Skip to main content

AgendaQuick™

Minutes for Commissioners Court - Regular Session

Back to View Meetings
 
MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
JANUARY 31, 2017


 
STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, JANUARY 31, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
  • Carolyn Deibler, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the January 24, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.  
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the payment of bills totaling $2,498,448.51 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
The following persons addressed the Court:
Mary Ann Melton of Hutto
Martin Byhower of Sun City
Gail Salazar of Austin in Williamson County
Barbara Owens of Georgetown
Billye Adams of Georgetown
Cindy Graham of Round Rock
Bill Kelberlau of Georgetown

 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 13 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for the Jail.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the Jail:

From/To Acct No. Description Amount
From 0100-0570-003005 Corrections/Office Furniture $3,485.37
To 0100-0570-001109 Corrections/Cell Phone $2,880.00
To 0100-0570-002010 Corrections/FICA $220.32
To 0100-0570-002020 Corrections/Retirement $385.05

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on a line item transfer for Facilities.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Facilities:

From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $35,000.00
To 0100-0509-004509 Facilities/Facility Enhancement $35,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss and consider approving the County Attorney's office Racial Profiling report for 2016.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the County Attorney's office Racial Profiling Report for 2016

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take any appropriate action regarding the approval of Pct. 3 Constable, 2016 Racial Profiling Report.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Constable Precinct #3 Racial Profiling Report for 2016.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss and consider approving the 2016 Racial Profiling Report for County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the County Sheriff's 2016 Racial Profiling Report.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (1) Dell Poweredge server and (1) Dell Optiplex 7010 ( see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of various county assets through inter-departmental transfer, including (1) Dell Poweredge server and (1) Dell Optiplex 7010 ( see attached lists); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on approving property tax collections for the month of December 2016 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve property tax collections for the month of December 2016 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of December 2016 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve property tax refunds over $2,500.00 for the month of December 2016 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
14.
Hear update and discuss bills filed during the 85th Texas Legislative Session.
View Agenda Item
The public is invited to a Williamson County Legislative Meeting on Thursday, February 9, 2017 at 5:30 p.m. in the JB and Hallie Jester Annex Anderson and Harrell Rooms located at 1801 Old Settlers Boulevard, Round Rock, Texas.  No action was taken on this item.
 
15.
Hear presentation on Local Provider Participation Fund.
View Agenda Item
Seton Manager of Advocacy and External Affairs Liz Johnson and First Assistant County Auditor Julie Kiley addressed the Court.  No action was taken on this item.
 
16.
Discuss and hear a presentation on the Williamson County Livestock Show and Youth Fair.
View Agenda Item
Williamson County Livestock Association (WCLA) Cattle Division Superintendent Scott Heselmeyer and Expo Center Manager Clint Chitsey addressed the Court.  No action was taken on this item.
 
17.
Hear a presentation by the Williamson County Long Term Recovery Committee regarding the 2015 Memorial Day Floods.
View Agenda Item
Williamson County Long Term Recovery Committee Chairwoman Jeanne McClellan addressed the Court.  No action was taken on this item.
Attachments:
 
18.
Present and discuss new hours of operation for the Georgetown, Round Rock and Cedar Park offices effective February 6, 2017.
View Agenda Item
Tax Assessor/Collector Larry Gaddes announced beginning February 6, 2017, the Georgetown, Round Rock, and Cedar Park Williamson County Tax Assessor/Collector's offices new lobby hours will be: Monday 8:00 a.m. to 5:30 p.m. and Tuesday through Friday 8:00 a.m. to 4:30 p.m.  No action was taken on this item.
 
19.
Discuss, consider, and take appropriate action on the issuance of a county burn ban for a period not to exceed 90 days and to authorize the County Judge to lift said ban when conditions improve.
View Agenda Item
Deputy Director of Emergency Management Gregory Williams addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the County Judge to sign a Burn Ban Order that prohibits outdoor burning for thirty (30) days and, if the County Judge determines that the circumstances present in the unincorporated areas of Williamson County no longer create a public safety hazard that would be exacerbated by outdoor burning, the County Judge is further authorized to terminate the Burn Ban prior to the expiration of said thirty (30) days.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
20.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh introduced Acting Director of the Road & Bridge Division Doug Woodall.  No action was taken on this item.
 
21.
Discuss, consider and take appropriate action on a Contract Amendment No. 2 for the Utility Coordination/Relocation Services efforts between Williamson County and Cobb Fendley & Associates, Inc. relating to the 2013 Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Contract Amendment No. 2 for the Utility Coordination/Relocation Services efforts with Cobb Fendley & Associates, Inc. relating to the 2013 Road Bond Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Ronald Reagan North Phase 3, a Road Bond Project in Commissioner Pct. 3.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Ronald Reagan North Phase 3, a Road Bond Project in Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Ronald Reagan North Phase 4, a Road Bond Project in Commissioner Pct. 3.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Ronald Reagan North Phase 4, a Road Bond Project in Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Lakeline Blvd Ph 2, a Road Bond Project in Commissioner Pct. 2.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Lakeline Boulevard Phase 2, a Road Bond Project in Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider, and take any appropriate action regarding Change Order No. 2 in the amount of $33,848.00 for CR 258, a Road Bond Project in Commissioner Pct. 2.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Change Order No. 2 in the amount of $33,848.00 for County Road (CR) 258, a Road Bond Project in Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss, consider and take appropriate action on a Real Estate Zoila Santana for right of way needed on CR 111 (Parcel 43DE).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Real Estate Contract with Zoila Santana for Right-of-Way (ROW) needed on County Road (CR) 111 (Parcel 43DE).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on an Assignment of Drainage Easement and a Quitclaim Deed transferring right of way to the City of Georgetown for Westinghouse Rd. from IH 35 to FM 1460.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an Assignment of Drainage Easement and a Quitclaim Deed transferring Right-of-Way (ROW) to the City of Georgetown for Westinghouse Road from Interstate Highway (IH) 35 to Farm-to-Market (FM) 1460.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action regarding licensing agreement for PulsePoint software between PulsePoint Foundation and Williamson County.
View Agenda Item
Director of Emergency Medical Services Mike Knipstein addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the licensing agreement for PulsePoint software with PulsePoint Foundation.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on reappointment of Juli Word to the CapMetro Board of Directors for a three-year term beginning July 1, 2017 and ending on June 30, 2020.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To re-appoint Juli Word to the CapMetro Board of Directors for a three-year term beginning July 1, 2017 and ending on June 30, 2020.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
30.
Discuss, consider and take appropriate action on an appointment of a Williamson County Commissioners Court member to the CARTS Board of Directors.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To appoint Commissioner Precinct #1 Terry Cook to the Capital Area Rural Transportation System (CARTS) Board of Directors for a biennial term beginning January 31, 2017 and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
31.
Discuss, consider and take appropriate action on an appointment of an Elected Official to the Central Texas Clean Air Coalition.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To appoint Commissioner Precinct #1 Terry Cook to the Central Texas Clean Air Coalition for a term beginning January 31, 2017 and ending December 31, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
32.
Discuss, consider and take appropriate action on an appointment to the Solid Waste Advisory Committee.
View Agenda Item
No action was taken on this item.
 
33.
Discuss, consider and take appropriate action on an appointment of an Elected Official to the Capital Area Regional Transportation Planning Organization.
View Agenda Item
No action was taken on this item.
 
34.
Discuss, consider and take appropriate action related to determining the process in which to fill a potential vacancy in the Office of the Williamson County Treasurer (Loc. Gov’t Code Sec. 87.041).
View Agenda Item
Treasurer Jerri Jones and General Counsel to Commissioners' Court Hal Hawes addressed the Court.  No action was taken on this item.
 
35.
Discuss, consider and take appropriate action on the interpretation of the maximum merit allowed per employee per year and make any clarifications or amendments to the merit policy as deemed necessary.
View Agenda Item
County Attorney Dee Hobbs and Senior Director of Human Resources Tara Raymore addressed the Court.  No action was taken on this item.
 
36.
Discuss, consider and take appropriate action on authorizing the renewal of Culverts Corrugated Metal Pipe, Contract #1601-050, for the same pricing, terms and conditions as the existing Contract for the term of March 8, 2017 – March 7, 2018, with Contech Engineered Solutions, LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the renewal of Culverts Corrugated Metal Pipe, Contract #1601-050 with Contech Engineered Solutions, LLC for the same pricing, terms, and conditions as the existing Contract for a one-year term beginning March 8, 2017 and ending March 7, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider and take appropriate action on approving the new Agreement for a sixty (60) month lease with Pitney Bowes for a SendPro P Series Postage Machine for the Williamson County Tax Office at $370.68/month.
View Agenda Item
Interim Purchasing Agent Kerstin Hancock and Tax Assessor/Collector Larry Gaddes addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Agreement for a sixty (60) month lease with Pitney Bowes for a SendPro P Series Postage Machine for the Williamson County Tax Office in the amount of $370.68 per month.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider, and take appropriate action on approving the purchase of (1) T150 Cargo Van and (1) F250 Truck for the Building Maintenance Department from Rush Truck Center utilizing BuyBoard contract 521-16 for a total amount of $61,361.00.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the purchase of (1) T150 Cargo Van and (1) F250 Truck for the Building Maintenance Department from Rush Truck Center utilizing BuyBoard contract 521-16 for a total amount of $61,361.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider, and take appropriate action on approving contract with Tyler Technologies to provide consulting services to assist with the Odyssey software setup, configuration, and testing for additional Remote Booking Center, including LiveScan interface for a total cost of $4215.00 to support the operations of the Williamson County Attorney's Office and authorize the County Judge to sign the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve contract with Tyler Technologies to provide consulting services to assist with the Odyssey software setup, configuration, and testing for additional Remote Booking Center, including LiveScan interface for a total cost of $4215.00 to support the operations of the Williamson County Attorney's Office; and authorize the County Judge to sign the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider, and take appropriate action on approving (1) 16 hour Loader/Dump Truck training class on February 21st through February 22nd, 2017 for the Road & Bridge Department from Amarillo Junior College District utilizing an Interlocal Agreement for a total amount of $2,917.63.
View Agenda Item
Senior Director of Infrastructure Bob Daigh and Senior Director of Human Resources Tara Raymore addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve one 16 hour Loader/Dump Truck training class on February 21 and 22, 2017 for the Road & Bridge Department from Amarillo Junior College District utilizing an Interlocal Agreement for a total amount of $2,917.63.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
41.
Discuss, consider and take appropriate action on approving Agreement between Williamson County and I-Plow.Com, LLC for Government Collections and Compliance Professional Services for Williamson County Justice Of The Peace, Precinct One in the amount of $5,650 annually.
View Agenda Item
The following persons addressed the Court:
General Counsel to Commissioners' Court Hal Hawes
Interim Purchasing Agent Kerstin Hancock
First Assistant County Auditor Julie Kiley
Justice of the Peace Precinct #1 Dain Johnson

This item was pulled from the Agenda.
Attachments:
 
42.
Discuss, consider and take appropriate action on approving the Service Contract between Ford Audio-Video Systems, LLC and Williamson County for an Audio/Video System Modulator Upgrade, in the amount of $23,190.96 as per Buyboard contract 482-15.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Service Contract with Ford Audio-Video Systems, LLC for an Audio/Video System Modulator Upgrade in the amount of $23,190.96 as per Buyboard contract 482-15.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
43.
Discuss, consider and take appropriate action on approving the purchase of ammunition for the Sheriff's Office Firing Range in Hutto, in the amount of  $64,511.00, from Precision Delta as per Buyboard contract 432-13.
View Agenda Item
Interim Purchasing Agent Kerstin Hancock and Sheriff's Office Chief Deputy Tim Ryle addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the purchase of ammunition from Precision Delta for the Sheriff's Office Firing Range in Hutto in the amount of $64,511.00, as per Buyboard contract 432-13.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
44.
Discuss, consider and take appropriate action on approving the purchase of Badges for the Jail and Sheriff's Office in the amount of $21,480, from Miller Uniforms and Emblems, as per Buyboard contract 432-13.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
45.
Discuss, consider, and take appropriate action on authorizing the new licensing Agreement for pre-employment testing and scoring, for the term of February 1, 2017 - February 1, 2018, with Ergometrics and Applied Personnel Research, Inc., in the amount of $5,500 annually.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the new Licensing Agreement for pre-employment testing and scoring with Ergometrics and Applied Personnel Research for a one-year term beginning February 1, 2017 and ending February 1, 2018, in the amount of $5,500.00 annually.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
46.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS Donations. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Medical Services (EMS) Donations:

From/To Acct No. Description Amount
0100-0000-367401 EMS Donations $60.78

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
47.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the use of EMS Donations. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the use of Emergency Medical Services (EMS):

From/To Acct No. Description Amount
0100-0540-003670 Use of Donations $60.78

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:02 P.M. ON TUESDAY, JANUARY 31, 2017.
 
48.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a)    Business prospect(s) that may locate or expand within Williamson County.
b)    Discuss Pearson Road District.
c)    Discuss North Woods Road District.
View Agenda Item
No action was taken in Executive Session.
 
49.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of real property on CR 305. 
    k)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    l)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    m)    Discuss the acquisition of a drainage easement for CR 108.
    n)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    o)    Discuss the acquisition of real property for CR 258.
    p)    Discuss the acquisition of real property for Lakeline Blvd.
    q)    Discuss the acquisition of real property for US 183.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
50.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
No action was taken in Executive Session.
 
51.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
52.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
53.
Deliberate the appointment, employment and duties of the Williamson County Purchasing Agent; and conduct any interviews necessary with potential candidates for such appointment (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 3:00 P.M. ON TUESDAY, JANUARY 31, 2017.
 
54.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
55.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
56.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
District Of Texas, Austin Division
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
No action was taken on this item.
 
 
57.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
 
58.
Discuss, consider and take appropriate action on tendering an offer of employment, hiring and appointing the Williamson County Purchasing Agent that shall serve in accordance with Section 262.0115 of the Texas Local Government Code.
No action was taken on this item.
 
59.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 3:00 P.M. ON TUESDAY, JANUARY 31, 2017.
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 7th day of February 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy