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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
NOVEMBER 8, 2016
 


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, NOVEMBER 8, 2016, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Lisa Birkman
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Carolyn Deibler, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Minutes of the November 1, 2016 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Lead Nathan Zinsmeyer addressed the Court.

Commissioner Birkman abstained in regard to payment of an invoice for Bagdad Road (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $2,269,694.06 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.

Jim Dillon of Liberty Hill addressed the Court.

 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 13 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Elections.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Elections:

From/To Acct No. Description Amount
From 0376-0376-003005 Office Furniture $1,000.00
To 0376-0376-004310 Advertising and Legal Notices $1,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on a line item transfer for the 368th Judicial District Court.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the 368th Judicial District Court; with a correction of the "From" account number and description from 0100-0409-004998 Non Dept/Contingencies to 0100-0435-004133 All District Courts/Court Appointed Attorneys - Juvenile Cases:

From/To Acct No. Description Amount
From 0100-0435-004133 All Dist Courts/Court Appted Attys-Juvenile Cases $660.00
To 0100-0438-003006 368th DC/Office Equip $660.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100-0570-003316 Medical/Hospital $3,043.00
To 0100-0570-004413 Professional Liability Ins. $3,043.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100-0560-004623 Equipment Lease $680.00
To 0100-0560-004210 Internet/Email Services $680.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (4) Chairs and (2) Copier's (complete list attached) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve authorizing the disposal of various county assets through auction, including (4) Chairs and (2) Copiers (complete list attached); pursuant to Texas Local Government Code 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on approval of the final plat for the Santa Rita Ranch Phase 1 Section 1D subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve final plat for the Santa Rita Ranch Phase 1 Section 1D subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on approval of the amended plat for the Rancho Sienna Sec 4 Ph 1 subdivision - Pct 3. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve amended plat for the Rancho Sienna Section 4 Phase 1 subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on approval of the final plat for the Windmill Acres Subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve final plat for the Windmill Acres Subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
14.
Acknowledge County Attorney employees for the Certification of “Basic Instructor Proficiency” from Texas Commission on Law Enforcement(TCOLE).
View Agenda Item
The following persons addressed the Court:
County Attorney Dee Hobbs
County Attorney Investigator Chief Melissa Hightower
Georgetown Police Department Training Director Lieutenant Rene Alvarez
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge County Attorney employees Brandon Dakroub, Stephanie Greger, Michael Cox, Melissa Hightower, Rudy Gonzalez, Blake Plueckhahn, Nathan Rowland, and John McKinney for the Certification of “Basic Instructor Proficiency” from Texas Commission on Law Enforcement (TCOLE).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
15.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh invited everyone to the following:

Texas Department of Transportation (TxDOT) Open House Public Meeting to discuss the proposed improvements to the State Highway (SH) 29 corridor between Southwestern Boulevard in Georgetown and SH 95 near Circleville in Williamson County on Thursday, November 10, 2016 from 6:00 - 8:00 p.m. at the East View High School Cafeteria, 4490 East University Avenue, Georgetown, Texas.

Ground Breaking Ceremony for the North Campus Facility Project on Monday, November 14, 2016 at 2:00 p.m. at the Road and Bridge Facility, 3151 East Inner Loop, Georgetown, Texas.
 
Texas Department of Transportation (TxDOT) Ribbon Cutting Ceremony for the Ranch-to-Market (RM) 1431 Pass-Through Project on Wednesday, November 16, 2016 at 9:00 a.m. at the southwest corner of Toro Grande and East Whitestone Boulevard in the parking lot of the Cedar Park Family Emergency Center.

No action was taken on this item.
 
16.
Discuss, consider and take appropriate action on the transfer of 2013 Road Bond per the recommendations of Mike Weaver, Road Bond Manager in the amount of $1,700,000.00 from Non-Department (P290) to Arterial H Extension (P276).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize transfer of 2013 Road Bond funds per recommendation of Road Bond Manager Mike Weaver in the amount of $1,700,000.00 from Non-Department (P290) to Arterial H Extension (P276).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider and take appropriate action on the transfer of 2006 Road Bond per the recommendations of Mike Weaver, Road Bond Manager in the amount of $250,000.00 from Non Department (P156) to CR 111 Extension (P249), $700,000.00 from Non-Department (P156) to Forest North Drainage Improvements (P255), $850,000.00 from Non-Department (P156) to Inner Loop at Wilco Way (P226).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize transfer of 2006 Road Bond funds per recommendation of Road Bond Manager Mike Weaver in the amount of $250,000.00 from Non Department (P156) to County Road (CR) 111 Extension (P249), $700,000.00 from Non-Department (P156) to Forest North Drainage Improvements (P255), $850,000.00 from Non-Department (P156) to Inner Loop at Wilco Way (P226).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Discuss and take appropriate action on a Real Estate Contract with Janie R. Barron for ROW needed on CR 101. (PARCEL 42)
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve a Real Estate Contract with Janie R. Barron for Right-of-Way (ROW) needed on County Road (CR) 101. (PARCEL 42)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Discuss, consider and take any appropriate action regarding application and indemnification agreement forms for issuance of event catering permits to support operations of the Williamson County Expo Center, including but not limited to delegation of signing authority to Parks Department Head or Expo Center General Manager for the county on approved forms on condition that forms are not changed (any changes to the forms will require additional commissioners court approval).
View Agenda Item
Expo Center General Manager Clint Chitsey invited everyone to the Ribbon Cutting Ceremony on Thursday, November 10, 2016 at 2:00 p.m. and a Grand Opening Celebration on Saturday, November 12, 2016 from 10:00 a.m. to 4:00 p.m. for the Exposition (Expo) Center located at 210 Carlos G. Parker Boulevard, Taylor, Texas.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve application and indemnification agreement forms for issuance of event catering permits to support operations of the Williamson County Expo Center, including but not limited to delegation of signing authority to Parks Department Head or Expo Center General Manager for the county on approved forms on condition that forms are not changed (any changes to the forms will require additional commissioners court approval).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Discuss, consider and take appropriate action on approving changes to the un-allocated funds policies and procedures.
View Agenda Item
Senior Director of Human Resources Tara Raymore, Information Technology Service Applications Director Alison Gleason, and Budget Officer Ashlie Koenig addressed the Court.  No action was taken on this item.
 
21.
Discuss, consider and take appropriate action on approving four part-time Juvenile Supervision Officer positions in Juvenile Services, funded by JJAEP Tier II funds, entity 0571.
View Agenda Item
Executive Director of Juvenile Services Scott Matthew and First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve four (4) part-time Juvenile Supervision Officer positions in Juvenile Services; funded by Juvenile Justice Alternative Education Program (JJAEP) Tier II funds, entity 0571.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
22.
Discuss, consider, and take appropriate action on a contract with the Texas Department of Public Safety for two (2) full time equivalents (FTEs) as Forensic Scientists.
View Agenda Item
Sheriff's Office Financial Analyst Kurt Showalter and Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a contract with the Texas Department of Public Safety for two (2) full time equivalents (FTEs) as Forensic Scientists.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Celebration Church (annual renewal for traffic control and security during various church services).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve and acknowledge receipt of Vehicle Reimbursement Agreement with Celebration Church (annual renewal for traffic control and security during various church services).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider and take appropriate action on authorizing the County Judge to execute the Amendment to the Aetna Life Insurance Company (“Aetna”) as an Amendment to Services Agreement Number (MSA) 866349  (the Services Agreement) between Aetna and Williamson County.  This Amendment is to enroll Williamson County in the Teladoc, Inc. (“Teladoc”) program in accordance with the terms and conditions stated in this Amendment which are hereby incorporated as part of the Services Agreement to be effective on January 1, 2017.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the County Judge to execute the Amendment to the Aetna Life Insurance Company (“Aetna”) as an Amendment to Services Agreement Number (MSA) 866349 (the Services Agreement) between Aetna and Williamson County; to enroll Williamson County in the Teladoc, Inc. (“Teladoc”) program in accordance with the terms and conditions stated in this Amendment, which are hereby incorporated as part of the Services Agreement to be effective on January 1, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on the Tobacco Fund Balance Policy, as stated in the Budget Order Section IV Financial Policies.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.  No action was taken on this item.
Attachments:
 
26.
Discuss and take action to approve Letter of Agreement with the Office of Court Administration regarding long distance services for the IV-D court.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Letter of Agreement with the Office of Court Administration regarding long distance services for the IV-D court.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive bids for the purchase of Crushed Granite Base materials for use within the Road and Bridge Division of Williamson County, IFB #1611-125.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive bids for the purchase of Crushed Granite Base materials for use within the Road and Bridge Division of Williamson County, Invitation for Bid (IFB) #1611-125.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on approving the Contract Amendment and Supplemental Agreement for the Engineering Design Services for the Repair of San Gabriel Ranch Road (Contract 1511-030) with Freese and Nichols, Inc.
View Agenda Item
Commissioner Birkman abstained from voting on this item. (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Contract Amendment and Supplemental Agreement for the Engineering Design Services for the Repair of San Gabriel Ranch Road (Contract 1511-030) with Freese and Nichols, Inc.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Lisa Birkman (Abstain)
Attachments:
 
29.
Discuss, consider and take appropriate action on approving expenditures to make repairs to a water leak at the Jail House in the boiler room, as well as needed repairs to valves.  Repairs to be completed per proposal from Mtech in the amount of $16,750.00, under TXMAS-15-03FACO1. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve expenditures to make repairs to a water leak at the Jail House in the boiler room and repairs to valves; per proposal from Mtech in the amount of $16,750.00, under TXMAS-15-03FACO1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action on authorizing the renewal of Fuel, Contract Number 1510-018, for the same pricing, terms and conditions as the existing Contract, for the term of December 1, 2016 - November 30, 2017 with Triple S Fuel - A Division of Texas Enterprises, Inc.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the renewal of Fuel with Triple S Fuel - A Division of Texas Enterprises, Inc., Contract Number 1510-018, for the same pricing, terms, and conditions as the existing Contract; for a one-year term beginning December 1, 2016 and ending November 30, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider, and take appropriate action on awarding RFQ#1507-017, Construction Material Testing/Inspection for Williamson County North Campus Facilities with Raba Kistner, Inc. and authorizing the County Judge to execute professional services agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Request for Quotation (RFQ) #1507-017 for Construction Material Testing/Inspection for Williamson County North Campus Facilities to Raba Kistner, Inc.; and authorize the County Judge to execute professional services agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider, and take appropriate action on approving agreement between Mtech and Williamson County to replace three (3) 750,000 Hydronic boilers in the Williamson County Justice Center, in the amount of $114,750  pursuant to TXMAS contract# TXMAS-15-03FAC01.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve agreement with Mtech to replace three (3) 750,000 Hydronic boilers in the Williamson County Justice Center, in the amount of $114,750.00; pursuant to Texas Multiple Award Schedule (TXMAS) contract #TXMAS-15-03FAC01.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and take appropriate action on authorizing the renewal of Lenel software support, for the same pricing, terms and conditions as the existing contract for the term of December 2016 - December 2017 with Stanley Security.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Lisa Birkman 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the renewal of Lenel software support with Stanley Security for the same pricing, terms, and conditions as the existing contract for a one-year term beginning December 2016 and ending December 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT DID NOT RECESS TO EXECUTIVE SESSION ON TUESDAY, NOVEMBER 8, 2016.
 
34.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Fiji
    e)    Leander Medical Center
    f)    Project Monkey
View Agenda Item
The Court did not recess to Executive Session.
 
35.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss proposed acquisition of property for right-of-way for Mays St. Extension 
    b)    Discuss proposed acquisition of property for proposed SH 29 project.
    c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
    d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: IH-35 at Ronald Reagan Blvd.
    g)    Discuss the acquisition of real property: CR 111
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property: landfill properties
    j)    Discuss the acquisition of real property: Inner Loop.
    k)    Discuss the acquisition of real property for County Facilities.
    l)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
    m)    Discuss the acquisition of real property on CR 305. 
    n)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    o)    Discuss the acquisition of real property: Arterial H
    p)    Discuss the acquisition of easements on the Forest North project.
    q)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    r)    Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects.
    s)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    t)    Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss proposed sale of excess right of way on CR 107

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
The Court did not recess to Executive Session.
 
36.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
f) County Road 241 utility and Right-of-Way Issues and matters;
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause #D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009–2015
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Claims of Texas Association for Children and Families
m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
n) Legislative changes to firearms laws and possession of firearms on county property
o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
The Court did not recess to Executive Session.
 
37.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
The Court did not recess to Executive Session.
 
38.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
The Court did not recess to Executive Session.
 
 
39.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
40.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
41.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009–2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
q) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
r) Notice of claim and demand of Morgan Lee Roach.
s) Berry Springs Park and Preserve pipeline
t) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
No action was taken on this item.
 
42.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
43.
Comments from Commissioners.

There were no comments.

COMMISSIONERS’ COURT ADJOURNED AT 10:55 A.M. ON TUESDAY, NOVEMBER 8, 2016. 
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 15th day of November 2016.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy