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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
NOVEMBER 15, 2016
 


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, NOVEMBER 15, 2016, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • Commissioner Precinct 1 Lisa Birkman
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • County Clerk Nancy E. Rister
Absent:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 4 Larry Madsen
Others Present:
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Carolyn Deibler, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the November 8, 2016 meeting.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Lead Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $1,100,334.51 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
4.
Citizen comments.

The following persons addressed the Court:
Joe Reedholm of Georgetown
Mary Clark representing Commissioner Precinct #1
Patricia Taylor of Georgetown
Linda O'Dell of Hutto
Susan Wukasch of Georgetown
William Nicholas of Georgetown
Jim Dillon of Liberty Hill
Shelby K. Little of Georgetown
Kent Cummins of Georgetown
Jaquita Wilson of Georgetown
Chuck Freeman of Round Rock
Victoria McClurkan of Georgetown
Glenda Harbert of Georgetown
Emily Northrop of Georgetown
Teresa Chapman of Georgetown


 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 13 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for Non Departmental:

From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $1,949.95
To 0100-0409-003006 Non Dept/Office Equip $1,949.95

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
6.
Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for the County Attorney's Office:

From/To Acct No. Description Amount
From 0100-0475-004902 Co Atty Leg Supp $7,233.25
To 0100-0475-003010 Computer Equipment <$5,000 $7,233.25

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (13) File Cabinets, (1) Calendar, (1) Keyboard, (5) Monitors, (2) Computers, (1) Desk shelf, (1) Docking station, (1) Camera, (1) Printer, (21) Chairs, (2) Desks, (1) Mobile Metal Detector, (11) Postjet PJ1500 Autocutters, (10) Epson receipt printers, (4) Label Printer, (1) 2002 White Ford Explorer, (1) 2001 White CPS SBD-240,  (complete list attached) pursuant to Tx. Local Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the disposal of various county assets through auction, including (13) File Cabinets, (1) Calendar, (1) Keyboard, (5) Monitors, (2) Computers, (1) Desk shelf, (1) Docking station, (1) Camera, (1) Printer, (21) Chairs, (2) Desks, (1) Mobile Metal Detector, (11) Postjet PJ1500 Autocutters, (10) Epson receipt printers, (4) Label Printers, (1) 2002 White Ford Explorer, and (1) 2001 White CPS SBD-240 (complete list attached); pursuant to Texas Local Government Code Section 263.152.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through trade-in including (28) Cardiac Science G3 AED's (see attached list) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the disposal of various county assets through trade-in, including (28) Cardiac Science G3 AED's (see attached list); pursuant to Texas Local Government Code Section 263.152.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of a various county asset through inter-departmental transfer (1) 2007 White Dodge Charger (see attached list) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the disposal of a various county asset through inter-departmental transfer, including (1) 2007 White Dodge Charger (see attached list); pursuant to Texas Local Government Code Section 263.152.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
11.
Receive and acknowledge Work Authorization No. 2 under Williamson County Contract for Engineering Services between Terracon Consultants, Inc. and Williamson County dated February 2, 2015 for On Call Geotechnical and Lab Testing Services for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve receipt and acknowledge Work Authorization No. 2 under Williamson County Contract for Engineering Services with Terracon Consultants, Inc. dated February 2, 2015 for On Call Geotechnical and Lab Testing Services for Williamson County Road and Bridge.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
12.
Receive and acknowledge Work Authorization No. 4 under Williamson County Contract for Engineering Services between Alliance Geotechnical Group of Austin, Inc. and Williamson County dated December 3, 2015 for Construction Observation and Material Testing Engineering Services for the Williamson County Exposition Center Project.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve receipt and acknowledge Work Authorization No. 4 under Williamson County Contract for Engineering Services with Alliance Geotechnical Group of Austin, Inc. dated December 3, 2015 for Construction Observation and Material Testing Engineering Services for the Williamson County Exposition Center Project.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
13.
Receive and acknowledge Work Authorization No. 5 under Williamson County Contract for Surveying Services between Surveying and Mapping (SAM) LLC. and Williamson County dated February 9, 2015 for Right of Way Survey and Parcel Maps for San Gabriel Ranch Road for Williamson County Road and Bridge. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve receipt and acknowledge Work Authorization No. 5 under Williamson County Contract for Surveying Services with Surveying and Mapping (SAM) LLC. dated February 9, 2015 for Right-of-Way Survey and Parcel Maps for San Gabriel Ranch Road for Williamson County Road and Bridge.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
REGULAR AGENDA
 
14.
Discuss, consider and take appropriate action on resolution recognizing November as Pancreatic Cancer Awareness month.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Resolution recognizing November 2016 as Pancreatic Cancer Awareness Month and Thursday, November 17, 2016 as Pancreatic Cancer Awareness Day.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
15.
Discuss, consider, and take appropriate action on recognition of the 2016 Air Central Texas Public Sector Award to Williamson County Precinct 4 Commissioner Ron Morrison (posthumous).
View Agenda Item
No action was taken on this item.
 
16.
Discuss consider and take appropriate action on approving Andrea Fonseca as the new Horticulture Extension Agent.
View Agenda Item
District Extension Administrator with Texas A&M AgriLife Extension Service for District 8 Donald Kelm and Williamson County Horticulture Extension Agent Andrea Fonseca addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Andrea Fonseca as the Williamson County Horticulture Extension Agent; effective Monday, January 2, 2017.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
17.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item.
 
18.
Receive and acknowledge the November 2016 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item. 
Attachments:
 
19.
Discuss, consider, and take appropriate action on Contract Amendment No. 2 to the Georgetown Inner Loop at WilCo Way Contract for Engineering Services between Williamson County and Rodriguez Transportation Group, Inc. relating to the 2013 Road Bond Program. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Contract Amendment No. 2 to the Georgetown Inner Loop at WilCo Way Contract for Engineering Services with Rodriguez Transportation Group, Inc. relating to the 2013 Road Bond Program.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
20.
Discuss, consider, and take appropriate action on a Contract for On-Call Geotechnical Engineering and Construction Materials Engineering & Testing Services between Williamson County and Kleinfelder, Inc. relating to the 2013 Road Bond Program. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Contract for On-Call Geotechnical Engineering and Construction Materials Engineering & Testing Services with Kleinfelder, Inc. relating to the 2013 Road Bond Program.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
21.
Discuss, consider, and take appropriate action on a Contract for On-Call Geotechnical Engineering and Materials Testing Services between Williamson County and Rodriguez Engineering Laboratories, LLC relating to the 2013 Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Contract for On-Call Geotechnical Engineering and Materials Testing Services with Rodriguez Engineering Laboratories, LLC relating to the 2013 Road Bond Program.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
22.
Discuss, consider, and take appropriate action regarding a Standard Utility Agreement between Atmos Energy and Williamson County for utility relocations on CR 110 South, a Road Bond Project in Commissioner Pct. 4.
View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Standard Utility Agreement with Atmos Energy for utility relocations on County Road (CR) 110 South, a Road Bond Project in Precinct #4.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
23.
Discuss, consider, and take appropriate action regarding a Standard Utility Agreement between Pedernales Electric Cooperative and Williamson County for utility relocations on Ronald Reagan at IH 35, a Road Bond Project in Commissioner Pct. 3.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Standard Utility Agreement with Pedernales Electric Cooperative for utility relocations on Ronald Reagan at Interstate Highway (IH) 35, a Road Bond Project in Precinct #3.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
24.
Discuss, consider, and take appropriate action regarding a Standard Utility Agreement between Frontier Communications and Williamson County for utility relocations on CR 305 at IH 35, a Road Bond Project in Commissioner Pct 3.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Standard Utility Agreement with Frontier Communications for utility relocations on County Road (CR) 305 at Interstate Highway (IH) 35, a Road Bond Project in Precinct #3.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
25.
Discuss, consider and take any appropriate action on a request for permission to place an Official Texas Historical Marker on the Williamson County Courthouse grounds near the Confederate soldier monument in the event the Texas Historical Commission determines eligibility and approves a marker in relation to a 2017 Official Texas Historical Marker Sponsorship Application to be filed by The Cultural and Historical Advocacy Group of the Georgetown Courageous Conversations Interfaith Initiative. 
 
View Agenda Item
Williamson Museum Executive Director and Williamson County Historical Society Marker Chair Mickie Ross addressed the Court.  No action was taken on this item.
Attachments:
 
26.
Discuss, consider and take appropriate action on First Amendment Interlocal Agreement between Williamson County, Texas and Williamson County & Cities Health District regarding the Community Paramedicine Project.
View Agenda Item
Deputy Director of Emergency Medical Services Mike Knipstein addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a First Amendment Interlocal Agreement with the Williamson County & Cities Health District regarding the Community Paramedicine Project.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on authorizing the new licensing Agreement for pre-employment testing and scoring, for the term of October 3, 2016 - October 3, 2017, with Ergometrics and Applied Personnel Research, Inc.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
28.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive qualifications for Utility Coordination and Utility Engineering Services on RFQ 1611-127. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the Purchasing Agent to advertise and receive qualifications for Utility Coordination and Utility Engineering Services on Request for Qualifications (RFQ) 1611-127; with a change of the "Bid End Date" from December 29, 2016 to January 12, 2017.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action on awarding Martin Marietta for the purchase of Portland Cement, per the lowest and best quote received, pursuant to Texas Local Gov't Code, Section 262.0225(d) and section 262.0245.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To award Martin Marietta for the purchase of Portland Cement as the lowest and best quote received; pursuant to Texas Local Government Code Section 262.0225(d) and Section 262.0245.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on the  approval of the execution of the service agreement with Clifford Power Systems, under Cooperative Agreement TIPS #1042816 for generator maintenance services for FYI 2017 in the amount of $23,001.91.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the execution of the service agreement with Clifford Power Systems, under Cooperative Agreement The Interlocal Purchasing System (TIPS) #1042816 for generator maintenance services for Fiscal Year (FY) 2017 in the amount of $23,001.91.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action to approve a co-op purchase (Buyboard Contract #430-13) between Williamson County Texas and Chastang Ford for (1) 2017 Ford Police Interceptor to support operations of Williamson County 911 Communications.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a co-op purchase (Buyboard Contract #430-13) with Chastang Ford for (1) 2017 Ford Police Interceptor to support operations of Williamson County 911 Communications.

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
32.
Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment Funds.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100-0000-335602 Dist Atty Salary Supplement $7,500.00

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
33.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100-0440-001940 Apportionment Supplement $6,226.14
0100-0440-002010 FICA $476.30
0100-0440-002020 Retirement $797.56

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
34.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Parks.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Parks:

From/To Acct No. Description Amount
0100-0510-004515 Trail Maintenance $27,171.02

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
35.
Discuss, consider and take appropriate action on an order declaring an emergency a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Parks.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To declare an emergency a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Parks:

From/To Acct No. Description Amount
0100-0510-004515 Trail Maintenance $7,174.56

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
36.
Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations:

From/To Acct No. Description Amount
0100-0000-367403 Park Donations $249.00

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
37.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:

From/To Acct No. Description Amount
0100-0510-003670 Use of Donations $249.00

Aye:
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 11:08 A.M. ON TUESDAY, NOVEMBER 15, 2016.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 11:09 A.M. ON TUESDAY, NOVEMBER 15, 2016.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:10 A.M. ON TUESDAY, NOVEMBER 15, 2016.
 
38.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Fiji
    e)    Leander Medical Center
    f)    Project Monkey
View Agenda Item
No action was taken in Executive Session.
 
39.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss proposed acquisition of property for right-of-way for Mays St. Extension 
    b)    Discuss proposed acquisition of property for proposed SH 29 project.
    c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
    d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: IH-35 at Ronald Reagan Blvd.
    g)    Discuss the acquisition of real property: CR 111
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property: landfill properties
    j)    Discuss the acquisition of real property: Inner Loop.
    k)    Discuss the acquisition of real property for County Facilities.
    l)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
    m)    Discuss the acquisition of real property on CR 305. 
    n)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    o)    Discuss the acquisition of real property: Arterial H
    p)    Discuss the acquisition of easements on the Forest North project.
    q)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    r)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
    s)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    t)    Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.
    u)    Discuss the acquisition of real property for CR 258.
    v)    Discuss the acquisition of real property for Lakeline Blvd.
    x)    Discuss the acquisition of real property for US 183.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss proposed sale of excess right of way on CR 107

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
40.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
f) County Road 241 utility and Right-of-Way Issues and matters;
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Claims of Texas Association for Children and Families
m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
n) Legislative changes to firearms laws and possession of firearms on county property
o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
No action was taken in Executive Session.
 
41.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
42.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:50 A.M. ON TUESDAY, NOVEMBER 15, 2016.
 
43.
Discuss and take appropriate action regarding matters concerning economic development.
No action was taken on this item.
 
44.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
45.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
q) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
r) Notice of claim and demand of Morgan Lee Roach.
s) Berry Springs Park and Preserve pipeline
t) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
No action was taken on this item.
 
46.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
47.
Comments from Commissioners.
Commissioner Birkman congratulated Commissioner Precinct #1 Elect Terry Cook.

Commissioner Long reminded everyone that Wednesday, November 16, 2016 is Geographic Information Systems (GIS) Day. 

Commissioner Covey expressed she is honored to continue to serve as Commissioner of Precinct #3.
COMMISSIONERS’ COURT ADJOURNED AT 11:50 A.M. ON TUESDAY, NOVEMBER 15, 2016. 
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 29th day of November 2016.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy