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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
FEBRUARY 21, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, FEBRUARY 21, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the February 9, 2017 Special Meeting with Legislators and the February 14, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $4,228,960.44 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
The following persons addressed the Court:
Jim Dillon of Liberty Hill
Karen McBride of Georgetown
Bill Schroeder of Georgetown
Director of Emergency Management Jarred Thomas
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 19 )
 
5.
Discuss, consider and take appropriate action to approve a line item transfer for the Tax Assessor Collector's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for the Tax Assessor/Collector:

From/To Acct No. Description Amount
From 0100-0499-003100 Office Supplies $750.00
To 0100-0499-003120 Printer Supplies $750.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on a line item transfer for Elections.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for Elections:

From/To Acct No. Description Amount
From 0376-0376-004506 Computer Prgm/Maint. $2,000.00
To 0376-0376-003010 Computer Equipment < $5,000 $2,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on a line item transfer as related to the adjustment to the bottom of the "B" grade chart previously approved in the FY 17 budget.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer as related to the adjustment to the bottom of the "B" grade chart previously approved in the Fiscal Year (FY) 2017 budget:

From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $825.58
To 0100-0583-001100 Emerg Svcs/Salary $682.18
To 0100-0583-002010 Emerg Svcs/FICA $52.19
To 0100-0583-002020 Emerg Svcs/Retirement $91.21

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for January 2017 pursuant to Texas Local Government Code §114.026.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the monthly Treasurer's Report on Williamson County Finances for January 2017; pursuant to Texas Local Government Code Section 114.026.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take action on approving the Investment Report for the Quarter ending December 31, 2016 which was approved by the Investment Committee on January 23, 2017.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Investment Report for October through December 2016 and the quarter ending December 31, 2016; which were approved by the Investment Committee on January 23, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, January 2017 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Justice of the Peace Precinct #4 January 2017 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on approving property tax collections for the month of January 2017 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve property tax collections for the month of January 2017 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of January 2017 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve property tax refunds over $2,500.00 for the month of January 2017 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (33) Computers, (3) Scanners, (6) Monitors, (1) Folding machine, (1) Bulletin Board, (1) Intercom System, (1) Box of 3 ring binders, (2) Boxes of Office Supplies, (1) Toilet seat covers and Holder, (1) Phone, (1) Hanging Wall File, (1) Coat rack, (4) Trash cans, (1) Chair, (1) Black File Holder, (2) Printers, (2) Keyboard and mouse, (1) Speaker, (2) Barcode readers with stands, (3) File cabinets, (2) Rolling computer stands, (4) Rolling file buckets, (1) Speaker system, (1) Speaker phone with Wall module, (2) Projectors, (11) Docking stations, (7) Mouse, (3) Laptop bags, misc. power cords, (1) Brown desk, (2) Battery packs, (1) duplicator, (12) Keyboards, (4) Routers, (1) DVD writer, (4) Label Printer, (2) Seal Bossers, (1) 2008 White Ford F-250, (1) 2000 White Ford E250 and (1) 2006 White Ford F250 (see attached lists) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the disposal of various county assets through auction, including, (33) Computers, (3) Scanners, (6) Monitors, (1) Folding machine, (1) Bulletin Board, (1) Intercom System, (1) Box of 3 ring binders, (2) Boxes of Office Supplies, (1) Toilet seat covers and Holder, (1) Phone, (1) Hanging Wall File, (1) Coat rack, (4) Trash cans, (1) Chair, (1) Black File Holder, (2) Printers, (2) Keyboard and mouse, (1) Speaker, (2) Barcode readers with stands, (3) File cabinets, (2) Rolling computer stands, (4) Rolling file buckets, (1) Speaker system, (1) Speaker phone with Wall module, (2) Projectors, (11) Docking stations, (7) Mouse, (3) Laptop bags, miscellaneous power cords, (1) Brown desk, (2) Battery packs, (1) Duplicator, (12) Keyboards, (4) Routers, (1) DVD writer, (4) Label Printer, (2) Seal Bossers, (1) 2008 White Ford F-250, (1) 2000 White Ford E250, and (1) 2006 White Ford F250 (see attached lists); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (1) Dell Latitude, (3) Body Armor Vests, (1) Gray Table and (1) Brown Rolling Table (see attached lists) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the disposal of various county assets through inter-departmental transfer, including (1) Dell Latitude, (3) Body Armor Vests, (1) Gray Table, and (1) Brown Rolling Table (see attached lists); pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider and take appropriate action to correct and approve the change of a 'Sale to Auction' to a 'Sale to Insurer' that was previously placed on the January 24, 2017 Agenda (Item #9). This will correctly mark one of the 2010 Black/White Ford Crown Victoria's referenced to reflect it as a Sale to Insurer, as this vehicle was totaled.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the change of a 'Sale to Auction' to a 'Sale to Insurer' that was previously placed on the January 24, 2017 Agenda (Item #9) to correctly mark one of the 2010 Black/White Ford Crown Victoria's referenced to reflect it as a Sale to Insurer, as this vehicle was totaled.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss and consider confirming the appointment of Edward Anderson as a Pct. 3 Deputy Constable.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve confirming the appointment of Edward Anderson as a Precinct #3 Deputy Constable.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Estates at Northgate subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the preliminary plat for the Estates at Northgate subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Discuss, consider, and take appropriate action on approval of the final plat for the Star Ranch Sec 7 Ph 5 subdivision - Pct 4
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the final plat for the Star Ranch Section 7 Phase 5 subdivision - Precinct # 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
20.
Discuss and take appropriate action on holding Commissioners Court on March 14th, 2017.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To cancel Commissioners' Court on Tuesday, March 14, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
21.
Receive and acknowledge the February 2017 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item.
Attachments:
 
22.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item.
 
23.
Discuss, consider, and take appropriate action regarding a Standard Utility Agreement with Pedernales Electric Cooperative (PEC) for utility adjustments on SH 29 at Cedar Hollow, a Road Bond Project in Commissioner Pct 3.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Standard Utility Agreement with Pedernales Electric Cooperative (PEC) for utility adjustments on State Highway (SH) 29 at Cedar Hollow, a Road Bond Project in Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider, and take appropriate action regarding a Standard Reimbursement and Utility Joint Use Agreement with Jarrell Schwertner Water for utility adjustments on CR 305 at IH 35, a Road Bond Project in Commissioner Pct 3.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Standard Reimbursement and Utility Joint Use Agreement with Jarrell Schwertner Water for utility adjustments on County Road (CR) 305 at Interstate Highway (IH) 35, a Road Bond Project in Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on a Real Estate Contract with Jose Pablo Monroy Nieto and Maria Isabel Martinez Castillo for ROW needed on CR 111 (Parcel 27). 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Real Estate Contract with Jose Pablo Monroy Nieto and Maria Isabel Martinez Castillo for RIght-of-Way (ROW) needed on County Road (CR) 111 (Parcel 27).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss, consider and take appropriate action on a Termination and Release of Right of Way Easement relating to ?an easement granted by F. John Olson to Williamson County, Texas, an easement and right of way over a portion of his land for a period of ten (10) years pursuant to that certain Right of Way Easement dated March 15, 1944, and filed for record on March 22, 1944, in Volume 318, Page 571, Williamson County, Texas.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Termination and Release of Right of Way Easement relating to an easement granted by F. John Olson to Williamson County, Texas, an easement and right of way over a portion of his land for a period of ten (10) years pursuant to that certain Right of Way Easement dated March 15, 1944, and filed for record on March 22, 1944, in Volume 318, Page 571, Williamson County, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on a State Plan of Operations agreement between the State of Texas and Williamson County Sheriff’s Office setting forth the terms and conditions which will be binding on the parties with respect to excess Department of Defense personal property transferred pursuant to 10 USC § 2576a.
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes and Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a State Plan of Operations agreement between the State of Texas and Williamson County Sheriff’s Office setting forth the terms and conditions which will be binding on the parties with respect to excess Department of Defense personal property transferred pursuant to 10 USC § 2576a.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on approving updates and clarifications to the Employee Policy Manual.
View Agenda Item
The following persons addressed the Court:
Senior Director of Human Resources Tara Raymore 
Sheriff's Office Chief Deputy Tim Ryle
County Attorney Dee Hobbs
Senior Director of Infrastructure Bob Daigh 
Senior Director of Emergency Services John Sneed
 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve updating to the Employee Policy Manual to include recommendations (1) Merit and Retention, (2) Sick Leave Pool - Qualification, and (3) Demotion; per the handout.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on awarding the professional services agreement with Kleinfelder for geotechnical engineering and materials testing services under RFQ 1602-057-1.  These services will be on an as needed basis, with a maximum amount of $300,000.00. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award the professional services agreement with Kleinfelder for geotechnical engineering and materials testing services under Request for Quotation (RFQ) 1602-057-1. These services will be on an as needed basis, with a maximum amount of $300,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action to authorize the rental of additional horse stalls needed for a 5 day event at the Expo Center, not to exceed $25,000.00.
View Agenda Item
Expo Center General Manager Clint Chitsey addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the rental of additional horse stalls needed for a five (5) day event at the Expo Center, not to exceed $25,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider and take appropriate action to authorize and approve the contract for tank repairs and services on asphalt storage tanks, per quote from Duraco, Texas Patcher in the amount of $7,251.30 for Road and Bridge Department. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize and approve the contract for tank repairs and services on asphalt storage tanks, per quote from Duraco, Texas Patcher in the amount of $7,251.30 for Road and Bridge Department.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider and take any necessary action regarding approval of postage meter leases from Pitney Bowes to support operations of the District Clerk and County Clerk’s Offices. Action may include consideration of either 36 or 60-month term(s) and any related incentive pricing.
View Agenda Item
The following persons addressed the Court:
Executive Assistant to County Clerk Sean Johnson
Assistant General Counsel to Commissioners' Court Stan Springerley
Purchasing Agent Randy Barker
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve postage meter leases from Pitney Bowes to support operations of the District Clerk and County Clerk’s Offices for a 60-month term.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and take appropriate action on authorizing the new Agreement for system and maintenance support of the Electronic Docket System for the term of 01/01/2017 – 09/30/2017, with Infax, Inc., for $6,225.00.
View Agenda Item
Senior Director of Technology Services Jay Schade addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the new Agreement for system and maintenance support of the Electronic Docket System with Infax, Inc. in the amount of $6,225.00 for a term beginning January 1, 2017 and ending September 30, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider and take appropriate action to grant an exemption for the expenditures for work performed by day laborers, pursuant to Local Government Code Section 262.024(a)(5),which provides that a contract for work performed and paid for by the day, is exempt from the solicitation requirement under 262.023, at the discretion of the Commissioners Court. Day Laborers will be used for events at the Expo Center, through the Parks Department. 
View Agenda Item
Expo Center General Manager Clint Chitsey addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To grant an exemption for the expenditures for work performed by day laborers, pursuant to Local Government Code Section 262.024(a)(5),which provides that a contract for work performed and paid for by the day, is exempt from the solicitation requirement under 262.023, at the discretion of the Commissioners' Court. Day Laborers will be used for events at the Expo Center, through the Parks Department.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider, and take appropriate action on a line item transfer for Parks Department/Expo.
View Agenda Item
Expo Center General Manager Clint Chitsey addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Parks Department/Expo:

From/To Acct No. Description Amount
From 0100-3106-003318 Janitorial Supplies $3,000.00
From 0100-3106-003319 Extermination Serv $1,000.00
From 0100-3106-003554 Chemicals $1,000.00
From 0100-3106-004111 Special Events $1,000.00
From 0100-3106-004210 Internet/ Email $7,760.00
From 0100-3106-004310 Advertising $2,000.00
To 0100-3106-004100 Professional Services $15,760.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
________________________________________
After reconvening from Executive Session, the Court took action on this item.
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To reconsider agenda item #35.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
________________________________________
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Parks Department/Expo; with a correction of the "To" and "From" account numbers from 0100-3106 to 0100-0510.

From/To Acct No. Description Amount
From 0100-0510-003318 Janitorial Supplies $3,000.00
From 0100-0510-003319 Extermination Serv $1,000.00
From 0100-0510-003554 Chemicals $1,000.00
From 0100-0510-004111 Special Events $1,000.00
From 0100-0510-004210 Internet/ Email $7,760.00
From 0100-0510-004310 Advertising $2,000.00
To 0100-0510-004100 Professional Services $15,760.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
36.
Receive update regarding bills filed and matters pending before the 85th Texas Legislature that are relevant to counties and local governmental entities.
View Agenda Item
No action was taken on this item.
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 11:34 A.M. ON TUESDAY, FEBRUARY 21, 2017.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 11:36 A.M. ON TUESDAY, FEBRUARY 21, 2017.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:36 A.M. ON TUESDAY, FEBRUARY 21, 2017.
 
37.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
View Agenda Item
No action was taken in Executive Session.
 
38.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of real property on CR 305. 
    k)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    l)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    m)    Discuss the acquisition of a drainage easement for CR 108.
    n)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    o)    Discuss the acquisition of real property for CR 258.
    p)    Discuss the acquisition of real property for Lakeline Blvd.
    q)    Discuss the acquisition of real property for US 183.
    
B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
39.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken in Executive Session.
 
40.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
41.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:17 P.M. ON TUESDAY, FEBRUARY 21, 2017.
 
42.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
43.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
44.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13-CV-505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al., In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al., In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
z) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken on this item.
 
45.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
46.
Comments from Commissioners.
Commissioner Madsen stated he visited the sites of the tornado damage and was very proud to see the work that was being done by all first responders and people within the county. 

Judge Gattis stated all first responders and road and bridge did a great job yesterday.
COMMISSIONERS’ COURT ADJOURNED AT 12:19 A.M. ON TUESDAY, FEBRUARY 21, 2017.
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 28th day of February 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy