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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
OCTOBER 18, 2016
 


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:32 A.M. on TUESDAY, OCTOBER 18, 2016, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Lisa Birkman
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Carolyn Deibler, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the October 11, 2016 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Lead Nathan Zinsmeyer addressed the Court.

Commissioner Birkman abstained in regard to payment of an invoice for Bagdad Road (Conflict of Interest Affidavit attached).

Commissioner Birkman abstained in regard to payment of an invoice for The Gabriels Funeral Chapel (Conflict of Interest Affidavit attached).

Commissioner Birkman abstained in regard to payment of an invoice for Freese and Nichols (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $4,453,204.13 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.

The following persons addressed the Court:
Bill Kelberlau of Georgetown
Jim Dillon of Liberty Hill
Elections Administrator Chris Davis

 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 14 )
 
5.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0410-0413-003008 Law Enforcement Equipment $2,000.00
To 0410-0413-004541 Vehicle Repairs and Maint. $2,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on approving a line item transfer for JP3.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for Justice of the Peace Precinct #3:

From/To Acct No. Description Amount
From 0100-0453-004190 Autopsies/Med Inquests $685.00
To 0100-0453-004133 Court Appt Atty - Juvenile $685.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on a line item transfer for the Health District.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a line item transfer for the Health District:

From/To Acct No. Description Amount
From 0100-0630-000346 Hlth Dist/Tsfr to UC $5,400,000.00
To 0100-0630-004909 Hlth Dist/UC Program $5,400,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, September 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Justice of the Peace Precinct #4 September 2016 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for September 2016 pursuant to Texas Local Government Code § 114.026.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the monthly Treasurer's Report on Williamson County Finances for September 2016 pursuant to Texas Local Government Code Section (§) 114.026.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (8) Tables, (1) Computer, (1) Laptop, (1) Docking Station, (1) Keyboard, (1) Monitor, (19) Chairs, (see attached list) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize the disposal of various county assets through auction, including (8) Tables, (1) Computer, (1) Laptop, (1) Docking Station, (1) Keyboard, (1) Monitor, and (19) Chairs (see attached list); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider, and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 11 subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve final plat for the Santa Rita Ranch South Section 11 subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider, and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 12 subdivision - Pct 2. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve final plat for the Santa Rita Ranch South Section 12 subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Receive and acknowledge Contract Amendment No. 1 under Williamson County Contract between PaveTex Engineering and Testing, Inc. and Williamson County dated February 18, 2015 for On Call Geotechnical and Lab Testing Services.  This supplemental is to increase the maximum amount payable to $350,000.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To receive and acknowledge Contract Amendment No. 1 to increase the maximum amount payable to $350,000.00 under Williamson County Contract dated February 18, 2015 with PaveTex Engineering and Testing, Inc. for On Call Geotechnical and Lab Testing Services.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
15.
Discuss, consider, and take appropriate action on the Application to Employ Personnel from Williamson County Commissioner Pct. 4.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the Application to Employ Personnel from Williamson County Commissioner Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item.
 
17.
Receive and acknowledge the October 2016 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item.
Attachments:
 
18.
Discuss, consider, and take appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) for County Road 110 South, a Road Bond Project in Commissioner Pct. 4.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under Texas Pollutant Discharge Elimination System (TPDES) General Permit (TXR150000) for County Road 110 South, a Road Bond Project in Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Discuss, consider, and take appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) for Pearson Ranch Road Extension, a Road Bond Project in Commissioner Pct. 1.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under Texas Pollutant Discharge Elimination System (TPDES) General Permit (TXR150000) for Pearson Ranch Road Extension, a Road Bond Project in Precinct #1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Discuss, consider and take appropriate action on the transfers of 2013 Road Bond fund per the recommendations of Mike Weaver, Road Bond Manager in the amount of $1,000,000.00 from Non-Departmental (P290) to Pearson Ranch Road (P221), and $10,000,000.00 from Non-Departmental (P290) to CR 110 South (P260).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize the transfers of 2013 Road Bond funds per the recommendation of Road Bond Manager Mike Weaver in the amount of $1,000,000.00 from Non-Departmental (P290) to Pearson Ranch Road (P221) and $10,000,000.00 from Non-Departmental (P290) to County Road (CR) 110 South (P260).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1507-003, in the amount of $-6,885.56 for the under-seal and overlay of Rosebud Lane, Paddington Circle and others.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Change Order No. 1 to contract number Information for Bid (IFB) 1507-003 in the amount of $-6,885.56 for the under-seal and overlay of Rosebud Lane, Paddington Circle, and others.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on approving Guaranteed Maximum Price Proposal from Vaughn Construction for the Williamson County North Campus Facility.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Guaranteed Maximum Price Proposal from Vaughn Construction for the Williamson County North Campus Facility in the amount of $21,530,927.00 and 490 calendar days.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:27 A.M. ON TUESDAY, OCTOBER 18, 2016.
 
23.
10:00 a.m. Hold a Public Hearing for changing the street name of Sea Smoke Cv. to Horizon Ridge Cv in the subdivision Hidden Creek Estates. Pct 2.
View Agenda Item
No one addressed the Court. No action was taken on this item.
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:28 A.M. ON TUESDAY, OCTOBER 18, 2016.
 
24.
Discuss, consider, and take appropriate action on the name change of Sea Smoke Cv to Horizon Ridge Cv in the subdivision Hidden Creek Estates. Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve name change of Sea Smoke Cove to Horizon Ridge Cove in the subdivision Hidden Creek Estates in Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:29 A.M. ON TUESDAY, OCTOBER 18, 2016.
 
25.
10:00 Conduct public hearing relating to a request from County Attorney Dee Hobbs to increase the budgeted salary amount for the position of CA Criminal Prosecutor II, Position # 0036, in the County Attorneys Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
View Agenda Item
Senior Director of Human Resources Tara Raymore and County Attorney Dee Hobbs addressed the Court. No action was taken on this item.
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:33 A.M. ON TUESDAY, OCTOBER 18, 2016.
 
26.
Discuss, consider and take appropriate action on a request by County Attorney Dee Hobbs to increase the budgeted salary amount for the position of CA Criminal Prosecutor II, position # 0036, in the County Attorneys Office from the budgeted annual salary amount of $65,583.88 to the increased salary amount of $72,142.26 for the remainder of the current fiscal year.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve increase to the budgeted salary amount for the position of County Attorney (CA) Criminal Prosecutor II, Position #0036 from the budgeted annual salary amount of $65,583.88 to the increased salary amount of $72,142.26 for the remainder of the current fiscal year.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Receive, discuss and take appropriate action regarding a SH 29 presentation from TxDOT.
View Agenda Item
Senior Director of Infrastructure Bob Daigh and Texas Department of Transportation (TxDOT) Director Advanced Project Development Marisabel Ramthum addressed the Court.  TxDOT will hold an Open House Public Meeting to discuss the proposed improvements to the State Highway (SH) 29 corridor between Southwestern Boulevard in Georgetown and SH 95 near Circleville in Williamson County on Thursday, November 10, 2016 from 6:00 - 8:00 p.m. at the East View High School Cafeteria, 4490 East University Avenue in Georgetown.

No action was taken on this item.
 
28.
Discuss, consider and take appropriate action regarding selection and funding of Roadway Corridor Projects.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Roadway Corridor Projects A1, E1, C, F, and H.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action authorizing the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Oaks at Georgetown Apartments Project) Series 2016.
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Oaks at Georgetown Apartments Project) Series 2016.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, review, and take appropriate action on the Interlocal Contract for Public Safety Answering Point maintenance, equipment, and training between Williamson County and the Capital Area Emergency Communications District.
View Agenda Item
Director of Emergency Communications Scott Parker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the Interlocal Contract for Public Safety Answering Point maintenance, equipment, and training with the Capital Area Emergency Communications District.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider and take any appropriate action regarding approval and receipt of agreement for vehicle reimbursements for off-duty work conducted by Williamson County Constable Precinct One deputies with The Fellowship Round Rock.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve and acknowledge receipt of Vehicle Reimbursement Agreement for off-duty work conducted by Williamson County Constable Precinct #1 deputies with The Fellowship Round Rock.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreements with:
a)  James Power Line Construction (traffic control/security for running lines across 183 near Andice)
b)  Liberty Hill Sundance Ranch HOA (annual renewal for HOA in Liberty Hill)
c)  Zion Athletic Booster Club (annual renewal - 5K around Zion Lutheran)
d)  City National Bank of Taylor (annual renewal - refill ATMs in eastern Williamson County)
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve and acknowledge receipt of Vehicle Reimbursement Agreements with:
a) James Power Line Construction (traffic control/security for running lines across 183 near Andice)
b) Liberty Hill Sundance Ranch HOA (annual renewal for HOA in Liberty Hill)
c) Zion Athletic Booster Club (annual renewal - 5K around Zion Lutheran)
d) City National Bank of Taylor (annual renewal - refill ATMs in eastern Williamson County)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and take appropriate action on the Budget Policy document.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: County Judge Dan A. Gattis 

Motion: To approve the Fiscal Year 2017 Budget Policy.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider and take appropriate action on awarding RFQ 1606-095 to the best qualified firm, Alliance Transportation Group, Inc. for Engineering Services, Long Range Transportation Plan.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To award Request for Quotation (RFQ) 1606-095 to the best qualified firm for Engineering Services for Long Range Transportation Plan - Alliance Transportation Group, Inc.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider and take appropriate action on awarding IFB 1608 108, RM 620 Phase 2 to the best, lowest bidder, Cox Commercial Construction in the contract amount of $6,082,225.70.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To award Invitation for Bid (IFB) 1608 108 for Ranch-to-Market (RM) 620 Phase 2 to the best and lowest bidder - Cox Commercial Construction; with a contract amount of $6,082,225.70.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider and take appropriate action on approving the Supplemental Agreement for the Structured Cabling at Expo Center, Contract (1602-053) with Big State Electric, LTD.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the Supplemental Agreement for the Structured Cabling at the Expo Center Contract (1602-053) with Big State Electric, LTD.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:48 A.M. ON TUESDAY, OCTOBER 18, 2016.
 
37.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a)    Business prospect(s) that may locate or expand within Williamson County.
b)    Discuss Pearson Road District.
c)    Discuss North Woods Road District.
d)    Project Fiji
e)    Leander Medical Center
f)    Project Monkey
View Agenda Item
No action was taken in Executive Session.
 
38.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a)    Discuss proposed acquisition of property for right-of-way for SH 195 
b)    Discuss proposed acquisition of property for proposed SH 29 project.
c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
e)    Discuss the acquisition of real property: CR 119
f)    Discuss the acquisition of real property: CR 305
g)    Discuss the acquisition of real property: CR 111
h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
i)    Discuss the acquisition of real property: CR 258
j)    Discuss the acquisition of real property: Inner Loop.
k)    Discuss the acquisition of real property for County Facilities.
l)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
m)    Discuss the acquisition of Easement interests on CR 240. 
n)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
o)    Discuss the acquisition of real property: Arterial H
p)    Discuss the acquisition of easements on the Forest North project.
q)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
r)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
s)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
t)    Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a)    Discuss County owned real estate containing underground water rights and interests.
b)    Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
c)    Discuss possible sale of 183 A excess right of way
d)    Discuss proposed sale of real estate of Blue Springs Blvd
e)    Discuss abandonment of CR359. 
f)    Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC.  

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
39.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
f) County Road 241 utility and Right-of-Way Issues and matters;
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Claims of Texas Association for Children and Families
m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
n) Legislative changes to firearms laws and possession of firearms on county property
o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
No action was taken in Executive Session.
 
40.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
41.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:15 P.M. ON TUESDAY, OCTOBER 18, 2016.
 
42.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
43.
Discuss and take appropriate action concerning real estate.

No action was taken on this item.

 
44.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
q) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
r) Notice of claim and demand of Morgan Lee Roach.
s) Berry Springs Park and Preserve pipeline
t) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
No action was taken on this item.
 
45.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
46.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 12:15 P.M. ON TUESDAY, OCTOBER 18, 2016. 
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 25th day of October 2016.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy