Skip to main content

AgendaQuick™

Minutes for Commissioners Court - Regular Session

Back to View Meetings
 
 
MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
SEPTEMBER 20, 2016


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, SEPTEMBER 20, 2016, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Lisa Birkman
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Vacant
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Carolyn Deibler, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the Minutes of the September 13, 2016 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Lead Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the payment of bills totaling $2,863,306.84 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
4.
Citizen comments.

Bill Kelberlau of Georgetown addressed the Court.

 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 25 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for the 277th District Court.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the 277th District Court:

From/To Acct No. Description Amount
From 0100-0437-003010 Computer Equip <$5000 $393.24
From 0100-0437-004010 Visiting Judges $700.19
From 0100-0437-004350 Printed Materials & Binding $40.00
From 0100-0437-004999 Miscellaneous $300.00
To 0100-0437-004232 Training, Conf., Seminars $1,433.43

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
6.
Discuss, consider and take appropriate action on a line item transfer for County Court at Law #2.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for County Court at Law #2:

From/To Acct No. Description Amount
From 0100-0425-001107 All Cty Cts/Temp Labor $4,361.82
To 0100-0427-004010 CCL2/Visiting Judge $4,361.82

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
7.
Discuss, consider and take appropriate action on a line item transfer for All County Courts.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for All County Courts:

From/To Acct No. Description Amount
From 0100-0425-001107 All Cty Cts/Temp Labor $2,800.00
To 0100-0425-004100 All Cty Cts/Prof Svcs $2,800.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
8.
Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the County Attorney's Office:

From/To Acct No. Description Amount
From 0100-0475-004902 Co Atty Leg Supp $2,432.00
To 0100-0475-003006 Office Equipment <$5000 $1,097.00
To 0100-0475-003005 Office Furniture <$5000 $1,335.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
9.
Discuss, consider and take appropriate action on a line item transfer for Mobile Outreach Team.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Mobile Outreach Team:

From/To Acct No. Description Amount
From 0100-0341-003003 Radio Equipment < $5,000 $2,000.00
To 0100-0341-004908 Outreach Flex Funding $2,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
10.
Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Non Departmental:

From/To Acct No. Description Amount
From 0100-0409-004998 Contingencies $7,700.00
To 0100-0409-002070 Group Ins/Retirees $7,700.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
11.
Discuss, consider and take appropriate action on a line item transfer for Constable Pct. #1.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Constable Precinct #1:

From/To Acct No. Description Amount
From 0100-0551-003002 Vehicle Equipment $4,400.00
To 0100-0551-004541 Vehicle Maintenance & Repairs $4,400.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
12.
Discuss, consider and take appropriate action on a line item transfer for the Jail.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the Jail:

From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $50,000.00
To 0100-0570-003316 Jail/Medical $50,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
13.
Discuss, consider and take appropriate action acknowledging line item transfers of $500 or less completed by the County Auditor during Fiscal Year 2016.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve acknowledging line item transfers of $500 or less completed by the County Auditor during Fiscal Year 2016.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
14.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (1) 2010 Black/White Ford Crown Vic., (2) 2000 White 4700 Internationals,(1) 2002 White 2500 Chevy, (1) Fax Machine, (6) Printers, (1) Scanner, (1) Typewriter, (1) Air Card, (10) Phone Kits, (1) Surge Protector, (3) Desktops, (1) Keyboard, (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve authorizing the disposal of various county assets through auction, including (1) 2010 Black/White Ford Crown Vic., (2) 2000 White 4700 Internationals,(1) 2002 White 2500 Chevy, (1) Fax Machine, (6) Printers, (1) Scanner, (1) Typewriter, (1) Air Card, (10) Phone Kits, (1) Surge Protector, (3) Desktops, (1) Keyboard (see attached lists); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
15.
Discuss, consider and take appropriate action to approve waiving Penalty and Interest to customers as requested by the Tax Assessor/Collector's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve waiving Penalty and Interest to customers as requested by the Tax Assessor/Collector's Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
16.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, August 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Justice of the Peace Precinct #4 August 2016 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
17.
Discuss, consider and take appropriate action on approving property tax collections for the month of August 2016 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve property tax collections for the month of August 2016 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
18.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of August 2016 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve property tax refunds over $2,500.00 for the month of August 2016 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
19.
Discuss, consider and take appropriate action on a Request for Authorization of Additional Classification and Rate in relation to a Master Scheduler for the T. Don Hutto Residential Facility.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Request for Authorization of Additional Classification and Rate in relation to a Master Scheduler for the T. Don Hutto Residential Facility.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
20.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position title changes, position grade changes, and any corresponding line item transfers; with a correction of account number 0100-1187-001100 to 0100-0341-001100 and delete line two (2) which was withdrawn by the Mobile Outreach Team (MOT) Department.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
21.
Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Expo Project; Change Order # 17 in the amount of $19,984.00 for additional concrete and site work to address drainage issues at the Existing Arena, which was executed by Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve accepting a report on the Williamson County Expo Project Change Order #17 in the amount of $19,984.00 for additional concrete and site work to address drainage issues at the Existing Arena; which was executed by Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
22.
Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Expo Project; Change Order # 18 in the amount of $29,883.00 for additional site work and new parking specs to address vehicle access issues at the North end of Covered Penning, which was executed by Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve accepting a report on the Williamson County Expo Project Change Order #18 in the amount of $29,883.00 for additional site work and new parking specifications to address vehicle access issues at the north end of covered penning; which was executed by Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
23.
Receive and acknowledge Work Authorization No. 4 under Williamson County Contract for Engineering Services between Prime Strategies, Inc. (PSI) and Williamson County dated May 13, 2014 for Planning, Design and Program Management for Williamson County Road and Bridge. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve receipt and acknowledge Work Authorization No. 4 under Williamson County Contract for Engineering Services between Prime Strategies, Inc. (PSI) and Williamson County dated May 13, 2014 for Planning, Design, and Program Management for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
24.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Windmill Acres subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve preliminary plat for the Windmill Acres subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
25.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Harkins Subdivision, a Replat of Lots 3 and 4 of Northwest Industrial Park subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve preliminary plat for the Harkins Subdivision, a Replat of Lots 3 and 4 of Northwest Industrial Park subdivision - Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
REGULAR AGENDA
 
26.
Discuss, consider and take appropriate action on resolution extending appreciation to Patricia Pulliam, Kimberly Clark, and Erica Miller for their dedicated service and efforts to improve Justice Court service for the residents of Precinct Two.
View Agenda Item
Justice of the Peace Precinct #2 Edna Staudt addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a Resolution extending appreciation to Patricia Pulliam, Kimberly Clark, and Erica Miller for their dedicated service and efforts to improve Justice Court service for the residents of Precinct Two.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
27.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh extended an invitation to a Ribbon Cutting Ceremony on Monday, October 3, 2016 at 4:00 p.m. for turn lane on Cedar Hollow Road at State Highway 29 and a Ribbon Cutting Ceremony on Wednesday, October 5, 2016 at 10:00 a.m. for Kauffman Loop Phase 1. No action was taken on this item.
 
28.
Receive and acknowledge the September 2016 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item.
Attachments:
 
29.
Discuss, consider, and take appropriate action regarding a Utility Reimbursement Agreement and Utility Joint Use Agreement with Oncor Electric for utility adjustments on CR 110 South, a Road Bond Project in Commissioner Pct 4.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a Utility Reimbursement Agreement and Utility Joint Use Agreement with Oncor Electric for utility adjustments on County Road (CR) 110 South, a Road Bond Project in Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
30.
Discuss, consider, and take appropriate action regarding Change Order No. 4 in the amount of -$24,873.50 for Bill Pickett Trail (East Williamson County Park Access Road), a Road Bond Project in Commissioner Pct. 4.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Change Order No. 4 in the amount of -$24,873.50 for Bill Pickett Trail (East Williamson County Park Access Road), a Road Bond Project in Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
31.
Discuss, consider and take appropriate action on a Supplemental Agreement No. 2 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. for civil drawing revisions required to describe add-alternates for the Williamson County North Campus Project.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a Supplemental Agreement No. 2 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. for civil drawing revisions required to describe add-alternates for the Williamson County North Campus Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
32.
Discuss, consider and take appropriate action on a Supplemental Agreement No.3 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. for civil drawing revisions required to delete a wireless communications bay from the plans and drawings for the Williamson County North Campus Project.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a Supplemental Agreement No.3 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. for civil drawing revisions required to delete a wireless communications bay from the plans and drawings for the Williamson County North Campus Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
33.
Discuss, consider and take appropriate action regarding selection and funding of Roadway Corridor Projects.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item.
Attachments:
 
34.
Discuss, consider and take appropriate action on an Interlocal Cooperation Agreement with the City of Austin relating to the Relocation of the Anderson Mill Zone of the Forest North Neighborhood Utilities. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Interlocal Cooperation Agreement with the City of Austin relating to the Relocation of the Anderson Mill Zone of the Forest North Neighborhood Utilities.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
35.
Discuss, consider and take any appropriate action regarding approval of a certification form (that no investigations will occur, based on project plan and research design) so that the Texas Historical Commission may issue an antiquities permit (archeology form) for East Williamson County Regional Water Transmission System in support of project involving county right-of-way. Action may include, but is not limited, to authorizing county engineer to sign requested certification form after review of project plan.
View Agenda Item
Lone Star Regional Water Authority Board President Landy Warren addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a certification form (that no investigations will occur, based on project plan and research design) so that the Texas Historical Commission may issue an antiquities permit (archeology form) for East Williamson County Regional Water Transmission System in support of a project involving the county right-of-way; and to authorize the County Engineer to sign requested certification form after review of the project plan.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
36.
Discuss and take action to approve the District Attorney Forfeiture Fund Budget for Fiscal Year 2016-2017.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the District Attorney Forfeiture Fund Budget for Fiscal Year 2016-2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
37.
Discuss and take action to approve the Sheriff's Forfeiture Fund-State and Local Funds Budget for Fiscal Year 2016-2017.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Sheriff's Forfeiture Fund-State and Local Funds Budget for Fiscal Year 2016-2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
38.
Discuss, consider and take appropriate action on the following 2016-2017 budgets: 
0390
County Wide Records Mgmt and Preservation Fund
0386 District Clerk - Records Mgmt and Preservation Fund
0350 Law Library Fund
0882 Fleet Maintenance Fund
0545 Regional Animal Shelter Fund
0507 Regional Communication System
0340 Tobacco Fund
0388 Court Records Preservation Fund
0376 Surplus Elections Contracts Fund
0374 County and District Court Technology Fund
View Agenda Item
Budget Officer Ashlie Koenig, First Assistant County Auditor Julie Kiley, and District Clerk Lisa David addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the following 2016-2017 Budgets; with a correction to 0376 - Surplus Elections Contracts Fund from $68,500.00 to $114,488.00:

0390 - County Wide Records Management and Preservation Fund
0386 - District Clerk - Records Management and Preservation Fund
0350 - Law Library Fund
0882 - Fleet Maintenance Fund
0545 - Regional Animal Shelter Fund
0507 - Regional Communication System
0340 - Tobacco Fund
0388 - Court Records Preservation Fund
0376 - Surplus Elections Contracts Fund
0374 - County and District Court Technology Fund

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
39.
Discuss, consider and acknowledge the following 2016-2017 budgets: 
0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 JP Security Fund
0372 JP Technology Fund
0370 Alternate Dispute Fund
0380 Probate Court Fund
0367 JP#3 Truancy Program
0368 JP#2 Truancy Program
0373 JP#1 Truancy Program
View Agenda Item
Budget Officer Ashlie Koenig and First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To acknowledge the following 2016-2017 Budgets:

0355 - Court Reporter Service Fund
0360 - Courthouse Security Fund
0361 - Justice of the Peace Security Fund
0372 - Justice of the Peace Technology Fund
0370 - Alternate Dispute Fund
0380 - Probate Court Fund
0367 - Justice of the Peace Precinct #3 Truancy Program
0368 - Justice of the Peace Precinct #2 Truancy Program
0373 - Justice of the Peace Precinct #1 Truancy Program

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
40.
Discuss, consider, and take any appropriate action designating Tuesdays of each month during FY2017 as the Regular Term or Regular Meeting day of the week of the Williamson County Commissioners Court and all other meetings or sessions of Commissioners Court being Special Terms or Special Meetings; with such meetings being held in the Williamson County Commissioners Courtroom on the second floor of Williamson County Courthouse, 710 Main Street, Georgetown, Texas (unless otherwise amended or provided by the Williamson County Commissioners Court) [Tex. Loc. Gov’t Code § 81.005]. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve designating Tuesdays of each month during Fiscal Year (FY) 2017 as the Regular Term or Regular Meeting day of the week of the Williamson County Commissioners' Court and all other meetings or sessions of Commissioners' Court being Special Terms or Special Meetings; with such meetings being held in the Williamson County Commissioners' Courtroom on the second floor of Williamson County Courthouse, 710 Main Street, Georgetown, Texas (unless otherwise amended or provided by the Williamson County Commissioners' Court) [Texas Local Government Code Section 81.005].

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
41.
Discuss, consider, and take appropriate action on approval of a jail use agreement by Bat Bridge Entertainment for filming in the historic county jail on Monday, September 26, 2016. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a jail use agreement by Bat Bridge Entertainment for filming in the Historic County Jail on Monday, September 26, 2016.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
42.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreements with:
1)  Orenda Education (Renewal for next budget year-Security/Traffic Control of Campus)
2)  N-Line Traffic (Traffic control for various locations in Williamson County)
3)  Austin White Lime (Security for plant property on McNeil Road)
4)  Taylor Rodeo Association (Security and Traffic control on September 23 & 24, 2016)
5)  City of Round Rock (Traffic control on October 8th for Outlaw Trail 100 cycling event-CR 122\CR 110, Hwy 29 @ CR 100\CR 120, and Hwy 29 @ CR 1660\CR 126)
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes and Rachel Arnold, Executive Assistant to Commissioner of Precinct #3, addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve and acknowledge receipt of Vehicle Reimbursement Agreements with:
1) Orenda Education (Renewal for next budget year-Security/Traffic Control of Campus)
2) N-Line Traffic (Traffic control for various locations in Williamson County)
3) Austin White Lime (Security for plant property on McNeil Road)
4) Taylor Rodeo Association (Security and Traffic control on September 23 & 24, 2016)
5) City of Round Rock (Traffic control on October 8, 2016 for Outlaw Trail 100 cycling event on County Road (CR) 122\CR 110, US Highway (Hwy) 29 @ CR 100\CR 120, and Hwy 29 @ CR 1660\CR 126)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
43.
Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL007A County Wide Debris Removal-Amendment 1.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve acceptance of Federal Emergency Management Agency (FEMA) DR-4223 disaster recovery grant funding for Project Title - WIL007A County Wide Debris Removal-Amendment 1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
44.
Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title-WIL007A County Wide Debris Removal Amendment 2.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve acceptance of Federal Emergency Management Agency (FEMA) DR-4223 disaster recovery grant funding for Project Title-WIL007A County Wide Debris Removal Amendment 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
45.
Discuss, consider and take any appropriate action regarding proposed purchase of radios/equipment for various county departments in the amount of $1,857,455.12 from Motorola Solutions, Inc. under arrangement with the Houston-Galveston Area Council (acting as the agent for various local governmental entities who are end users under interlocal agreements to solicited quotations and obtain value pricing) to support various health and safety operations of Williamson County. (Note: Funding previously approved in FY 2017 budget pursuant to HGAC contract #RA05-15).
View Agenda Item
Director of Wireless Communications and Radio Communications Systems (RCS) Manager Catherine Roberts and General Counsel to Commissioners' Court Hal Hawes addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve proposed purchase of radios/equipment for various county departments in the amount of $1,857,455.12 from Motorola Solutions, Inc. under arrangement with the Houston-Galveston Area Council (HGAC) (acting as the agent for various local governmental entities who are end users under interlocal agreements to solicited quotations and obtain value pricing) to support various health and safety operations of Williamson County. (Note: Funding previously approved in Fiscal Year (FY) 2017 budget pursuant to HGAC Contract #RA05-15).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
46.
Discuss, consider and take appropriate action regarding the Motorola Solutions contract, including related documents, for the Williamson County Justice Center DAS (Distributed Antenna System) Expansion Project for in-building radio communications coverage for public safety. (Note: procurement made pursuant to the Houston-Galveston Area Council HGAC contract #RA05-15).
View Agenda Item
Director of Wireless Communications and Radio Communications Systems (RCS) Manager Catherine Roberts addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Motorola Solutions contract, including related documents, for the Williamson County Justice Center Distributed Antenna System (DAS) Expansion Project for in-building radio communications coverage for public safety. (Note: procurement made pursuant to the Houston-Galveston Area Council (HGAC) Contract #RA05-15).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
47.
Discuss, consider and take appropriate action on a First Amendment to the Interlocal Agreement Between Williamson County, Texas and Bluebonnet Trails Community MHMR Center Regarding the Healthcarelink Project.
View Agenda Item

Director of Mobile Outreach Team Annie Burwell and General Counsel to Commissioners' Court Hal Hawes addressed the Court.

 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a First Amendment to the Interlocal Agreement Between Williamson County, Texas and Bluebonnet Trails Community MHMR Center Regarding the Healthcarelink Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
48.
Discuss, consider and take appropriate action to approve an Interlocal Agreement between Bluebonnet Trails Community Services and Williamson County regarding the HealthCareLink project. 
View Agenda Item
Director of Mobile Outreach Team Annie Burwell and General Counsel to Commissioners' Court Hal Hawes addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve an Interlocal Agreement between Bluebonnet Trails Community Services and Williamson County regarding the HealthCareLink project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
49.
Discuss, consider and take appropriate action on Texas A&M AgriLife Extension IT Memorandum of Understanding.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Memorandum of Understanding between Texas A&M AgriLife Extension Service and Williamson County Pertaining to Information Technology Services.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
50.
Discuss, consider, and take appropriate action on an Agreement between Williamson County and Texas A&M AgriLife Extension Service.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Texas AgriLife Extension Service Salary Contribution Agreement between Williamson County and Texas A&M AgriLife Extension Service.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
51.
Discuss, consider, and take appropriate action on exempting Destiny Software Inc.  from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designating Destiny Software Inc. as the sole source provider of AgendaQuick court agenda management software, and approving agreement between Williamson County and Destiny Software Inc.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To exempt Destiny Software Inc. from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designate Destiny Software Inc. as the sole source provider of AgendaQuick court agenda management software, and approve agreement between Williamson County and Destiny Software Inc.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
52.
Discuss, consider and take appropriate action on awarding Bid #1607-103, Flex Base Materials to the lowest, best bidders, Industrial Asphalt and Aggregates as Primary vendor and Superior Crushed Stone as Secondary vendor. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To award Bid #1607-103, Flex Base Materials to the lowest and best bidders - Industrial Asphalt and Aggregates as Primary vendor and Superior Crushed Stone as Secondary vendor.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
53.
Discuss, consider and take appropriate action on awarding RFP #1608-106, Food and Drink Concessions Expo Center to the highest scoring proposer,  Players Concessions.   
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To award Request for Proposal (RFP) #1608-106, Food and Drink Concessions Expo Center to the highest scoring proposer - Players Concessions.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
54.
Discuss, consider and take appropriate action on authorizing the renewal of ATM Services Agreement, for the same pricing, terms and conditions as the existing Contract for the Term of October 1, 2016 - September 30, 2017, with Preferred ATM Solutions, LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize the renewal of ATM Services Agreement with Preferred ATM Services, LLC for the same pricing, terms, and conditions as the existing Contract for a one-year term beginning October 1, 2016 and ending September 30, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
55.
Discuss, consider and take appropriate action on recognizing the Purchasing Department as the recipient of the 2016 Achievement of Excellence in Public Procurement Award by the National Procurement Institute (NPI).
View Agenda Item
Director/Purchasing Agent Max Bricka addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Dan A. Gattis 

Motion: To recognize the Purchasing Department as the recipient of the 2016 Achievement of Excellence in Public Procurement Award by the National Procurement Institute (NPI).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
56.
Discuss, consider and take appropriate action on acknowledging the automatic renewal of the Services Agreement for Video Streaming Services with Swagit Productions, LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To acknowledge the automatic renewal of the Services Agreement for Video Streaming Services with Swagit Productions, LLC.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
57.
Discuss, consider, and take appropriate action on awarding RFP # 1605-078 Armored Courier Service for Williamson County to the only proposer Dunbar Armored as recommended by the evaluation committee.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To award Request for Proposal (RFP) #1605-078 Armored Courier Service for Williamson County to the only proposer - Dunbar Armored, as recommended by the Evaluation Committee.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
58.
Discuss, consider and take appropriate action on approving the amendment to the existing Contract between Williamson County and GuideSpark for Video Services for Employee Benefits.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the amendment to the existing Contract between Williamson County and GuideSpark for Video Services for Employee Benefits.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
59.
Discuss, consider and take appropriate action authorizing the County Auditor to make any line item transfers necessary to complete the 2015-2016 budget within individual funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize the County Auditor to make any line item transfers necessary to complete the 2015-2016 budget within individual funds.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
60.
Discuss, consider  and take appropriate action authorizing the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2015-2016 to balance the county budget for 2016-2017.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize the County Auditor to transfer sufficient monies from Cash Ending balance of Fiscal Year (FY) 2015-2016 to balance the County Budget for FY 2016-2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
61.
Discuss, consider and take appropriate action on declaring an emergency and approving a budget amendment to acknowledge additional expenditures for the Animal Services Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To declare an emergency and approve a budget amendment to acknowledge additional expenditures for the Animal Services Fund:

From/To Acct No. Description Amount
0545-0545-002030 Animal Shelter/Emplyr Hlth Ins $4,200.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
62.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the NACo Prescription Discount Card Program.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the National Association of Counties (NACo) Prescription Discount Card Program:

From/To Acct No. Description Amount
0100-0000-370500 Miscellaneous Revenue $906.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
63.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the NACo Prescription Discount Card Program.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the NACo Prescription Discount Card Program:

From/To Acct No. Description Amount
0100-0630-004921 Co Wide Rx Disc Card Program $906.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
64.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations:

From/To Acct No. Description Amount
0100-0000-367403 Park Donations $183.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
65.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:

From/To Acct No. Description Amount
0100-0510-003670 Use of Donations $183.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
66.
Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Sheriff's Office.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To declare an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Sheriff's Office:

From/To Acct No. Description Amount
0100-0560-001105 Law Enforcement Salaries $221,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:31 A.M. ON TUESDAY, SEPTEMBER 20, 2016.
 
67.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a)    Business prospect(s) that may locate or expand within Williamson County.
b)    Discuss Pearson Road District.
c)    Discuss North Woods Road District.
d)    Project Fiji
e)    Leander Medical Center
f)    Project Monkey
View Agenda Item
No action was taken in Executive Session.
 
68.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a)    Discuss proposed acquisition of property for right-of-way for SH 195 
b)    Discuss proposed acquisition of property for proposed SH 29 project.
c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
e)    Discuss the acquisition of real property: SW Bypass
f)    Discuss the acquisition of real property: Neenah Blvd.
g)    Discuss the acquisition of real property: CR 111
h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
i)    Discuss the acquisition of real property: CR 258
j)    Discuss the acquisition of real property: Inner Loop.
k)    Discuss the acquisition of real property for County Facilities.
l)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
m)    Discuss the acquisition of Easement interests on CR 240. 
n)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
o)    Discuss the acquisition of real property: Arterial H
p)    Discuss the acquisition of easements on the Forest North project.
q)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
r)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
s)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
t)    Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a)    Discuss County owned real estate containing underground water rights and interests.
b)    Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
c)    Discuss possible sale of 183 A excess right of way
d)    Discuss proposed sale of real estate of Blue Springs Blvd
e)    Discuss abandonment of CR359. 
f)    Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.
 
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
69.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
f) County Road 241 utility and Right-of-Way Issues and matters;
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Claims of Texas Association for Children and Families
m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
n) Legislative changes to firearms laws and possession of firearms on county property
o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
No action was taken in Executive Session.
 
70.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
71.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:39 P.M. ON TUESDAY, SEPTEMBER 20, 2016.
 
72.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
73.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
74.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
q) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
r) Notice of claim and demand of Morgan Lee Roach.
s) Berry Springs Park and Preserve pipeline
t) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
No action was taken on this item.
 
75.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
76.
Comments from Commissioners.

Commissioner Birkman wished her Father a Happy Birthday and her Mother a Happy Birthday.

COMMISSIONERS’ COURT ADJOURNED AT 12:39 P.M. ON TUESDAY, SEPTEMBER 20, 2016. 
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 4th day of October 2016.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy