Minutes for Commissioners Court - Regular Session

MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
DECEMBER 13, 2016

STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:32 A.M. on TUESDAY, DECEMBER 13, 2016, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:

County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
County Clerk Nancy E. Rister

Absent:

Commissioner Precinct 3 Valerie Covey

Others Present:

Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
Carolyn Deibler, Deputy County Clerk

Review and approval of minutes.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the Minutes of the December 6, 2016 meeting.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

12.06.2016 CC Minutes

Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.

No action was taken on this item.

Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

First Assistant County Auditor Julie Kiley addressed the Court.

Commissioner Birkman abstained in regard to payment of an invoice for The Gabriels Funeral Chapel (Conflict of Interest Affidavit attached).

Commission Madsen abstained in regard to payment of an invoice for Russell Madsen (Conflict of Interest Affidavit attached).

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Lisa Birkman

Motion: To authorize the payment of bills totaling $3,074,589.06 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Citizen comments.

Paulo Pinto and Bill Kelberlau of Georgetown addressed the Court.

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 15 )

Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a line item transfer for the County Sheriff:

From/To	Acct No.	Description	Amount
From	0100-0560-005700	Vehicles >$5,000	$6,800.00
To	0100-0560-005000	Capital Outlay >$5,000	$6,800.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Discuss, consider and take appropriate action on a line item transfer for the Commissioner Precinct #2 Office.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a line item transfer for the Commissioner Precinct #2 Office:

From/To	Acct No.	Description	Amount
From	0100-0409-004998	Non Dept/Contingencies	$826.00
To	0100-0212-001100	Commissioner Precinct #2/Full-Time Salary	$826.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for November 2016 pursuant to Texas Local Government Code § 114.026.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve the monthly Treasurer's Report on Williamson County Finances for November 2016; pursuant to Texas Local Government Code Section 114.026.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

November 2016 Treasurer's Report

Discuss, consider and take appropriate action on a resolution authorizing the Presiding Officer of the Williamson County Commissioners Court to execute a Deed Without Warranty from Williamson County, Texas to Abraham Eliashar pertaining to property described as a Lot 12, Block 70 ARB Bartlett, City of Bartlett, Williamson County, Texas being that property more particularly described in Volume 332, Page 15 of the Deed Records and Document 2011028185 of the Official Public Records Williamson County, Texas Tax Account No. R007803.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a Resolution authorizing the County Judge to execute a Deed Without Warranty from Williamson County, Texas to Abraham Eliashar pertaining to property described as a Lot 12, Block 70 ARB Bartlett, City of Bartlett, Williamson County, Texas being that property more particularly described in Volume 332, Page 15 of the Deed Records and Document 2011028185 of the Official Public Records Williamson County, Texas (Tax Account No. R007803).

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Discuss, consider and take appropriate action on a resolution authorizing the Presiding Officer of the Williamson County Commissioners Court to execute a Deed Without Warranty from Williamson County, Texas to the David Legere pertaining to property described as a the Northeast Part of Lot 4, Block 1, Duffy Subdivision, City of Taylor, Williamson County, Texas being that property more particularly described in Volume 567, Page 411 of the Deed Records and Document No. 2011086827 of the Official Public Records, Williamson County, Texas (Tax Account No. R016917).

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a Resolution authorizing the County Judge to execute a Deed Without Warranty from Williamson County, Texas to the David Legere pertaining to property described as a the Northeast Part of Lot 4, Block 1, Duffy Subdivision, City of Taylor, Williamson County, Texas being that property more particularly described in Volume 567, Page 411 of the Deed Records and Document No. 2011086827 of the Official Public Records, Williamson County, Texas (Tax Account No. R016917).

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

10.

Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

________________________________________

Motion by: County Judge Dan A. Gattis
Second by: Commissioner Precinct 1 Lisa Birkman

Motion: To reconsider Item #10.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

________________________________________

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To amend the motion to include the additions in the handout as provided by the Senior Director of Human Resources.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Comp Items - Correction

11.

Discuss, consider and take appropriate action on authorizing on the disposal of various county assets through auction including (1) Table, (1) Copier, (1) Fax machine, (1) Computer, (3) Chairs, (1) 2007 Black Chevy Impala, (1) 2002 Red Chevy 1500 Xcab, (1) 2009 Silver Ford Crown Vic, (1) 2000 White Ford F150, (1) 2009 Black Toyota Tacoma, (1) 2013 Black Ford Explorer (complete lists attached) pursuant to Tx. Local Gov't Code 263.152.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve authorizing the disposal of various county assets through auction, including (1) Table, (1) Copier, (1) Fax machine, (1) Computer, (3) Chairs, (1) 2007 Black Chevy Impala, (1) 2002 Red Chevy 1500 Xcab, (1) 2009 Silver Ford Crown Vic, (1) 2000 White Ford F150, (1) 2009 Black Toyota Tacoma, and (1) 2013 Black Ford Explorer (complete lists attached); pursuant to Texas Local Government Code Section 263.152.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

12.

Discuss, consider and take appropriate action on authorizing the disposal of (1) Brown Executive Chair through inter-departmental transfer (see attached list) pursuant to Tx. Local Gov't code 263.152.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve authorizing the disposal of (1) Brown Executive Chair through inter-departmental transfer (see attached list); pursuant to Texas Local Government Code Section 263.152.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Asset Transfer

13.

Receive and acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services between Raba Kistner, Inc. and Williamson County dated November 10, 2016 for Construction Material Testing and Inspection for Williamson County North Campus Facilities.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve receipt and acknowledge Work Authorization No. 1 with Raba Kistner, Inc. under Williamson County Contract for Engineering Services dated November 10, 2016 for Construction Material Testing and Inspection for Williamson County North Campus Facilities.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

WA #1 with RABA for Material Testing Inspection at N Campus

14.

Discuss, consider, and take appropriate action on approval of the preliminary plat for the Sonterra West Sec 7A subdivision - Pct 3.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve preliminary plat for the Sonterra West Section 7A subdivision - Precinct #3.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Sonterra West Sec 7A

15.

Discuss, consider and take appropriate action on approval of the revised plat for the Sonterra Commercial Subdivision Sec 1 Blk E - Pct 3.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a revised plat for the Sonterra Commercial Subdivision Section 1 Block E - Precinct #3.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Replat - Sonterra Commercial Subdivision Sec 1 Blk E

REGULAR AGENDA

16.

Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.

View Agenda Item

Senior Director of Infrastructure Bob Daigh announced that Terron Evertson has been selected as the new County Engineer.

No action was taken on this item.

17.

Discuss, consider and take appropriate action on approving a resolution regarding the abandonment and vacation of a 30-foot wide Access Easement situated on Lot 3, San Gabriel Ridge Section One - Pct 2.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve a resolution regarding the abandonment and vacation of a 30-foot wide Access Easement situated on Lot 3, San Gabriel Ridge Section One - Precinct #2.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

18.

Discuss, consider, and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission, required as part of the Due Diligence Environmental Investigations on Southwest Bypass (Barnes Tract), a Road Bond Project in Commissioner Pct. 3.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve an Antiquities Permit Application to the Texas Historical Commission, required as part of the Due Diligence Environmental Investigations on Southwest Bypass (Barnes Tract), a Road Bond Project in Precinct #3.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Antiquities Permit Application

19.

Discuss, consider and take appropriate action on approving the transfer of funds for 2006 Road Bond per the recommendations of Mike Weaver, Road Bond Manager in the amount of $298,979.28 from 2006 Road Bond Non Department (P156) to SH 195 (P149).

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the transfer of funds for 2006 Road Bond funds per recommendation of Road Bond Manager Mike Weaver in the amount of $298,979.28 from Non-Department (P156) to State Highway 195 (P149).

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Memo-SH 195

20.

Discuss, consider and take appropriate action on a Supplemental Agreement No. 4 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. for Karst Feature Evaluation in relation to the Williamson County North Campus Project.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve a Supplemental Agreement No. 4 to Agreement for Architectural and Engineering Services with BLGY, Inc. for Karst Feature Evaluation in relation to the Williamson County North Campus Project.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

21.

Discuss, consider and take appropriate action on a Development Agreement regarding CR 305 Extension at IH 35 with Schwertner Farms, Inc.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve a Development Agreement with Schwertner Farms, Inc. regarding County Road (CR) 305 Extension at Interstate Highway (IH) 35.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Development Agreement with Schwertner Farms

22.

Discuss, consider and take appropriate action on a Real Estate Contract with Donald R. Hoyt and Cynthia Hoyt for ROW needed on CR 305. (Parcel 5)

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve a Real Estate Contract with Donald R. Hoyt and Cynthia Hoyt for Right-of-Way (ROW) needed on County Road (CR) 305. (Parcel 5)

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

RE Contract with Hoyt for ROW on CR 305

23.

Discuss, consider and take appropriate action on a Real Estate Contract with Gary G. Beran and Bertha M. Beran for ROW needed on CR 101. (PARCEL 45)

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve a Real Estate Contract with Gary G. Beran and Bertha M. Beran for Right-of-Way (ROW) needed on County Road (CR) 101. (PARCEL 45)

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

RE Contract with Beran for ROW on CR 101

24.

Discuss, consider and take appropriate action authorizing the County Judge to execute a Special Warranty Deed and a Deed Without Warranty to convey excess right-of-way to DALH- Cedar Park, LLC.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To authorize the County Judge to execute a Special Warranty Deed and a Deed Without Warranty to convey excess right-of-way to DALH - Cedar Park, LLC.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

25.

Discuss, consider, and take appropriate action on appointing Brenda Fitzgerald Rhea to the Associate Judge/Magistrate position pursuant to Texas Government Code Sec. 54A.002.

View Agenda Item

General Counsel to Commissioners' Court Hal Hawes addressed the Court.

No action was taken on this item.

26.

Discuss, consider and take appropriate action on reappointing PJ Stevens, Dr. Winnann Ewing, Dr. David Ciambrone, Dan Doss, Nancy Bell, Eloise Brackenridge, Lloyd Mattingly, George Schumann, David Voelter, and Clare Easley to the Williamson County Historical Commission for a two year term from January 1, 2017 through December 31, 2018, in accordance with Texas Local Government Code Chapter 318.003.

View Agenda Item

Williamson County Historical Commission Chairman Dr. David Ciambrone addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To re-appoint PJ Stevens, Dr. Winnann Ewing, Dr. David Ciambrone, Dan Doss, Nancy Bell, Eloise Brackenridge, Lloyd Mattingly, George Schumann, David Voelter, and Clare Easley to the Williamson County Historical Commission for a two-year term beginning January 1, 2017 and ending December 31, 2018; in accordance with Texas Local Government Code Chapter 318.003.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

27.

Discuss, consider and take appropriate action on approving the renewal of education affiliation agreement between Williamson County EMS and Leander Fire Department.

View Agenda Item

Director of Emergency Medical Services (EMS) Mike Knipstein addressed the Court.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the renewal of BLS Education Affiliation Agreement between Williamson County Emergency Medical Services (EMS) and Leander Fire Department.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Leander FD Education Affiliation Agreement 2016-2018

28.

Discuss and take action regarding the approval of a Resolution Designating the County's Allocation of $3,773,122 in Qualified Energy Conservation Bonds to the Central Texas Regional Mobility and authorize delivery of notice to the State of Texas Bond Review Board.

View Agenda Item

First Assistant County Auditor Julie Kiley and Central Texas Regional Mobility Authority Chief Financial Officer Bill Chapman addressed the Court.

No action was taken on this item.

Attachments:

29.

Discuss, consider and take appropriate action on approving an addition to language in the Employee Policy Manual, clarifying the maximum break in service to qualify for an adjusted service date, if an exception is approved by Human Resources.

View Agenda Item

Senior Director of Human Resources Tara Raymore addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an addition to language in the Employee Policy Manual, clarifying the maximum break in service to qualify for an adjusted service date, if an exception is approved by Human Resources; with the maximum break in service to be one (1) year.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Adjusted Service

30.

Discuss, consider and take appropriate action regarding engagement of the law firm of Bickerstaff Heath Delgado Acosta LLP to review county policies and procedures as directed by the Commissioners Court; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: County Judge Dan A. Gattis

Motion: To approve the engagement of the law firm of Bickerstaff Heath Delgado Acosta LLP to review County policies and procedures as directed by the Commissioners' Court; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Engagement Agreement with Bickerstaff Heath Delgado Acosta

31.

Discuss, consider and take appropriate action on proposed revisions to the Williamson County Evaluation Committee Policy per Local Government Code §262.011(o), as originally adopted May 17, 2016.

View Agenda Item

General Counsel to Commissioners' Court Hal Hawes and Deputy Purchasing Agent Kerstin Hancock addressed the Court.

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: County Judge Dan A. Gattis

Motion: To table action on proposed revisions to the Williamson County Evaluation Committee Policy per Local Government Code §262.011(o), as originally adopted May 17, 2016.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

32.

Discuss, consider and take appropriate action on approving the Amendment for the Odyssey Software Agreement with Tyler Technologies to add Inmate Fingerprint Biometrics.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the Amendment for the Odyssey Software Agreement with Tyler Technologies to add Inmate Fingerprint Biometrics.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

33.

Discuss, consider and take appropriate action on approving the Amendment on the Mcliff Partners Vending Services Agreement and renewal for the same pricing, terms and conditions as the existing Agreement and Amendments for the term of December 1, 2016 - November 30, 2017, with Mcliff Coffee + Vending.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the Vending Services Amendment No. 1 with Mcliff Partners Ltd, d/b/a Mcliff Coffee + Vending and the Summary Agreement for Renewal of Williamson County Contract with Mcliff Partners Vending Services for the same pricing, terms, and conditions as the existing Agreement and Amendments for a one-year term beginning December 1, 2016 and ending November 30, 2017.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

34.

Discuss, consider, and take appropriate action on exempting Deccan International from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Codes, as the sole source provider of the Live MUM 2.0 software upgrade, maintenance and additional licenses.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To exempt Deccan International from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Codes, as the sole source provider of the Live MUM 2.0 software upgrade, maintenance, and additional licenses.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Deccan Sole Source Documents

35.

Discuss, consider, and take appropriate action on exempting Aristatek, Inc. from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of PEAC-WMD hazmat software and maintenance, and approving agreement between Williamson County and Aristatek, Inc.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To exempt Aristatek, Inc. from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of PEAC-WMD hazmat software and maintenance; and approve agreement between Williamson County and Aristatek, Inc.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

36.

Discuss, consider, and take appropriate action on approving the new Agreement with Tyler Technologies for Brazos Software and Hardware for JP3, JP4 and Patrol Departments.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the new Agreement with Tyler Technologies for Brazos Software and Hardware for Justice of the Peace Precinct #3, Justice of the Peace Precinct #4, and Patrol Departments.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

37.

Discuss, consider, and take appropriate action on rejecting the only proposal received for RFP#1606-093, Payroll Services for existing Temporary Labor for Elections Administration from Nova Management.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To reject the only proposal received for Request for Proposal (RFP) #1606-093, Payroll Services for existing Temporary Labor for Elections Administration from Nova Management.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

38.

Discuss, consider, and take appropriate action on approving the Change Order on the Hazard Fuels Reduction Program Contract 1605-085, with Quality Tree and Lawn.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the Change Order on the Hazard Fuels Reduction Program Contract 1605-085 with Quality Tree and Lawn.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

39.

Discuss, consider and take appropriate action on the Fiscal Year 2017 Animal Shelter Donation Fund.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the Fiscal Year 2017 Animal Shelter Donation Fund.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

Attachments:

Animal Shelter Donation Fund Budget

40.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for the Animal Shelter.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for the Animal Shelter:

From/To	Acct No.	Description	Amount
	0545-0000-364100	Insurance Reimbursements	$6,947.46

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

41.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the Animal Shelter.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the Animal Shelter:

Acct No.	Description	Amount
0545-0545-003006	Office Equipment < $5,000.00	$1,060.00
0545-0545-003010	Computer Equipment < $5,000.00	$3,940.94
0545-0545-004510	Facility Repairs	$1,946.52

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

42.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2016 donation dollars for the Parks Department.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2016 donation dollars for the Parks Department:

From/To	Acct No.	Description	Amount
	0100-0510-003670	Use of Donations	$8,286.36

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

43.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations:

From/To	Acct No.	Description	Amount
	0100-0000-367403	Park Donations	$1,919.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

44.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:

From/To	Acct No.	Description	Amount
	0100-0510-003670	Use of Donations	$1,919.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

45.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Veterans Services Donations.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Veterans Services Donations:

From/To	Acct No.	Description	Amount
	0100-0000-367400	Donations	$500.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

46.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Veterans Services Donations.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Veterans Services Donations:

From/To	Acct No.	Description	Amount
	0100-0405-003670	Use of Donations	$500.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

47.

Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Juvenile Services.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Juvenile Services:

From/To	Acct No.	Description	Amount
	0100-0576-004103	GISD Residential Services	$33,325.80

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

48.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for various departments.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for various departments:

Acct No.	Description	Amount
0100-0475-004229	Co Atty/ St Law Enforc Trng	$1,253.99
0100-0551-004229	Const 1/St Law Enforc Trng	$955.23
0100-0552-004229	Const 2/St Law Enforc Trng	$4,243.23
0100-0553-004229	Const 3/St Law Enforc Trng	$5,962.01
0100-0554-004229	Const 4/St Law Enforc Trng	$4,242.28
0100-0560-004229	SO/St Law Enforc Trng	$37,846.36
0100-0570-004229	Co Jail/St Law Enforc Trng	$9,627.61
0100-0440-004229	DA/St Law Enforc Trng	$0.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

49.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2016 donation dollars for Veterans Services:

From/To	Acct No.	Description	Amount
	0100-0405-003670	Use of Donations	$1,376.20

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

50.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2016 donation dollars for the Emergency Medical Services (EMS) Department:

From/To	Acct No.	Description	Amount
	0100-0540-003670	Use of Donations	$362.46

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

51.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment for unspent 2016 donation dollars for the Sheriff's Office donations:

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment for unspent 2016 donation dollars for the Sheriff's Office donations:

From/To	Acct No.	Description	Amount
	0100-0560-003671	Use of V.A. Donations	$940.03

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

52.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for the Wireless Communications Department:

From/To	Acct No.	Description	Amount
	0100-000-364100	Insurance Reimbursements	$3,652.78

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

53.

View Agenda Item

Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the Wireless Communications Department:

From/To	Acct No.	Description	Amount
	0100-0587-004541	Vehicle Repairs and Maint	$3,652.78

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:: Commissioner Precinct 3 Valerie Covey (Absent)

COMMISSIONERS' COURT DID NOT RECESS TO EXECUTIVE SESSION ON TUESDAY, DECEMBER 13, 2016.

54.

Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
   a)   Business prospect(s) that may locate or expand within Williamson County.
   b)   Discuss Pearson Road District.
   c)   Discuss North Woods Road District.
   d)   Project Fiji
   e)   Leander Medical Center
   f)   Project Monkey

View Agenda Item

The Court did not recess to Executive Session.

55.

Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.   Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
   a)   Discuss proposed acquisition of property for right-of-way for Mays St. Extension
   b)   Discuss proposed acquisition of property for proposed SH 29 project.
   c)   Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
   d)   Discuss possible acquisition of property with endangered species for mitigation purposes.
   e)   Discuss the acquisition of real property: CR 101
   f)   Discuss the acquisition of real property: IH-35 at Ronald Reagan Blvd.
   g)   Discuss the acquisition of real property: CR 111
   h)   Discuss the acquisition of real property for proposed CR 110 project. (All sections)
   i)   Discuss the acquisition of real property: landfill properties
   j)   Discuss the acquisition of real property: Inner Loop.
   k)   Discuss the acquisition of real property for County Facilities.
   l)   Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
   m)   Discuss the acquisition of real property on CR 305.
   n)   Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
   o)   Discuss the acquisition of real property: Arterial H
   p)   Discuss the acquisition of easements on the Forest North project.
   q)   Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd.
   r)   Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects.
   s)    Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
   t)   Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.
   u)   Discuss the acquisition of real property for CR 258.
   v)   Discuss the acquisition of real property for Lakeline Blvd.
   x)   Discuss the acquisition of real property for US 183.

B.   Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
   a)   Discuss County owned real estate containing underground water rights and interests.
   b)   Discuss possible sale of 183 A excess right of way
   c)   Discuss proposed sale of real estate of Blue Springs Blvd
   d)   Discuss proposed sale of excess right of way on CR 107
   e)   Discuss proposed sale of excess right of way on US 183 A Toll Road.

C.   Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.

View Agenda Item

The Court did not recess to Executive Session.

56.

Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
f) County Road 241 utility and Right-of-Way Issues and matters;
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419^th Judicial District Court of Travis County
i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Claims of Texas Association for Children and Families
m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
n) Legislative changes to firearms laws and possession of firearms on county property
o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division

The Court did not recess to Executive Session.

57.

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).

The Court did not recess to Executive Session.

58.

Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).

The Court did not recess to Executive Session.

59.

Discuss and take appropriate action concerning economic development.

No action was taken on this item.

60.

Discuss and take appropriate action concerning real estate.

No action was taken on this item.

61.

Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419^th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division
q) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
r) Notice of claim and demand of Morgan Lee Roach.
s) Berry Springs Park and Preserve pipeline
t) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al., In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division

No action was taken on this item.

62.

Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.

No action was taken on this item.

63.

Comments from Commissioners.

There were no comments.

COMMISSIONERS’ COURT ADJOURNED AT 10:18 A.M. ON TUESDAY, DECEMBER 13, 2016.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 20th day of December 2016.

ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy