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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
OCTOBER 11, 2016
 


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, OCTOBER 11, 2016, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Lisa Birkman
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Vacant
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Carolyn Deibler, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the October 4, 2016 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Lead Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize the payment of bills totaling $3,489,534.17 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
4.
Citizen comments.

Executive Director for the Williamson Museum Mickie Ross and Bill Kelberlau of Georgetown addressed the Court.

 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 14 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for the County Attorney.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the County Attorney:

From/To Acct No. Description Amount
From 0100-0475-001110 Cty Atty/Overtime $15,000.00
To 0100-0475-001107 Cty Atty/Temp Labor $15,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor/Collector's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the Tax Assessor/Collector:

From/To Acct No. Description Amount
From 0100-0499-004208 Internet Cloud Solutions $5,000.00
To 0100-0499-004505 Software maintenance $5,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
7.
Discuss, consider and take appropriate action on approving property tax collections for the month of September 2016 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve property tax collections for the month of September 2016 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
8.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of September 2016 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve property tax refunds over $2,500.00 for the month of September 2016 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
9.
Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction including (2) Desks, (1) Under desk file cabinet, (1) File Cabinet, (1) Cubicle Light, (3) Tables, (1) Dry Erase Board, (2) Chairs, (13) Computers, (4) Dvd Duplicator's, (6) Monitors, (1) Mouse, (2) Keyboard mice combo, (1) Sound bar, (1) Shredder base, (6) Plastic trays, (1) Power strip, (1) Copy machine, (1) Keyboard, (1) Box of various cords, (2) 1997 Red Proline Toro lawn mowers, (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the disposal of various county assets through auction, including (2) Desks, (1) Under desk file cabinet, (1) File Cabinet, (1) Cubicle Light, (3) Tables, (1) Dry Erase Board, (2) Chairs, (13) Computers, (4) DVD Duplicators, (6) Monitors, (1) Mouse, (2) Keyboard mice combo, (1) Sound bar, (1) Shredder base, (6) Plastic trays, (1) Power strip, (1) Copy machine, (1) Keyboard, (1) Box of various cords, and (2) 1997 Red Proline Toro lawn mowers (see attached lists); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
10.
Discuss, consider and take appropriate action on authorizing the inter-departmental transfer of (1) 2007 SECAP folder/inserter (list attached) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the inter-departmental transfer of (1) 2007 SECAP folder/inserter (list attached); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
11.
Discuss, consider and take appropriate action on rescinding approval of consent agenda item #6 on the 10-4-2016 agenda, approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve rescinding Consent Agenda Item #6 motion on October 4, 2016 to approve compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
12.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers corrected from the 10-4-2016 consent agenda item #6.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position titles changes, position grade changes, and any corresponding line item transfers corrected from the October 4, 2016 Consent Agenda Item #6; and corrections to the Merit List for County Treasurer and District Attorney individuals on page 7.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
13.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
14.
Receive and acknowledge Work Authorization No. 4 under Williamson County Contract for Surveying Services between Surveying and Mapping (SAM) LLC and Williamson County dated February 9, 2015 for Design survey services along River Road and along Old Windmill Road for Williamson County Road and Bridge. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve receipt and acknowledge Work Authorization No. 4 under Williamson County Contract for Surveying Services between Surveying and Mapping (SAM) LLC and Williamson County dated February 9, 2015 for design survey services along River Road and along Old Windmill Road for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
REGULAR AGENDA
 
15.
Announcement of County Judge Dan A. Gattis’ appointment to fill the vacancy in the Office of Williamson County Commissioner Precinct No. 4 (Local Government Code Section 87.042. County Commissioner Vacancy).
Judge Gattis announced the appointment of Larry Madsen to fill the vacancy in the Office of Williamson County Commissioner Precinct #4; pursuant to Texas Local Government Code Section 87.042 County Commissioner Vacancy.

No action was taken on this item.
Attachments:
 
COMMISSIONERS' COURT RECESSED TO THE SWEARING-IN CEREMONY AT 9:54 A.M. ON TUESDAY, OCTOBER 11, 2016.
 
COMMISSIONERS’ COURT RECONVENED FROM THE SWEARING-IN CEREMONY AT 10:02 A.M. ON TUESDAY, OCTOBER 11, 2016.
 
16.
Discuss the details of a transportation projects and corridors offsite meeting following Commissioners Court today, October 11, 2016, to be held at the Central Maintenance training room at 1pm.
View Agenda Item
The following persons addressed the Court:
Senior Director of Infrastructure Bob Daigh
Attorney Charles Crossfield of Sheets and Crossfield
Mike Weaver of Prime Strategies, Inc.
HNTB Corporation Project Manager Christen Eschberger

No action was taken on this item.
Attachments:
 
17.
Discuss, consider and take appropriate action naming the meeting room at the Williamson County Expo Center "Commissioner Ron Morrison Meeting Room".
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve naming the meeting room at the Williamson County Expo Center "Commissioner Ron Morrison Meeting Room".

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
18.
Discuss, consider and take appropriate action on appointment of Jack Richards to the ESD #11 Board of Directors with a term to be effective immediately and continuing until December 31, 2017.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To appoint Jack Richards to the Emergency Services District (ESD) #11 Board of Directors for a term beginning October 11, 2016 and ending December 31, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
19.
Discuss, consider and take appropriate action on acknowledging the receipt of the Certificate of Achievement in Financial Reporting for Fiscal Year 2015 and the Award for Outstanding Achievement in Popular Annual Financial Reporting for Fiscal Year 2015 from the Government Finance Officers Association.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge receipt of the Certificate of Achievement in Financial Reporting for Fiscal Year 2015 and the Award for Outstanding Achievement in Popular Annual Financial Reporting for Fiscal Year 2015 from the Government Finance Officers Association.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
20.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item.
 
21.
Discuss, consider, and take appropriate action on Supplemental No. 2 to the Professional Service Agreement for the CR 110 Middle (Limmer Loop to CR 107) project for Engineering Services between Williamson County and Kimley-Horn Associates, Inc. relating to the 2006 Road Bond Program. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Supplemental No. 2 to the Professional Service Agreement for the County Road (CR) 110 Middle (Limmer Loop to CR 107) project for Engineering Services with Kimley-Horn Associates, Inc. relating to the 2006 Road Bond Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
22.
Discuss, consider, and take appropriate action on Contract Amendment No. 3 to the RM 620 Phase 2 (Wyoming Springs to Deepwood) Contract for Engineering Services between Williamson County and Halff Associates, Inc. relating to the 2013 Road Bond Program. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Contract Amendment No. 3 to the Ranch-to-Market (RM) 620 Phase 2 (Wyoming Springs to Deepwood) Contract for Engineering Services with Halff Associates, Inc. relating to the 2013 Road Bond Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
23.
Discuss, consider and take appropriate action on Change Order No. 2, to contract number 15IFB00115, in the amount of  $-196,387.29 for the underseal and overlay of Chandler Road from SH130 to FM 1660.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Change Order No. 2 to Contract #15IFB00115 in the amount of $-196,387.29 for the underseal and overlay of Chandler Road from State Highway (SH) 130 to Farm-to-Market (FM) 1660.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
24.
Discuss, consider and take appropriate action regarding a CTRMA project request resolution.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Central Texas Regional Mobility Authority (CTRMA) project resolution.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
25.
Discuss, consider and take appropriate action on an Agreement for Roof Consulting Services between Williamson County and Jim Whitten Roof Consultants, LLC in relation to the roof at the Williamson County Justice Center.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Agreement for Roof Consulting Services with Jim Whitten Roof Consultants, LLC in relation to the roof at the Williamson County Justice Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
26.
Discuss, consider and take appropriate action on an Agreement for Roof Consulting Services between Williamson County and Jim Whitten Roof Consultants, LLC in relation to the roof at the Williamson County Jail and Sheriff’s Office.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Agreement for Roof Consulting Services with Jim Whitten Roof Consultants, LLC in relation to the roof at the Williamson County Jail and Sheriff’s Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
27.
Discuss, consider and take appropriate action on an Agreement for Architecture and Engineering Services between Williamson County and BLGY, Inc. in relation to the finish-out interior shell space in its Williamson County Justice Center.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Agreement for Architecture and Engineering Services with BLGY, Inc. in relation to the finish-out interior shell space in the Williamson County Justice Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
28.
Discuss, consider and take appropriate action on an Agreement for Architectural and Engineering Services between Williamson County, Texas and Jackson & Ryan Architects, Inc. for Phase II Services consisting of Design Development, Construction Documents, Bidding and Construction Administration to be performed in relation to the reconstruction and expansion of the Williamson County Regional Animal Shelter.
View Agenda Item
Senior Director of Infrastructure Bob Daigh, General Counsel to Commissioners' Court Hal Hawes, and Director of Williamson County Animal Shelter Cheryl Schneider addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve an Agreement for Architectural and Engineering Services with Jackson & Ryan Architects, Inc. for Phase II Services consisting of Design Development, Construction Documents, Bidding, and Construction Administration to be performed in relation to the reconstruction and expansion of the Williamson County Regional Animal Shelter.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
29.
Discuss, consider and take appropriate action on a Real Estate Contract with Dewey R. and Dorthy H. Blackman for ROW needed on CR 305. (PARCEL 1)
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Real Estate Contract with Dewey R. and Dorthy H. Blackman for Right-of-Way (ROW) needed on County Road (CR) 305. (PARCEL 1)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
30.
Discuss, consider and take appropriate action on a Letter Agreement and a Permanent Easement with Enterprise Crude Pipeline LLC for County owned property located on Rabbit Hill Rd.
View Agenda Item

Attorney Charlie Crossfield of Sheets and Crossfield addressed the Court.

 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Letter Agreement and a Permanent Easement with Enterprise Crude Pipeline LLC for County owned property located on Rabbit Hill Road.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
31.
Discuss, consider, and take appropriate action on the approval and acceptance of FY15 Homeland Security Grant Supplemental funds in the amount of $16,665. The project is for the purchase of PEAC Software for the Hazardous Materials Response Team. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve and accept Fiscal Year (FY) 2015 Homeland Security Grant Supplemental funds in the amount of $16,665.00 for the purchase of PEAC Software for the Hazardous Materials Response Team.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
32.
Discuss, consider and take appropriate action on renewal of contract with Texas State Library for microfilm services to support Williamson County Clerk operations.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve renewal of contract with Texas State Library for microfilm services to support Williamson County Clerk operations.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
33.
Discuss, consider and take appropriate action on approving Odyssey Software Maintenance and Support Services for FY2017 per NJPA Contract 11051-TTI between Williamson County ITS and Tyler Technologies for the total purchase amount of $398,788.87.  
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Odyssey Software Maintenance and Support Services for Fiscal Year (FY) 2017 per National Joint Powers Alliance (NJPA) Contract 11051-TTI Williamson County Information Technology Services (ITS) and Tyler Technologies for the total purchase amount of $398,788.87.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
34.
Discuss, consider and take appropriate action on awarding IFB 1607-102, Pearson Ranch Road Extension to the lowest, best bidder, Jimmy Evans Company with the total contract amount of $4,516,178.77.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To award information for Bid (IFB) 1607-102 for the Pearson Ranch Road Extension, with a total contract amount of $4,516,178.77, to the lowest and best bidder - Jimmy Evans Company.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
35.
Discuss, consider and take appropriate action on determining the Construction-Manager-at-Risk construction delivery method as the method that provides the best value for Williamson County in relation to the reconstruction and expansion of the Williamson County Regional Animal Shelter Expansion Project; an authorize the Williamson County Purchasing Agent to advertise and receive qualifications for RFQ# 1610-114, Construction Manager at Risk for the Williamson County Regional Animal Shelter Expansion Project.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To determine the Construction-Manager-at-Risk construction delivery method as the method that provides the best value for Williamson County in relation to the reconstruction and expansion of the Williamson County Regional Animal Shelter Expansion Project; and authorize the Williamson County Purchasing Agent to advertise and receive qualifications for Request for Qualifications (RFQ) #1610-114, Construction Manager at Risk for the Williamson County Regional Animal Shelter Expansion Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
36.
Discuss, consider and take appropriate action on approving the Contract for Engineering Services with Raba Kistner Consultants, Inc., for geotechnical engineering services for the River Ranch Park Phase I Improvements, and authorize the County Judge to execute the Professional Service Agreement.
View Agenda Item
This is was pulled from the Agenda.
Attachments:
 
37.
Discuss, consider and take appropriate action on awarding IFB 1604-075 CR 110 South to the lowest, best bidder, Chasco Constructors in the contract amount of $11,224,589.02.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Information for Bid (IFB) 1604-075 County Road (CR) 110 South, in the contract amount of $11,224,589.02, to the lowest and best bidder - Chasco Constructors.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
38.
Discuss, consider and take appropriate action on approving Kronos Timekeeper Maintenance and Support Services from ImmixTechnology, Inc. for FY2017 per DIR Contract DIR TSO 2585 for a total purchase of $79,573.91.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Kronos Timekeeper Maintenance and Support Services for Fiscal Year (FY) 2017, per Department of Information Resources (DIR) Contract DIR TSO 2585 with Immix Technology, Inc. for a total purchase of $80,201.41.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
39.
Discuss, consider and take appropriate action on approving the purchase of (3) 2017 Chevrolet Tahoe's 4x2 PPV CC15706 for the Williamson County EMS Office from Caldwell Country Chevrolet, as per Buyboard Contract # 430-13.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the purchase of (3) 2017 Chevrolet Tahoe's 4x2 PPV CC15706 for Emergency Medical Services (EMS) from Caldwell Country Chevrolet, as per Buyboard Contract #430-13.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Attachments:
 
40.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge expenditures for the County Attorney. This expenditure is paid by State Legislative Supplement dollars.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge expenditures for the County Attorney, which will be paid by State Legislative Supplement dollars:

From/To Acct No. Description Amount
0100-0475-001927 Salaries $10,741.75
0100-0475-002010 FICA $821.74
0100-0475002020 Retirement $1,436.17
0100.0475.004902 Co Atty Legislative Supplement $57,000.34

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
41.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements:

From/To Acct No. Description Amount
0100-0000-335601 Co Atty Salary Supplement $70,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:31 A.M. ON TUESDAY, OCTOBER 11, 2016.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:35 A.M. ON TUESDAY, OCTOBER 11, 2016.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:37 A.M. ON TUESDAY, OCTOBER 11, 2016.
 
42.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a)  Business prospect(s) that may locate or expand within Williamson County.
b)  Discuss Pearson Road District.
c)  Discuss North Woods Road District.
d)  Project Fiji
e)  Leander Medical Center
f)  Project Monkey
View Agenda Item
No action was taken in Executive Session.
 
43.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a)    Discuss proposed acquisition of property for right-of-way for SH 195 
b)    Discuss proposed acquisition of property for proposed SH 29 project.
c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
e)    Discuss the acquisition of real property: CR 119
f)    Discuss the acquisition of real property: CR 305
g)    Discuss the acquisition of real property: CR 111
h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
i)    Discuss the acquisition of real property: CR 258
j)    Discuss the acquisition of real property: Inner Loop.
k)    Discuss the acquisition of real property for County Facilities.
l)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
m)    Discuss the acquisition of Easement interests on CR 240. 
n)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
o)    Discuss the acquisition of real property: Arterial H
p)    Discuss the acquisition of easements on the Forest North project.
q)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
r)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
s)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
t)    Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a)    Discuss County owned real estate containing underground water rights and interests.
b)    Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
c)    Discuss possible sale of 183 A excess right of way
d)    Discuss proposed sale of real estate of Blue Springs Blvd
e)    Discuss abandonment of CR359. 
f)    Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.
 
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
44.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
f) County Road 241 utility and Right-of-Way Issues and matters;
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Claims of Texas Association for Children and Families
m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
n) Legislative changes to firearms laws and possession of firearms on county property
o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division

No action was taken in Executive Session.

 
45.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
46.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:36 A.M. ON TUESDAY, OCTOBER 11, 2016.
 
47.
Discuss and take appropriate action concerning economic development matters.
No action was taken on this item.
 
48.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
49.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
q) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
r) Notice of claim and demand of Morgan Lee Roach.
s) Berry Springs Park and Preserve pipeline
t) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
No action was taken on this item.
 
50.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
51.
Comments from Commissioners.
Commissioner Covey encouraged everyone to support the Williamson County Regional Animal Shelter’s (WCRAS) seventh annual Fur Ball from 6:00 - 9:30 p.m. on Saturday, October 22, 2016 at the Sheraton Georgetown Texas Hotel & Conference Center; with all funds to aid the expansion of the shelter.
COMMISSIONERS’ COURT ADJOURNED AT 11:36 A.M. ON TUESDAY, OCTOBER 11, 2016.
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 18th day of October 2016.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy