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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
JANUARY 24, 2017



 
STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, JANUARY 24, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Carolyn Deibler, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the January 17, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Lead Nathan Zinsmeyer addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $1,980,118.47 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
The following persons addressed the Court:
Jim Dillon of Liberty Hill
Stacy Smith representing Lost River Homeowners Association
Michael J. Hovatter representing Lost River Homeowners Association
Al Fisher representing Lost River Homeowners Association
Morris Wade Williams representing Cedar Hollow Crossing Homeowners Association
Delora Elizabeth Deans representing Lost River Homeowners Association
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 22 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for the Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the Road and Bridge Division; with a correction of the "From" account number from 0200-0210-03599 to 0200-0210-003599 and the "To" account number from 0200-0210-04160 and 0200-0210-004160:

From/To Acct No. Description Amount
From 0200-0210-003599 Road Constr./Maint. $200,000.00
To 0200-0210-004160 Lab Fees $200,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the Road and Bridge Division; with a correction of the "From" account number from 0200-0210-03599 to 0200-0210-003599 and the "To" account number and description from 0200-0210-04160 Lab Fees to 0200-0210-000777 Transfer to Capital Projects:

From/To Acct No. Description Amount
From 0200-0210-003599 Road Constr./Maint. $250,000.00
To 0200-0210-000777 Transfer to Capital Projects $250,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider, and take appropriate action regarding acceptance of donation.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve accepting a cash donation to Victim Assistance.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss, consider, and take appropriate action regarding acceptance of a used Dell desktop computer as a donation to support volunteer tasks and functions at the Regional Animal Shelter. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve acceptance of a used Dell desktop computer as a donation to support volunteer tasks and functions at the Regional Animal Shelter.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (4) Desk, (3) Monitors, (1) DVD Duplicator, (5) Keyboards w/ mice, (6) Printers, (1) Desktop, (1) Time Stamp, (1) Lamp, (2) Shelves, (1) Speaker bar, (1) Hard Drive, (1) Scanner, (1) Docking Station, (3) Phones, (12) Chairs, (11) Cabinets, (1) Computer station, various metal shelving, (3) File cabinets, (3) Coffee maker, (2) Toners, (1) Box fan, (1) Table, (1) Clock, (1) Mail slot box, (1) Dry Erase board, (2) Boxes if used office supplies, (1) 2003 Grey Chevy C15753, (2) 2010 Black/White Ford Crown Victoria's, (see attached) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of various county assets through auction, including (4) Desk, (3) Monitors, (1) DVD Duplicator, (5) Keyboards w/ mice, (6) Printers, (1) Desktop, (1) Time Stamp, (1) Lamp, (2) Shelves, (1) Speaker bar, (1) Hard Drive, (1) Scanner, (1) Docking Station, (3) Phones, (12) Chairs, (11) Cabinets, (1) Computer station, various metal shelving, (3) File cabinets, (3) Coffee maker, (2) Toners, (1) Box fan, (1) Table, (1) Clock, (1) Mail slot box, (1) Dry Erase board, (2) Boxes of used office supplies, (1) 2003 Grey Chevy C15753, (2) 2010 Black/White Ford Crown Victoria (see attached); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of (2) Second chance Front Ballistic Vest Panel through inter-departmental transfer, (see attached list) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of (2) Second chance Front Ballistic Vest Panel through inter-departmental transfer (see attached list); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on reappointment of Kathryn H. Castellanos to the ESD #11 board of directors for a term effective January 1, 2017 to December 31, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve re-appointment of Kathryn H. Castellanos to the Emergency Services District (ESD) #11 Board of Directors for a two-year term beginning January 1, 2017 and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
13.
Discuss, consider and take appropriate action on the reappointment of James Baker to the ESD 4 Board of Directors for a two year term effective January 1, 2017 to December 31, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve re-appointment of James Baker to the Emergency Services District (ESD) #4 Board of Directors for a two-year term beginning January 1, 2017 and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
14.
Discuss, consider and take appropriate action on the reappointment of Dan Clark to the ESD 4 Board of Directors for a two year term effective January 1, 2017 to December 31, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve re-appointment of Dan Clark to the Emergency Services District (ESD) #4 Board of Directors for a two-year term beginning January 1, 2017 and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
15.
Discuss, consider and take appropriate action on the reappointment of Michael Airhart to the ESD 12 Board of Directors for a two year term effective January 1, 2017 to December 31, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve re-appointment of Michael Airhart to the Emergency Services District (ESD #12 Board of Directors for a two-year term beginning January 1, 2017 and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
16.
Discuss, consider and take appropriate action on reappointment of Steven Ihnen to the ESD 12 Board of Directors for a two year term effective January 1, 2017 to December 31, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve re-appointment of Steven Ihnen to the Emergency Services District (ESD) #12 Board of Directors for a two-year term beginning January 1, 2017 and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
17.
Discuss, consider and take any appropriate action regarding acceptance of 2016 Racial Profiling Report pursuant to Art. 2.133 & 2.134 of the Tex. Code of Crim. Proc. from Constable's Office, Pct. 1.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve acceptance of 2016 Racial Profiling Report pursuant to Article 2.133 & 2.134 of the Texas Code of Criminal Procedure from Constable's Office Precinct #1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Receive and acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services between Balcones Geotechnical, PLLC and Williamson County dated December 01, 2016 for Geotechnical Engineering for the Williamson County Regional Animal Shelter for Williamson County Facilities. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve receipt and acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services with Balcones Geotechnical, PLLC dated December 1, 2016 for Geotechnical Engineering for the Williamson County Regional Animal Shelter for Williamson County Facilities.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Receive and acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services between Raba Kistner Consultants, Inc. and Williamson County dated December 01, 2016 for River Ranch Park Phase I Improvements for Williamson County Road and Bridge. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve receipt and acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services with Raba Kistner Consultants, Inc. dated December 1, 2016 for River Ranch Park Phase I Improvements for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Discuss, consider, and take appropriate action on approval of the revised plat for the High View Meadow Lot 6 Subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve revised plat for the High View Meadow Lot 6 subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Bellagio at Santa Rite Ranch subdivision - Pct 3. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve preliminary plat for the Bellagio at Santa Rite Ranch subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Holl at Cole Drive Subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve preliminary plat for the Holl at Cole Drive Subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
23.
Discuss, consider and take appropriate action regarding the Williamson County Regional Habitat Conservation Plan (RHCP), including but not limited to receiving report from Environmental Programs Director and approve enrollment of properties participating during the 2016 calendar year (any participation received on or prior to 12/31/16) into the tax benefit financing plan for tax year 2016 and re-enroll prior year participating properties.  Amend 2015 enrollment list to include Williamson County Conservation Foundation (WCCF) file number 20150611.
View Agenda Item
Director of Environmental Programs for Parks Department Gary Boyd addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Williamson County Regional Habitat Conservation Plan (RHCP), including but not limited to receiving report from Environmental Programs Director, the enrollment of properties participating during the 2016 calendar year (any participation received on or prior to 12/31/16) into the tax benefit financing plan for tax year 2016, and the re-enrollment of prior year participating properties; and amend 2015 enrollment list to include Williamson County Conservation Foundation (WCCF) file number 20150611.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Hear update and discuss bills filed during the 85th Texas Legislative Session.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.  No action was taken on this item.
Attachments:
 
25.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh invited everyone to the Capital Area Metropolitan Planning Organization (CAMPO) Public Open House from 4:00 - 7:00 p.m. on Tuesday, January 24, 2017 at the Cedar Park Library, 550 Discovery Boulevard, Cedar Park, Texas and the Ground Breaking Ceremony for the Sheriff's Office (SO) Training Center on Thursday, January 26, 2017 at 2:00 p.m. at the SO Shooting Range in Hutto by the Landfill.  No action was taken on this item.
 
26.
Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for CR 138, a Pass Through Financing Project in Commissioner Pct. 4.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Notice of Termination for Stormwater Discharges associated with Construction Activities for County Road (CR) 138, a Pass Through Financing Project in Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on representative vacancies with Capital Area Regional Transportation Planning Organization, Solid Waste Advisory Committee, Clean Air Coalition, Capital Area Rural Transportation System, Fleet Committee, Williamson County Benefits Committee and other committee if needed du to recent changes in Commissioners Court members.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To appoint Commissioner Madsen as a Fleet Committee representative and Commissioner Long as a Williamson County Benefits Committee representative.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
28.
Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL033G Berry Springs Park Trails.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
29.
Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL032G Brushy Creek Park Trails.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
30.
Discuss, consider, and take appropriate action on the approval and submission of the FY17 Emergency Management Performance Grant (EMPG) application.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve and submit the Fiscal Year (FY) 2017 Emergency Management Performance Grant (EMPG) application.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider and take appropriate action related to determining the process in which to fill a potential vacancy in the Office of the Williamson County Treasurer (Loc. Gov’t Code Sec. 87.041).
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court. No action was taken on this item.
 
32.
Discuss, consider and take appropriate action to revise the previously approved schedule of auction dates and times of on-line auctions for the sale of surplus county property from the original schedules approved by commissioners court on September 13, 2016 under agenda item #41 or as close to possible to approved dates to fall in line with the appropriate auctioneer's schedule. Specifically approve to change to auction schedule for January 11th-25th in 2017 to January 16-30 in 2017 and January 11th-25th in 2017 to January 11th-26th in 2017.
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To revise the previously approved schedule of auction dates and times of on-line auctions for the sale of surplus county property from the original schedules approved by Commissioners' Court on September 13, 2016 under Agenda Item #41 or as close to possible to approved dates to fall in line with the appropriate auctioneer's schedule; and specifically approve the change to auction schedule for January 11-25, 2017 to January 16-30, 2017 and January 11-25, 2017 to January 11-26, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
33.
Discuss, consider, and take appropriate action on consolidating all Cellco Partnership, dba Verizon Wireless accounts, listed under Williamson County's FEIN number, into one agreement per DIR contract #DIR-TSO-3415.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve consolidating all Cellco Partnership, doing business as (dba) Verizon Wireless accounts, listed under Williamson County's Federal Employer Identification Number (FEIN), into one agreement per Department of Information Resources (DIR) contract # DIR-TSO-3415.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action on authorizing the new licensing Agreement for pre-employment testing and scoring, for the term of February 1, 2017 - February 1, 2018, with Ergometrics and Applied Personnel Research, Inc., in the amount of $5,500 annually.
View Agenda Item
The following persons addressed the Court:
Director of Emergency Communications Scott Parker
General Counsel to Commissioners Court Hal Hawes
First Assistant County Auditor Julie Kiley

This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, there was a motion and a second but the motion and second were withdrawn.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the new licensing Agreement for pre-employment testing and scoring, for the term of February 1, 2017 - February 1, 2018, with Ergometrics and Applied Personnel Research, Inc., in the amount of $5,500 annually.

Other:
Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
Attachments:
 
35.
Discuss, consider and take appropriate action on authorizing the renewal of Crack Seal Services, Contract #15IFB103, for the same pricing, terms and conditions as the existing Contract for the term of February, 27, 2017 – February 27, 2018, with RHB Construction.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the renewal of Crack Seal Services Contract #15IFB103, for the same pricing, terms, and conditions as the existing Contract for the term of February 27, 2017 – February 27, 2018, with RHB Construction.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider and take appropriate action on authorizing the renewal of Cast in Place, Contract #15IFB106, for the same pricing, terms and conditions as the existing Contract for the term of April 07, 2017 – April 06, 2018, with RHB Construction.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the renewal of Cast in Place Contract #15IFB106, for the same pricing, terms, and conditions as the existing Contract for the term of April 07, 2017 – April 06, 2018, with RHB Construction.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider and take appropriate action on approving the Agreement between Randel's Tower Tech and Williamson County for Radio Tower Maintenance/ Insurance certificates, for $20,687.50.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Agreement between Randel's Tower Tech and Williamson County for Radio Tower Maintenance / Insurance certificates for $20,687.50.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider, and take appropriate action to authorize the Purchasing Agent to advertise and receive proposals from contractors for roof improvements for the Williamson County Justice Center Courthouse Annex and Jail/Sheriff's Office under RFP 1701-135.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive proposals from contractors for roof improvements for the Williamson County Justice Center Courthouse Annex and Jail/Sheriff's Office under Request for Proposal (RFP) 1701-135.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider and take appropriate action on authorizing the renewal of Microsoft Licensing, for the term of February 1, 2017 – January 31, 2020 (36 months), with SHI Government Solutions, for $307,137.60 per DIR contract # DIR-SDD-2503.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the renewal of Microsoft Licensing for a 3-year (36 month) term of February 1, 2017 – January 31, 2020 with SHI Government Solutions for $307,137.60, per Department of Information Resources (DIR) contract #DIR-SDD-2503.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider and take appropriate action on authorizing the new copier Agreement with Ricoh, for a 48 month lease at $592.40 per a month.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the new copier Agreement with Ricoh for a 48 month lease at $592.40 per month.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
41.
Discuss, consider, and take appropriate action on approving the purchase of three (3) street sweepers for the Road & Bridge Department from Tymco utilizing BuyBoard contract 515-16 in the total amount of $698,530.50.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the purchase of three (3) street sweepers for the Road & Bridge Department from Tymco utilizing BuyBoard Contract 515-16 in the total amount of $698,530.50.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
42.
Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100-0000-335602 District Attorney Salary Supplement $7,500.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
43.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100-0440-001940 Apportionment Supplement $6,197.32
0100-0440-002010 FICA $474.10
0100-0440-002020 Retirement $828.58

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:37 A.M. ON TUESDAY, JANUARY 23, 2017.
 
44.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Fiji
    e)    Leander Medical Center
    f)    Project Monkey
    g)    Kalahari
    h)    St. David's
View Agenda Item
No action was taken in Executive Session.
 
45.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss proposed acquisition of property for right-of-way for Mays St. Extension 
    b)    Discuss proposed acquisition of property for proposed SH 29 project.
    c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
    d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: IH-35 at Ronald Reagan Blvd.
    g)    Discuss the acquisition of real property: CR 111
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property: landfill properties
    j)    Discuss the acquisition of real property: Inner Loop.
    k)    Discuss the acquisition of real property for County Facilities.
    l)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
    m)    Discuss the acquisition of real property on CR 305. 
    n)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    o)    Discuss the acquisition of real property: Arterial H
    p)    Discuss the acquisition of easements on the Forest North project.
    q)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    r)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
    s)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    t)    Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.
    u)    Discuss the acquisition of real property for CR 258.
    v)    Discuss the acquisition of real property for Lakeline Blvd.
    x)    Discuss the acquisition of real property for US 183.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss proposed sale of excess right of way on CR 107
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
46.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
No action was taken in Executive Session.
 
47.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
48.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:24 A.M. ON TUESDAY, JANUARY 23, 2017.
 
49.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
50.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
51.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
No action was taken on this item.
 
52.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
53.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 11:28 A.M. ON TUESDAY, JANUARY 23, 2017.
 
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 31st day of January 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy