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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
JANUARY 17, 2017



STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, JANUARY 17, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
  • Carolyn Deibler, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the January 10, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Lead Nathan Zinsmeyer addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $4,067,585.60 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
The following persons addressed the Court:
John Drummond of Georgetown
Bill Kelberlau of Georgetown
Jim Dillon of Liberty Hill
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 21 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for County Court at Law #2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for County Court at Law #2:

From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $1,479.00
To 0100-0427-003006 CCL2/Office Equip $1,479.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
6.
Discuss, consider and take appropriate action on filling open position of Chief Deputy Constable for the Constable Precinct Two office with William H. Beechinor, pursuant to Tex. Loc. Gov't. Code 86.011.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To appoint Chief Deputy Constable William H. Beechinor to the open position of Constable Precinct #2; pursuant to Texas Local Government Code Section 86.011.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on reappointing Marlene S. McMichael to the Williamson County and Cities Health District Board of Directors to serve a three (3) year term commencing effective January 1, 2017 and ending December 31, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve re-appointing Marlene S. McMichael to the Williamson County and Cities Health District Board of Directors to serve a three-year term beginning January 1, 2017 and ending December 31, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action on the reappointment of Kelley Masters to Place #4 on the ESD #11 Board of Directors for a term effective January 1, 2017 to December 31, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve re-appointing Kelley Masters to Place #4 on the Emergency Services District (ESD) #11 Board of Directors for a two-year term beginning January 1, 2017 and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
9.
Discuss, consider and take appropriate action on reappointing Bobby Bunte to the ESD #8 Georgetown board with the term commencing immediately and continuing thereafter until December 31, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve re-appointing Bobby Bunte to the Emergency Services District (ESD) #8 Georgetown Board for a two-year term beginning January 17, 2017 and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
10.
Discuss, consider and take appropriate action regarding request of Constable Precinct One for approval of Deke Pierce to the open deputy constable position in precinct one pursuant to Tex. Loc. Gov't Code 86.011.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Deke Pierce to the open Deputy Constable position in Precinct #1; pursuant to Texas Local Government Code Section 86.011.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
11.
Discuss and approve noting in minutes the continuing education credits as required by law for County Clerk from the County & District Clerks' Association.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve noting in the Minutes the continuing education credits as required by law for County Clerk Nancy E. Rister from the County & District Clerks' Association.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (2) Refrigerators, (1) Freezer, (17) Book Cases, (4) Cabinets, (5) desks, (12) Doors, (85) Chairs, (1) Safe, (2) Typewriters with stands, (3) Tables, (1) Digital smartboard, (3) Servers, (1) Backup, (1) Switch, (5) Computers, (7) Blue Police jackets,(12) Monitors,(1)  Copier Stand, (1) Fingerprint stand with pad (see attached lists) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the disposal of various county assets through auction, including (2) Refrigerators, (1) Freezer, (17) Book Cases, (4) Cabinets, (5) Desks, (12) Doors, (85) Chairs, (1) Safe, (2) Typewriters with stands, (3) Tables, (1) Digital smartboard, (3) Servers, (1) Backup, (1) Switch, (5) Computers, (7) Blue Police jackets,(12) Monitors,(1) Copier Stand, and (1) Fingerprint stand with pad (see attached lists); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (2) AED cardiac science, power heart AED G3 and (2) ABA Ballistic vests (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the disposal of various county assets through inter-departmental transfer, including (2) AED cardiac science, power heart AED G3 and (2) ABA Ballistic vests (see attached lists); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for December 2016 pursuant to Texas Local Government Code 114.026.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the monthly Treasurer's Report on Williamson County Finances for December 2016; pursuant to Texas Local Government Code Section 114.026.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, December 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Justice of the Peace Precinct #4 December 2016 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider and take appropriate action on various line item transfers as related to the adjustment to the bottom of the "B" grade chart previously approved in the FY 17 budget process.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve various line item transfers as related to the adjustment to the bottom of the "B" grade chart previously approved in the Fiscal Year (FY) 2017 budget process.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Receive and acknowledge Work Authorization No. 8 under Williamson County Contract for Engineering Services between PaveTex Engineering and Testing Inc. and Williamson County dated February 10, 2015 for On Call Geotechnical and Lab Testing Services for Williamson County Road and Bridge. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve receipt and acknowledge Work Authorization No. 8 under Williamson County Contract for Engineering Services with PaveTex Engineering and Testing Inc. dated February 10, 2015 for On Call Geotechnical and Lab Testing Services for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Receive and acknowledge Supplemental Work Authorization No. 1 under Williamson County Contract between Surveying and Mapping (SAM) LLC. and Williamson County dated February 9, 2015 for Design survey services along River Road and along Old Windmill Road.  This supplemental is to extend the expiration date to September 30, 2017 only.  The current Work Authorization dollar amount will remain the same. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve receipt and acknowledge Supplemental Work Authorization No. 1 with Surveying and Mapping (SAM) LLC. dated February 9, 2015 for Design survey services along River Road and along Old Windmill Road; to extend the expiration date to September 30, 2017 only and the current Work Authorization dollar amount will remain the same.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Receive and acknowledge Supplemental Work Authorization No. 1 under Williamson County Contract between Surveying and Mapping (SAM) LLC. and Williamson County dated February 9, 2015 for Right of Way Survey and Parcel Maps for San Gabriel Ranch Road.  This supplemental is to extend the expiration date to September 30, 2017 only.  The current Work Authorization dollar amount will remain the same. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To receive and acknowledge Supplemental Work Authorization No. 1 with Surveying and Mapping (SAM) LLC. dated February 9, 2015 for Right-of-Way Survey and Parcel Maps for San Gabriel Ranch Road; to extend the expiration date to September 30, 2017 only and the current Work Authorization dollar amount will remain the same.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Melchor Estates subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the preliminary plat for the Melchor Estates subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
22.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item.
 
23.
Receive and acknowledge the January 2017 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item.
Attachments:
 
24.
Discuss, consider, and take appropriate action on 2006 Road Bond Funds for a transfer request per recommendation of Mike Weaver, Road Bond Manager.  Transferring $850,142.96 to SH 195 (P149) in the amount of $788,798.12 from Chandler Road Expansion (P255) and $61,344.84 from CR 138 Expansion (P179).  In addition, close the following projects and move balances to Departmental (P156) in the amount of $235,208.61 from IH 35 Frontage Road (P162), $11,881.94 from RM 620 (P167), $288,099.37 from Lakeline Blvd. (P170), $117,982.24 from Ronald Reagan Blvd (P196), $90,305.39 from CR 170 (P213), $5,616.32 from SH 29 Safety Improvements (P217), $149,910.63 from US 183/RM 1869 (P250), $5,857.80 from Lakeline Blvd. Ext. Ph. III (P266), $255,143.59 from CR 110 North Ph. III (P267), and $231,337.99 from Tradesman Drive UPRR Crossing (P263). 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize transfer of 2006 Road Bond funds per recommendation of Road Bond Manager Mike Weaver in the amount of $850,142.96 to State Highway (SH) 195 (P149) in the amount of $788,798.12 from Chandler Road Expansion (P255) and $61,344.84 from County Road (CR) 138 Expansion (P179); and close the following projects and move balances to Departmental (P156) in the amount of $235,208.61 from Interstate Highway (IH) 35 Frontage Road (P162), $11,881.94 from Ranch-to-Market (RM) 620 (P167), $288,099.37 from Lakeline Boulevard (P170), $117,982.24 from Ronald Reagan Boulevard (P196), $90,305.39 from CR 170 (P213), $5,616.32 from SH 29 Safety Improvements (P217), $149,910.63 from US Highway 183/RM 1869 (P250), $5,857.80 from Lakeline Boulevard Extension Phase III (P266), $255,143.59 from CR 110 North Phase III (P267), and $231,337.99 from Tradesman Drive Union Pacific Railroad (UPRR) Crossing (P263).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1608-107 (Contractor Alpha Paving Industries, LLC), in the amount of $-3,085.50 for Cul-De-Sac Fog Seal (for Subdivision Seal Coat 2016).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 1 to contract number Invitation for Bid (IFB) 1608-107 with Contractor Alpha Paving Industries, LLC in the amount of $-3,085.50 for Cul-De-Sac Fog Seal (for Subdivision Seal Coat 2016).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss, consider and take appropriate action regarding the appointment of Robert B. Daigh P.E. as the Williamson County representative of the CAMPO Technical Advisory Committee and Katheryn Cromwell AICP as an alternate member.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To appoint Robert B. Daigh, Professional Engineer (P.E.) as the Williamson County representative of the Capital Area Metropolitan Planning Organization (CAMPO) Technical Advisory Committee and Katheryn Cromwell, American Institute of Certified Planners (AICP) as an alternate member.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
27.
Discuss, consider and take appropriate action on a Real Estate Contract with RCNT, LP for right of way needed on CR 101 (Parcel 11).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with RCNT, LP for Right-of-Way needed on County Road (CR) 101 (Parcel 11).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on a Real Estate Contract with Daniel and Anna Rangel for right of way needed on CR 111 (Parcel 22).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with Daniel and Anna Rangel for Right-of-Way needed on County Road (CR) 111 (Parcel 22).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Hear update and discuss bills filed during the 85th Texas Legislative Session.
View Agenda Item
No action was taken on this item.
 
30.
Discuss, consider, and take appropriate action on the issuance of a county-wide burn ban not to exceed 90 days and to authorize the County Judge to lift said ban when conditions improve.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.  No action was taken on this item.
 
31.
To discuss, consider, and take action on the approval and adoption of the Williamson County, Texas Hazard Mitigation Plan dated January 2017.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve and adopt the Williamson County, Texas Hazard Mitigation Plan dated January 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider, and take appropriate action on the approval of the Radiation Detector – GammaRae II Project for submittal for FY17 Homeland Security Grant funding in the amount of $5,000.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Radiation Detector – GammaRae II Project for submittal for Fiscal Year (FY) 2017 Homeland Security Grant funding in the amount of $5,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider, and take appropriate action on the approval of the Annual HazMat Monitor Maintenance Project for submittal for FY17 Homeland Security Grant funding in the amount of $22,000.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Annual HazMat Monitor Maintenance Project for submittal for Fiscal Year (FY) 2017 Homeland Security Grant funding in the amount of $22,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action on the approval of the AreaRae HazMat Monitors Project for submittal for FY17 Homeland Security Grant funding in the amount of $115,500.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the AreaRae HazMat Monitors Project for submittal for Fiscal Year (FY) 2017 Homeland Security Grant funding in the amount of $115,500.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider, and take appropriate action on the approval of the Gemini Analyzer – RAMAN and FTIR Project for submittal for FY17 Homeland Security Grant funding in the amount of $98,000.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Gemini Analyzer – RAMAN (named for the scientist Sir. C. V. Raman) and Fourier Transform Infrared Radiation (FTIR) Project for submittal for Fiscal Year (FY) 2017 Homeland Security Grant funding in the amount of $98,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider, and take appropriate action on the approval of the HazMat Level A Suits with Flash Protection and Suit Tester Project for submittal for FY17 Homeland Security Grant funding in the amount of $35,400.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the HazMat Level A Suits with Flash Protection and Suit Tester Project for submittal for Fiscal Year (FY) 2017 Homeland Security Grant funding in the amount of $35,400.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider, and take appropriate action on the approval of the Hazmat Radiation Dosimeter Project for submittal for FY17 Homeland Security Grant funding in the amount of $24,800.
View Agenda Item

Director of Emergency Management Jarred Thomas addressed the Court.

 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Hazmat Radiation Dosimeter Project for submittal for Fiscal Year (FY) 2017 Homeland Security Grant funding in the amount of $24,800.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider, and take appropriate action on the approval of the Magnetic Patch Project for submittal for FY17 Homeland Security Grant funding in the amount of $5,800.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Magnetic Patch Project for submittal for Fiscal Year (FY) 2017 Homeland Security Grant funding in the amount of $5,800.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider, and take appropriate action on the approval of the Command Vehicle 3 (CV-3) Sustainment & Enhanced Interoperability Project for submittal for FY17 Homeland Security Grant funding in the amount of $140,840.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Command Vehicle 3 (CV-3) Sustainment & Enhanced Interoperability Project for submittal for Fiscal Year (FY) 2017 Homeland Security Grant funding in the amount of $140,840.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Consider approving request to issue a call for projects that will utilized Community Development Block Grant funds for the FY17 funding cycle.
View Agenda Item
Community Development Administrator Sally Bardwell addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a request to issue a call for projects that will utilized Community Development Block Grant funds for the Fiscal Year (FY) 2017 funding cycle.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
41.
Discuss, consider and take appropriate action regarding acceptance of a donation(s) from the First Baptist Church of Georgetown for the use of a meeting room in relation to a Williamson County Road Bond public open house on February 23, 2017, 6-8 p.m., relating to State Highway 29 and D. B. Woods Road; and approval of a Facilities Application Form and Agreement pursuant to Tex. Loc. Gov’t Code § 81.032.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To accept a donation(s) from the First Baptist Church of Georgetown for the use of a meeting room in relation to a Williamson County Road Bond Public Open House on February 23, 2017 from 6:00 - 8:00 p.m., relating to State Highway 29 and D. B. Woods Road; and approve a Facilities Application Form and Agreement pursuant to Texas Local Government Code Section 81.032.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
42.
Discuss, consider and take appropriate action to approve and recognize the transfer of the tax rolls and delivery of receipts from the outgoing Tax Assessor/Collector to the successor Tax Assessor/Collector pursuant to Local Government Code, Section 112.034; and authorize the County Clerk to accept and file the receipts and documentation of the receipts in the County Clerk’s Commissioners Court minutes.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve and recognize the transfer of the tax rolls and delivery of receipts from the outgoing Tax Assessor/Collector to the successor Tax Assessor/Collector pursuant to Local Government Code Section 112.034; and authorize the County Clerk to accept and file the receipts and documentation of the receipts in the County Clerk’s Commissioners Court minutes.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
43.
Discuss, consider and take appropriate action to approve the memorandum of understanding between the offices of the Williamson Central Appraisal District and the Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Memorandum of Understanding between the offices of the Williamson Central Appraisal District and the Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
44.
Discussion on representative vacancies with Capital Area Regional Transportation Planning Organization, Solid Waste Advisory Committee, Clean Air Coalition, Capital Area Rural Transportation System, and the Williamson County Benefits Committee due to recent changes in Commissioners Court members.
View Agenda Item
No action was taken on this item.
 
45.
Discuss the existing structure and organization of the Williamson County and Cities Health District, as well consider and deliberate possibly transitioning from a Public Health District to a Local Health Department to be operated as a Williamson County department.
View Agenda Item
Williamson County and Cities Health District (WCCHD) Deputy Director Virginia Headley and WCCHD Executive Director John H. Teel addressed the Court.  No action was taken on this item.
 
46.
Discuss and take appropriate action to approve the Pretrial Intervention Program Budget-0364 for the remainder of Fiscal Year 2017.
View Agenda Item
First Assistant County Auditor Julie Kiley and County Attorney Dee Hobbs addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Pretrial Intervention Program Budget-0364 for the remainder of Fiscal Year 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
47.
Discuss, consider and take appropriate action on approving a temporary stipend for position #0714 while performing additional responsibilities for another department.
View Agenda Item
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, no action was taken on this item.
 
48.
Discuss, consider and take appropriate action to approve and award the Engineering Services Contract with Steger and Bizzell Engineering, Inc, for the engineering design services for the replacement of the culvert crossings.  This is the second firm to be awarded a contract for these services under RFQ 1607-104.  Total contract amount not to exceed $500,000.00.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve and award the Engineering Services Contract with Steger and Bizzell Engineering, Inc. for the engineering design services for the replacement of the culvert crossings; as the second firm to be awarded a contract for these services under Request for Qualifications (RFQ) 1607-104 for a total contract amount not to exceed $500,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
49.
Discuss, consider and take appropriate action to approve the services contract with TF Harper  and Associates, for the removal and replacement of playground equipment, in the amount of $41,582.29, under BuyBoard contract  no. 512-16, for the Parks Department. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Services Contract with TF Harper and Associates for the removal and replacement of playground equipment in the amount of $41,582.29 under BuyBoard Contract #512-16 for the Parks Department.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
50.
Discuss, consider, and take appropriate action on approving the purchase of EOCReady App from QuickSeries Publishing awarded per Quick Quote # 1611-126 in the total amount of $27,291.00.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the purchase of EOCReady App from QuickSeries Publishing awarded per Quick Quote #1611-126 in the total amount of $27,291.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
51.
Discuss, consider, and take appropriate action on approving the new Agreement with FastLane Emergency Vehicles for custom cabinets that will be placed into emergency response vehicles for the Williamson County EMS, in the amount of $16,875.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the new Agreement with FastLane Emergency Vehicles for custom cabinets in the amount of $16,875.00 that will be placed into emergency response vehicles for the Williamson County Emergency Medical Services (EMS).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
52.
Discuss, consider, and take appropriate action on exempting SunGard Public Sector, LLC from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of software and maintenance for our ONE Solution OSSI Brand Software, including licensing, maintenance, support, modifications, and training.
View Agenda Item
Senior Director of Technology Services Jay Schade addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To exempt SunGard Public Sector, LLC from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of software and maintenance for our ONE Solution OSSI Brand Software, including licensing, maintenance, support, modifications, and training.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
53.
Discuss, consider, and take appropriate action on approving the Amendment with Microsoft for our existing 036 tenant for $5,687.64 with SHI Government Solutions.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Amendment with Microsoft for our existing 036 tenant for $5,687.64 with SHI Government Solutions.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
54.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:

From/To Acct No. Description Amount
0100-0510-003670 Use of Donations $558.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
55.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Park Donations:

From/To Acct No. Description Amount
0100-0000-367403 Park Donations $558.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
56.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Veterans Services Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Veterans Services Donations:

From/To Acct No. Description Amount
0100-0405-003670 Use of Donations $110.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
57.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Veterans Services Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Veterans Services Donations:

From/To Acct No. Description Amount
0100-0000-367400 Donations $110.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
58.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment acknowledging additional revenues for Animal Shelter Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional revenues for Animal Shelter Donations:

From/To Acct No. Description Amount
0546-0000-367404 Animal Shelter Donations $20,402.18
0546-0000-367440 Jane's Fund Donations $31,446.21
0546-0000-367441 ASPCA Donations $0.00
0546-0000-367442 Play Yard Donation $427.63
0546-0000-367443 Heart Worm Trmt Donations $5,959.19
0546-0000-367445 Sit Team Donations $100.00
0546-0000-370150 Sale of Pet Care Products $852.73

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
59.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment acknowledging additional expenditures for the use of Animal Shelter Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional expenditures for the use of Animal Shelter Donations:

From/To Acct No. Description Amount
0546-0546-003510 Purchases for Resale $852.73
0546-0546-003670 Use of Donations $20,402.18
0546-0546-004100 Professional Services $31,446.21
0546-0546-004109 Special Needs 0.00
0546-0546-004232 Training $100.00
0546-0546-004509 Facility Enhancements $427.63
0546-0546004975 Animal Medical Care $5,959.19

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
60.
Discuss, consider and take appropriate action on the reappointment of James Crabtree to the ESD #4 Board of Directors for a term effective January 1, 2017 to December 31, 2018.
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To re-appoint James Crabtree to the Emergency Services District (ESD) #4 Board of Directors for a two-year term beginning January 1, 2017 and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
61.
Discuss, consider and take appropriate action related to determining the process in which to fill a potential vacancy in the Office of the Williamson County Treasurer (Loc. Gov’t Code Sec. 87.041).
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court.  No action was taken on this item.
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:45 A.M. ON TUESDAY, JANUARY 17, 2017.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:47 A.M. ON TUESDAY, JANUARY 17, 2017.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:47 A.M. ON TUESDAY, JANUARY 17, 2017.
 
62.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Fiji
    e)    Leander Medical Center
    f)    Project Monkey
    g)    Kalahari
    h)    St. David's
View Agenda Item
No action was taken in Executive Session.
 
63.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss proposed acquisition of property for right-of-way for Mays St. Extension 
    b)    Discuss proposed acquisition of property for proposed SH 29 project.
    c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
    d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: IH-35 at Ronald Reagan Blvd.
    g)    Discuss the acquisition of real property: CR 111
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property: landfill properties
    j)    Discuss the acquisition of real property: Inner Loop.
    k)    Discuss the acquisition of real property for County Facilities.
    l)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
    m)    Discuss the acquisition of real property on CR 305. 
    n)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    o)    Discuss the acquisition of real property: Arterial H
    p)    Discuss the acquisition of easements on the Forest North project.
    q)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    r)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
    s)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    t)    Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.
    u)    Discuss the acquisition of real property for CR 258.
    v)    Discuss the acquisition of real property for Lakeline Blvd.
    x)    Discuss the acquisition of real property for US 183.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss proposed sale of excess right of way on CR 107
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
64.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
No action was taken in Executive Session.
 
65.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
66.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:37 P.M. ON TUESDAY, JANUARY 17, 2017.
 
67.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
68.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
69.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
No action was taken on this item.
 
70.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
71.
Comments from Commissioners.
Commissioner Covey thanked Jackie Sartor for donating a letter of historical significance to Williamson County that will be donated to the Williamson Museum.
COMMISSIONERS’ COURT ADJOURNED AT 1:38 P.M. ON TUESDAY, JANUARY 17, 2017.
 
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 24th day of January 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy