the Peace Pct. 3 Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
View Agenda Item

Senior Director of Human Resources Tara Raymore addressed the Court. No action was taken on this item.

Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:51 A.M. ON TUESDAY, SEPTEMBER 6, 2016.
 
36.
Discuss, consider and take appropriate action on a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II, position 0091 in the Justice of the Peace Pct. 3 Office from the budgeted annual salary amount of $29,998.55 to the increased salary amount of $31,750 for the remainder of the current fiscal year.
View Agenda Item
Senior Director of Human Resources Tara Raymore addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II, position 0091 in the Justice of the Peace Precinct #3 Office from the budgeted annual salary amount of $29,998.55 to the increased salary amount of $31,750.00 for the remainder of the current fiscal year.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:57 A.M. ON TUESDAY, SEPTEMBER 6, 2016.
 
37.
10:00 Conduct public hearing relating to a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II Position 0094 in the Justice of the Peace Pct. 3 Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
View Agenda Item

Senior Director of Human Resources Tara Raymore addressed the Court. No action was taken on this item.

Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 11:01 A.M. ON TUESDAY, SEPTEMBER 6, 2016.
 
38.
Discuss, consider and take appropriate action on a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II, position 0094 in the Justice of the Peace Pct. 3 Office from the budgeted annual salary amount of $30,299.17 to the increased salary amount of $31,750 for the remainder of the current fiscal year.
View Agenda Item

Senior Director of Human Resources Tara Raymore addressed the Court.

 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II, position 0094 in the Justice of the Peace Precinct #3 Office from the budgeted annual salary amount of $30,299.17 to the increased salary amount of $31,750.00 for the remainder of the current fiscal year.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
39.
Discuss, consider and take appropriate action approving the appointment of Dwayne Gossett, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with J. T. Vaughn Construction, LLC relating to the Williamson County North Campus Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Dwayne Gossett to sign non-contractual permit applications associated with the construction of the project.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the appointment of Dwayne Gossett, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with J. T. Vaughn Construction, LLC relating to the Williamson County North Campus Project for any increase or decrease in cost of $30,000.00 or less, in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Dwayne Gossett to sign non-contractual permit applications associated with the construction of the project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
40.
Discuss, consider and take appropriate action approving the appointment of Dale Butler, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with Chasco Constructors, LTD, L.L.P. relating to the Georgetown Annex Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Dale Butler to sign non-contractual permit applications associated with the construction of the project.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the appointment of Dale Butler, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with Chasco Constructors, LTD, L.L.P. relating to the Georgetown Annex Project for any increase or decrease in cost of $30,000.00 or less, in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Dale Butler to sign non-contractual permit applications associated with the construction of the project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
41.
Discuss, consider and take appropriate action approving the appointment of Gary Wilson, Director of Williamson County Facilities, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with American Constructors, Inc. relating to the Williamson County Sheriff’s Office Training Center Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Gary Wilson to sign non-contractual permit applications associated with the construction of the project.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the appointment of Gary Wilson, Director of Williamson County Facilities, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with American Constructors, Inc. relating to the Williamson County Sheriff’s Office Training Center Project for any increase or decrease in cost of $30,000.00 or less, in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Gary Wilson to sign non-contractual permit applications associated with the construction of the project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
42.
Discuss, consider and take appropriate action regarding installation agreement for card reader with Stanley Convergent Security Solutions, Inc. for the Williamson County Road and Bridge.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Customer Installation Agreement for card reader with Stanley Convergent Security Solutions, Inc. for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
43.
Consider approving the FY17 CSCD Co-Op Agreement.
View Agenda Item
Community Supervision and Corrections Department (CSCD) Director Steve Morrison
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Fiscal Year 2017 Community Supervision and Corrections Department Co-Op Agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
44.
Consider approving the FY17 CSCD CSR Memorandum of Understanding with no increase.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Fiscal Year Community Supervision and Corrections Department Community Service Restitution Memorandum of Understanding, with no increase.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
45.
Discuss, consider and take appropriate action regarding renewal of agreement between Texas Workforce Commission and Williamson County Constable, Pct. 3.  Action includes authorizing County Judge to sign all related documentation.
View Agenda Item
Constable Precinct #3 Kevin Stofle addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve renewal of agreement between Texas Workforce Commission and Williamson County Constable Precinct #3; and authorize the County Judge to sign all related documentation.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
46.
Discuss, consider, and take appropriate action on an Agreement to extend Williamson County Professional Services Agreement for Jail Medical Services at the Williamson County Jail.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Agreement to extend Williamson County Professional Services Agreement for Jail Medical Services at the Williamson County Jail.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
47.
Discuss, consider, and take appropriate action on an Agreement to extend Williamson County Professional Services Agreement for Jail Dental Services at the Williamson County Jail.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Agreement to extend Williamson County Professional Services Agreement for Jail Dental Services at the Williamson County Jail.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
48.
Discuss, consider, and take appropriate action on an Agreement to extend Williamson County Professional Services Agreement for Jail Psychiatric Services at the Williamson County Jail.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Agreement to extend Williamson County Professional Services Agreement for Jail Psychiatric Services at the Williamson County Jail.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
49.
Discuss and consider approving a contract with Family Eldercare.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Contract in the Public Interest Between Williamson county, Texas and Family Eldercare (FY2017).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
50.
Discuss, consider and take appropriate action on approving public services funding agreements as per the FY'17 adopted budget approved by Commissioner Court on August 30, 2016. 
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve public services funding agreements, as per the Fiscal Year 2017 adopted Budget approved by Commissioner Court on August 30, 2016.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
51.
Discuss, consider and take appropriate action on the FY16/17 Budget Order.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the Fiscal Year 2016/2017 Budget Order with the following three (3) changes:

a) to be consistent on page 7, number 9, "Williamson County Community Facility Fund" needs to be bold,
b) page 7, V. Purchasing - General Procedures, number 3, the spacing is bad, and
c) page 10, there is a period missing.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
52.
To discuss and approve the termination of Manatron, Inc. - A Thomson Reuters Business contract/Statement of Work with the 30 day notice per the Termination of Convenience clause in Addendum No.1 Section1 regarding the County Clerk recording software Aumentum/GRM Recorder.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the termination of Manatron, Inc. - A Thomson Reuters Business contract/Statement of Work with the 30 day notice per the Termination of Convenience clause in Addendum No. 1 Section 1 regarding the County Clerk recording software Aumentum/GRM Recorder.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
53.
Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL042C – Damaged Roads
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve acceptance of Federal Emergency Management Agency (FEMA) DR-4223 disaster recovery grant funding for Project Title - WIL042C – Damaged Roads.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
54.
Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL041C Damaged Roads.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve acceptance of Federal Emergency Management Agency (FEMA) DR-4223 disaster recovery grant funding, Project Title - WIL041C Damaged Roads.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
55.
Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL043B Emergency Protective Measures - Street Sweeping.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve acceptance of Federal Emergency Management Agency (FEMA) DR-4223 disaster recovery grant funding, Project Title - WIL043B Emergency Protective Measures – Street Sweeping.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
56.
Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL020C Damaged Roads.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve acceptance of Federal Emergency Management Agency (FEMA) DR-4223 disaster recovery grant funding, Project Title - WIL020C Damaged Roads.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
57.
Discuss, consider and approve Fiscal Year 2017 Motorola Maintenance Services Contracts S00001018218; S00001025308; S00001018224; S00001018227.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
58.
Discuss, consider and take appropriate action on authorizing the renewal of Metal Beam Guard Fence, Contract 1507-002, for the same pricing, terms and conditions as the existing Contract, but with the addition of an updated Work Plan (Attachment A) to include two additional road locations, as well as On-Call Services for five additional roads for the term of September 8, 2016 - September 7, 2017, with RHB Construction. This renewal price will approximately cost $200,000. This price is expected, but not guaranteed.
View Agenda Item
Director/Purchasing Agent Max Bricka and Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the renewal of Metal Beam Guard Fence, Contract 1507-002, for the same pricing, terms, and conditions as the existing Contract, but with the addition of an updated Work Plan (Attachment A) to include two additional road locations, as well as On-Call Services for five additional roads for the term of September 8, 2016 - September 7, 2017, with RHB Construction; with an expected but not guaranteed approximate cost of $200,000.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
59.
Discuss, consider and take appropriate action on authorizing the renewal of Asphalt Mixes, Bid Number 1509-010, for the same pricing, terms and conditions as the existing Contract for the term of November 3, 2016 - November 2, 2017, with Austin Materials.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize the renewal of Asphalt Mixes, Bid Number 1509-010 with Austin Materials for the same pricing, terms, and conditions as the existing Contract for the term of November 3, 2016 - November 2, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
60.
Discuss, consider and take appropriate action on approving fire alarm maintenance and inspection service contract per TXMAS Contract# TXMAS 5 03FAC010 between Williamson County Facilities and Simplex Grinnell.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve fire alarm maintenance and inspection service contract per Texas Multiple Award Schedule (TXMAS) Contract #TXMAS 5 03FAC010 with Simplex Grinnell.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
61.
Discuss, consider, and take appropriate action on exempting Election Systems and Software, LLC  from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designating Election Systems and Software, LLC. as the sole source provider of hardware, software, maintenance services and training for iVotronic voting equipment.
View Agenda Item
Elections Administrator Chris Davis and Director/Purchasing Agent Max Bricka addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To exempt Election Systems and Software, LLC from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designate Election Systems and Software, LLC. as the sole source provider of hardware, software, maintenance services, and training for iVotronic voting equipment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
62.
Discuss, consider, and take appropriate action on exempting VOTEC Corporation from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designating VOTEC Corporation. as the sole source provider of software and maintenance for VoteSafe Electronic Poll Books.
View Agenda Item
Elections Administrator Chris Davis and Director/Purchasing Agent Max Bricka addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To exempt VOTEC Corporation from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designate VOTEC Corporation as the sole source provider of software and maintenance for VoteSafe Electronic Poll Books.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
63.
Discuss, consider, and take appropriate action on approving contract for Zerto Replication Fine Tuning, Optimization, and Virtual Migration between Williamson County ITS and Freeit Data Solutions, Inc per DIR Contract# DIR-TSO-2716.
View Agenda Item
Director of Enterprise Applications Alison Gleason addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Department of Information Resources (DIR) Contract #DIR-TSO-2716 for Zerto Replication Fine Tuning, Optimization, and Virtual Migration between Williamson County ITS and Freeit Data Solutions, Inc.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
64.
Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for IFB# 1608-108, RM 620 Phase 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize Purchasing Agent to advertise and receive bids for Invitation for Bid (IFB) #1608-108, Ranch-to-Market (RM) 620 Phase 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
65.
Discuss, consider, and take appropriate action on awarding IFB# 1607-105, Hauling Construction Materials for Williamson County Road and Bridge to the only bidder meeting all specifications and requirements of the bid, Statewide Materials.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To award Invitation for Bid (IFB) #1607-105, Hauling Construction Materials for Williamson County Road and Bridge to the only bidder meeting all specifications and requirements of the bid - Statewide Materials.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
66.
Discuss, consider, and take appropriate action on approving purchase of Oracle software update and support services between Williamson County ITS and Mythics, Inc. per DIR Contract# DIR-TSO-2548 for a total purchase of $1,541,272.88, in five annual payments of $308,254.58 beginning in FY2017.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve purchase of Oracle software update and support services between Williamson County Information Technology Services (ITS) and Mythics, Inc. per Department of Information Resources (DIR) Contract #DIR-TSO-2548 for a total purchase of $1,541,272.88, in five annual payments of $308,254.58 beginning in Fiscal Year (FY) 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
Attachments:
 
67.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Sheriff's Forfeiture Fund - State and Local Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Sheriff's Forfeiture Fund - State and Local Funds:

From/To Acct No. Description Amount
0410-0000-352113 Seizures-State/Local $32,603.86

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
68.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Sheriff's Forfeiture Fund - State and Local Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Sheriff's Forfeiture Fund - State and Local Funds:

From/To Acct No. Description Amount
0410-0413-003530 Investigative Supplies/Service $32,603.86

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Ron Morrison (Absent)
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:28 A.M. ON TUESDAY, SEPTEMBER 6, 2016.
 
69.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a)  Business prospect(s) that may locate or expand within Williamson County.
b)  Discuss Pearson Road District.
c)  Discuss North Woods Road District.
d)  Project Fiji
e)  Leander Medical Center
f)  Project Monkey
View Agenda Item
No action was taken in Executive Session.
 
70.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a)    Discuss proposed acquisition of property for right-of-way for SH 195 
b)    Discuss proposed acquisition of property for proposed SH 29 project.
c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
e)    Discuss the acquisition of real property: SW Bypass
f)    Discuss the acquisition of real property: Neenah Blvd.
g)    Discuss the acquisition of real property: CR 111
h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
i)    Discuss the acquisition of real property: CR 258
j)    Discuss the acquisition of real property: Inner Loop.
k)    Discuss the acquisition of real property for County Facilities.
l)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
m)    Discuss the acquisition of Easement interests on CR 240. 
n)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
o)    Discuss the acquisition of real property: Arterial H
p)    Discuss the acquisition of easements on the Forest North project.
q)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
r)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
s)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
t)    Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a)    Discuss County owned real estate containing underground water rights and interests.
b)    Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
c)    Discuss possible sale of 183 A excess right of way
d)    Discuss proposed sale of real estate of Blue Springs Blvd
e)    Discuss abandonment of CR359. 
f)    Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.  

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
71.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
f) County Road 241 utility and Right-of-Way Issues and matters;
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Claims of Texas Association for Children and Families
m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
n) Legislative changes to firearms laws and possession of firearms on county property
o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Discuss damage claim from Southwest Milam Water Supply Corporation.
y) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
No action was taken in Executive Session.
 
72.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
73.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:17 P.M. ON TUESDAY, SEPTEMBER 6, 2016.
 
74.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
75.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
76.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
q) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
r) Notice of claim and demand of Morgan Lee Roach.
s) Berry Springs Park and Preserve pipeline
t) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Discuss, consider, and take appropriate action regarding damage claim from Southwest Milam Water Supply Corporation.
y) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
No action was taken on this item.
 
77.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
78.
Comments from Commissioners.
Commissioner Birkman thanked everyone that was a part of the Central Texas Gold Star Family Memorial Gala held in Georgetown at the new Sheraton on Sunday evening, September 4, 2016.
COMMISSIONERS’ COURT ADJOURNED AT 1:18 P.M. ON TUESDAY, SEPTEMBER 6, 2016.
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 13th day of September 2016.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy