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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
March 21, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, MARCH 21, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of Minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the March 07, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $5,788,318.93 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
4.
Citizen comments.
The following persons addressed the Court:
First Assistant County Auditor Julie Kiley
Paulo Pinto of Georgetown

 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 32 )
 
5.
Discuss,consider, and take appropriate action on a line item transfer for Fleet Services.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court. 
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Fleet Services; with a correction to the "from" account number from 0882-0082-003301 to 0882-0882-003301.

From/To Acct No. Description Amount
from 0882-0882-003301 fuel $6,000.00
to 0882-0882-004547 fuel site repair $6,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor Collector's Office.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Tax Assessor Collector's Office.

From/To Acct No. Description Amount
From 0100-0499-004212 Postage $1,300.00
To 0100-0499-004544 Office Repairs $1,300.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
7.
Discuss, consider, and take appropriate action on budget line item transfer request for the Expo Center.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a budget line item transfer request for the Expo Center.

From/To Acct No. Description Amount
From 0100-0510-004620 Equipment Rental $15,713.70
To 0100-0510-005003 Equipment > $5,000.00 $15,713.70

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
8.
Discuss, consider and take appropriate action on budget line item transfer request for Juvenile Services.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a budget line item transfer request for Juvenile Services.

From/To Acct No. Description Amount
From 0100-0576-003003 Radio Equipment $1,500.00
To 0100-0576-003010 Computer Equipment $1,500.00
From 0100-0576-003307 Pharmaceuticals $5,000.00
From 0100-0576-004510 Facility Maintenance $3,000.00
To 0100-0576-005000 Capital Outlay $8,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
9.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the County Sheriff.

From/To Acct No. Description Amount
From 0100-0560-005008 Law Enforcement Equip > $5,000.00 $2,450.00
To 0100-0560-003010 Computer Equip < $5,000.00 $2,450.00
From 0100-0560-005008 Law Enforcement Equip > $5,000.00 $4,095.00
To 0100-0560-003008 Law Enforcement Equip < $5,000.00 $4,095.00
From 0100-0560-005008 Law Enforcement Equip > $5,000.00 $550.00
To 0100-0560-003006 Office Equip < $5,000.00 $550.00
From 0100-0560-005008 Law Enforcement Equip > $5,000.00 $580.00
To 0100-0560-003005 Office Furniture < $5,000.00 $580.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
10.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the County Sheriff.

From/To Acct No. Description Amount
From 0100-0560-003003 Radio Equipment < $5,000.00 $10,219.00
To 0100-0560-004500 Maintenance Contract $10,219.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
11.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the County Sheriff.

From/To Acct No. Description Amount
From 0100-0560-004210 Internet/Email Services $6,200.00
To 0100-0560-004209 Cell Phone / Pager $6,200.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
12.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (43) Computers, (15) Monitors, (8) Keyboards, (7) Mice, (15) Chairs, (1) CD labeler, (2) Port Replicators, Lot of cubicle parts & accessories, (2) Tables, (1) TV & VCR, (8) Printers, Several hundred outdated law books, (1) Toner, (2) Reference Rack sets, (1) Bookcase, (2) KVM 6ft. cables, (1) Open/close letter board, (2) Desktop documents holders, (2) Phones, (100) Shredder bags, (3) Switch's, (1) Label Maker, (2) Computer Speakers, Computer Cords, (2) Tv Stands, (5) Cash boxes, (2) Chair back rest, (2) Credenza's, (3) Men's pants, (5) Men's shirts, (1) Men's jacket, (1) UPS, (2) Checkpoints, (3) Power connects, (10) Catalyst, (1) Tape Back-up, (4) Battery Back-ups, Misc. rails, (1) Fax, (1) Docking station, (1) 1997 White HALE Trailer (see attached list) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through auction including (43) Computers, (15) Monitors, (8) Keyboards, (7) Mice, (15) Chairs, (1) CD labeler, (2) Port Replicators, Lot of cubicle parts & accessories, (2) Tables, (1) TV & VCR, (8) Printers, Several hundred outdated law books, (1) Toner, (2) Reference Rack sets, (1) Bookcase, (2) KVM 6 foot cables, (1) Open/close letter board, (2) Desktop documents holders, (2) Phones, (100) Shredder bags, (3) Switch's, (1) Label Maker, (2) Computer Speakers, Computer Cords, (2) TV Stands, (5) Cash boxes, (2) Chair back rest, (2) Credenzas, (3) Men's pants, (5) Men's shirts, (1) Men's jacket, (1) UPS, (2) Checkpoints, (3) Power connects, (10) Catalyst, (1) Tape Back-up, (4) Battery Back-ups, Misc. rails, (1) Fax, (1) Docking station, (1) 1997 White HALE Trailer (see attached list) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including, (1) Fryer and (1) Dell Latitude D630 (see attached lists) pursuant to Tx. Local Gov't code 263-152.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through inter-departmental transfer including, (1) Fryer and (1) Dell Latitude D630 (see attached lists) pursuant to Texas Local Government Code Section 263-152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on authorizing the disposal of (75) Body Armor panels through destruction (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of (75) Body Armor panels through destruction (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on authorizing the retirement from the county inventory of assets not found including, (4) Motorola Radio's, (1) Digital Camera, (4) Traffic Director's, (2) Monitors, (2) Mobile Vision Video, (1) Tracking Systems, (4) Computers, (3) Wearable camera's, (1) Armor Vision, (2) Body Armor's, (4) ABA Extreme level's, (4) Equipment Radio's, (1) Multi-media, (7) Vehicle Equipment, Other equipment peripherals, Computer Equipment, Law Enforcement Equipment, Body Armor Equipment (see attached lists) per the recommendation of the County Auditor's office.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.  No action was taken on this item.
Attachments:
 
16.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, February 2017 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Justice of the Peace Precinct #4 February 2017 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on approving property tax collections for the month of February 2017 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve property tax collections for the month of February 2017 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
18.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of February 2017 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve property tax refunds over $2,500.00 for the month of February 2017 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
19.
Approve and enter into the official minutes of the Williamson County Commissioners Court the salary amounts and positions employed by the County Treasurer.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve and enter into the official Minutes of the Williamson County Commissioners' Court the salary amounts and positions employed by the County Treasurer.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action authorizing the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Savoy at San Marcos Apartments Project) Series 2017.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Savoy at San Marcos Apartments Project) Series 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action on appointing Keith Couch to the Florence ESD #7 open board position with the term commencing effective immediately and continuing thereafter until December 31, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve appointing Keith Couch to the Florence Emergency Services District (ESD) #7 open board position with the term commencing effective immediately and continuing thereafter until December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
22.
Discuss, consider and take appropriate action regarding the request of Constable Precinct Two, for the approval of Charlotte Renee Harrell to the open deputy constable position pursuant to Tex. Loc. Gov't Code 86.011.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Charlotte Renee Harrell to the open Deputy Constable position in Precinct #2 pursuant to Texas Local Government Code Section 86.011.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
23.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action on an Amendment No. 1 to Contract for Construction Materials Testing and Inspection for Williamson County Sheriff’s Office Training Center, being dated January 10, 2017, (the “Contract”) by and between Williamson County, Texas, a political subdivision of the State of Texas, (the "County") and Professional Service Industries, Inc. (the "Engineer").
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Amendment No. 1 to Contract for Construction Materials Testing and Inspection for Williamson County Sheriff’s Office Training Center, being dated January 10, 2017, (the “Contract”) by and between Williamson County, Texas, a political subdivision of the State of Texas, (the "County") and Professional Service Industries, Inc. (the "Engineer").

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
25.
Receive and acknowledge Work Authorization No. 7 under Williamson County Contract for Surveying Services between Diamond Surveying, Inc. and Williamson County dated February 18, 2015 for On Call Survey – Various County Roads for Williamson County Road and Bridge. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To receive and acknowledge Work Authorization No. 7 under Williamson County Contract for Surveying Services between Diamond Surveying, Inc. and Williamson County dated February 18, 2015 for On Call Survey – Various County Roads for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
26.
Receive and acknowledge Work Authorization No. 1 under Williamson County Contract for Surveying Services between Professional Service Industries, Inc. and Williamson County dated January 10, 2017 for Construction Material Testing and Inspection for Williamson County Sheriff’s Office Training Center. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To receive and acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services between Professional Service Industries, Inc. and Williamson County dated January 10, 2017 for Construction Material Testing and Inspection for Williamson County Sheriff’s Office Training Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
27.
 Discuss, consider and take appropriate action on approval of the final plat for the Siena Patio Homes subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Siena Patio Homes subdivision - Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on approval of the revised preliminary plat for the Tierra del Sol at Santa Rita Ranch West subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the revised preliminary plat for the Tierra del Sol at Santa Rita Ranch West subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
29.
Discuss consider and take appropriate action on approval of the revised plat for Lot 1 Block C & Lots 11-13 Block A of the Rancho Santa Fe Sec 1 subdivision - Pct 2
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the revised plat for Lot 1 Block C & Lots 11-13 Block A of the Rancho Santa Fe Section 1 subdivision - Precinct #2

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on approval of the final plat for the San Gabriel Ridge Sec 2 Lot 1 subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the San Gabriel Ridge Section 2 Lot 1 subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
31.
Discuss, consider, and take appropriate action on approval of the final plat for the Sonterra West Section 8K Subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Sonterra West Section 8K Subdivision -Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on approval of the final plat for the Watson Place Subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Watson Place Subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
REGULAR AGENDA
 
33.
Discuss, consider and take appropriate action to proclaim the week of APRIL 2 – 8, 2017, NATIONAL CRIME VICTIMS RIGHTS WEEK.
View Agenda Item
County Attorney Chief Family Justice Attorney David Brown addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the proclamation declaring the week of APRIL 2 – 8, 2017 National Crime Victims' Rights Week.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
34.
Discuss consider and take appropriate action on Texas A&M AgriLife Extension Quarterly Interpretation of Programs to elected officials and Ag Day Proclamation.
View Agenda Item
The following persons addressed the Court:
Williamson County Agriculture County Extension Agent Cooper Terrill
Williamson County 4-H and Youth Development Extension Agent Cassie Ferguson
Williamson County Family and Consumer Science County Extension Agent Chelsea Stevens

No action was taken on this item. 
 
 
35.
Discuss, consider and take appropriate action on recording in the Williamson County Commissioners Court’s minutes the Williamson County District Judges’ order appointing Jerri L. Jones to serve as the Williamson County Auditor for the remainder term commencing on March 1, 2017 and ending on December 31, 2018; and order directing the payment of the Williamson County Auditor's salary [Texas Local Government Code §84.003(b)].
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To recognize the decision of the Williamson County District Judges’ order appointing Jerri L. Jones to serve as the Williamson County Auditor for the remainder term commencing on March 1, 2017 and ending on December 31, 2018; and order directing the payment of the Williamson County Auditor's salary pursuant to the Texas Local Government Code Section 84.003(b).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
36.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
County Engineer Terron Evertson and HNTB Corporation Project Manager Christen Eschberger addressed the Court.  No action was taken on this item.
 
 
37.
Receive and acknowledge the March 2017 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
View Agenda Item
County Engineer Terron Evertson and HNTB Corporation Project Manager Christen Eschberger addressed the Court.  No action was taken on this item.
Attachments:
 
38.
Discuss, consider, and take any appropriate action regarding Change Order No. 4 in the amount of $14,907.69 for CR 258, a Road Bond Project in Commissioner Pct. 2.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 4 in the amount of $14,907.69 for County Road (CR) 258, a Road Bond Project in Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
39.
Discuss, consider, and take any appropriate action regarding Change Order No. 5 in the amount of $51,199.00 for CR 258, a Road Bond Project in Commissioner Pct. 2.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 5 in the amount of $51,199.00 for County Road (CR) 258, a Road Bond Project in Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
40.
Discuss, consider, and take any appropriate action regarding a Letter of Transfer for Held-In-Trust Collections to the Center for Archeological Studies (CAS) for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on North Mays Extension, a Road Bond Project in Commissioner Pct. 1.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Letter of Transfer for Held-In-Trust Collections to the Center for Archeological Studies (CAS) for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on North Mays Extension, a Road Bond Project in Precinct #1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
41.
Discuss, consider, and take any appropriate action regarding a Letter of Transfer for Held-In-Trust Collections to the Center for Archeological Studies (CAS) for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on CR 101, a Road Bond Project in Commissioner Pct. 4.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the amended Antiquities Permit Application to the Texas Historical Commission, required as part of the Due Diligence Environmental Investigations on Southwest Bypass (Barnes Tract & Laubach Tract), a Road Bond Project in Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
42.
Discuss, consider, and take appropriate action regarding an amended Antiquities Permit Application to the Texas Historical Commission, required as part of the Due Diligence Environmental Investigations on Southwest Bypass (Barnes Tract & Laubach Tract), a Road Bond Project in Commissioner Pct. 3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an amended Antiquities Permit Application to the Texas Historical Commission, required as part of the Due Diligence Environmental Investigations on Southwest Bypass (Barnes Tract & Laubach Tract), a Road Bond Project in Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
43.
Discuss, consider, and take any appropriate action regarding Change Order No. 1 in the amount of $31,806.00 for Forest North Phase 1, a Road Bond Project in Commissioner Pct. 1.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 1 in the amount of $31,806.00 for Forest North Phase 1, a Road Bond Project in Precinct #1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
44.
Discuss, consider and take appropriate action on an easement and right of way between Oncor Electric Delivery Company, LLC and Williamson County for electric service to the Williamson Sheriff’s Office Training Center.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an easement and right of way between Oncor Electric Delivery Company, LLC and Williamson County for electric service to the Williamson Sheriff’s Office Training Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
45.
Consider a resolution determining the necessity and authorizing the use of eminent domain to condemn 1.379 and 3.878 acres required for the construction of CR 101, and take appropriate action. (Fuessel Holdings, LLC/Parcel 6)
View Agenda Item
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: County Judge Dan A. Gattis 

Motion: To authorize the use of the power of eminent domain to acquire the Fuessel Holdings, LLC, Parcel 6, for the construction of County Road (CR) 101. (1.379 and 3.878 acres)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
46.
Consider a resolution determining the necessity and authorizing the use of eminent domain to condemn 2.270 acres required for the construction of CR 101, and take appropriate action. (Wendy Ann and Ryan A. Wendland/Parcel 30)
View Agenda Item
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the use of the power of eminent domain to acquire Wendy Ann and Ryan A. Wendland, Parcel 30, for the construction of County Road (CR) 101. (2.270 acres)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
47.
Consider a resolution determining the necessity and authorizing the use of eminent domain to condemn 2.349 acres required for the construction of CR 101, and take appropriate action. (Wayne Angell/Parcel 31)
View Agenda Item
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the use of the power of eminent domain to acquire Wayne Angell, Parcel 31, for the construction of County Road (CR) 101. (2.349 acres)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
48.
Discuss, consider and take appropriate action on a Letter Agreement with Jon R. Fisher regarding the Forest North Drainage Improvements project. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Letter Agreement with Jon R. Fisher regarding the Forest North Drainage Improvements project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
49.
Discuss, consider and take appropriate action on a Real Estate Contract with Andrew L. Anthony and Maedelle T. Anthony for right of way needed on CR 111. (Parcel 25)
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with Andrew L. Anthony and Maedelle T. Anthony for right-of-way (ROW) needed on County Road (CR) 111. (Parcel 25)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
50.
Discuss, consider, and take appropriate action on establishing a change fund for Williamson County Expo Center.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To establish a change fund for Williamson County Expo Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
51.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Sundance Ranch HOA (Liberty Hill subdivision)
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve and acknowledge receipt of a Vehicle Reimbursement Agreement with Sundance Ranch Homeowners' Association (HOA). (Liberty Hill subdivision)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
52.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Celebration Church (Traffic control and security during various church services)
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve and acknowledge receipt of a Vehicle Reimbursement Agreement with Celebration Church. (Traffic control and security during various church services)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
53.
Discuss, consider and take appropriate action on approving an affiliation interlocal agreement between Williamson County EMS and Texas State University.
View Agenda Item
Director of Emergency Medical Services Mike Knipstein addressed the Court. 
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an affiliation interlocal agreement between Williamson County Emergency Medical Services (EMS) and Texas State University.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
54.
Discuss, consider and take appropriate action regarding an Attorney/Client Engagement Agreement engaging the law firm of Sheets & Crossfield, PC to represent Williamson County in relation to various aspects of real estate and eminent domain/condemnation law, real estate and easement negotiation, any additional related services and issues connected with the acquisition of right-of-way, review and preparation of documents for matters related to County Road Bond Funds, general acquisition of real estate, economic development issues and general matters as assigned by the County Judge or Williamson County Commissioners, as more fully set out in the engagement agreement; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
 
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Attorney/Client Engagement Agreement engaging the law firm of Sheets & Crossfield, PC to represent Williamson County in relation to various aspects of real estate and eminent domain/condemnation law, real estate and easement negotiation, any additional related services and issues connected with the acquisition of right-of-way, review and preparation of documents for matters related to County Road Bond Funds, general acquisition of real estate, economic development issues and general matters as assigned by the County Judge or Williamson County Commissioners, as more fully set out in the engagement agreement; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Texas Local Government Code Section 262.024(a)(4).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
55.
Discuss, consider and take appropriate action on a Residential Lease Extension Agreement to extend, for five months, the Residential Lease Agreement between Williamson County, as Landlord, and Ed Self and Teresa Self, as Tenants, relating to the residence located at 6801 FM 972, Bartlett, Texas 76511, along with the improvements located thereon.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Residential Lease Extension Agreement to extend, for five months, the Residential Lease Agreement between Williamson County, as Landlord, and Ed Self and Teresa Self, as Tenants, relating to the residence located at 6801 Farm to Market (FM) 972, Bartlett, Texas 76511, along with the improvements located thereon.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
56.
Discuss, consider and take appropriate action on a District Office Lease Contract between Representative Larry Gonzales, a Member of the House of Representatives of the State of Texas; the Committee on House Administration of the Texas House of Representatives of the State of Texas, as Lessee; and Williamson County, Texas, as Lessor, for the office space located at Williamson County Jester Annex, 1801 E. Old Settlers Boulevard, Round Rock, Texas 78664. 
 
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a District Office Lease Contract between Representative Larry Gonzales, a Member of the House of Representatives of the State of Texas; the Committee on House Administration of the Texas House of Representatives of the State of Texas, as Lessee; and Williamson County, Texas, as Lessor, for the office space located at Williamson County Jester Annex, 1801 East Old Settlers Boulevard, Round Rock, Texas 78664.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
57.
Discuss, consider and take appropriate action on resolution for application through Governor's Office for Williamson County Veterans Treatment Court grant application #2758104.
View Agenda Item
Executive Assistant to Commissioner of Precinct #2 Kathy Pierce addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a resolution for application through the Governor's Office for Williamson County Veterans Treatment Court grant application #2758104.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
58.
Discuss , consider, and take appropriate action on a resolution opposing Senate Bill 2, House Bill 15 and Revenue Caps.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a resolution opposing Senate Bill 2, House Bill 15, and Revenue Caps.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
59.
Discuss, consider and take appropriate action on authorizing the new Agreement for Waste Management Services for the Williamson County Animal Shelter for thirty-six (36) months, with Waste Management of Texas.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the new Agreement for Waste Management Services for the Williamson County Animal Shelter for thirty-six (36) months, with Waste Management of Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
60.
Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive sealed proposals for Digital Evidence Management System under RFP # 1702-145.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize Purchasing Agent to advertise and receive sealed proposals for Digital Evidence Management System under Request for Proposal (RFP) #1702-145.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
61.
Discuss, consider and take appropriate action on authorizing the termination of current copier lease of the Office of Commissioner Precinct 1 with Ricoh, Inc., pursuant to Paragraph 14 of the original Master Agreement, allowing for termination with a thirty (30) day notice, and authorizing the new copier lease with Texas Document Solutions, per DIR contract # DIR-TSO-3155 in the amount of $104.92/month.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the termination of current copier lease of the Office of Commissioner Precinct #1 with Ricoh, Inc., pursuant to Paragraph 14 of the original Master Agreement, allowing for termination with a thirty (30) day notice, and authorizing the new copier lease with Texas Document Solutions, per Department of Information Resources (DIR) contract #DIR-TSO-3155 in the amount of $104.92 per month.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
62.
Discuss, consider and take appropriate action on awarding IFB 1702-141 Clinic Supplies for Williamson County Regional Animal Shelter to the lowest and best bids meeting specifications, Animal Health International "Patterson Veterinary" & NAO Global as primary and secondary vendors as noted on the recommendation letter.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Invitation for Bid (IFB) #1702-141 Clinic Supplies for Williamson County Regional Animal Shelter to the lowest and best bids meeting specifications, Animal Health International "Patterson Veterinary" & NAO Global as primary and secondary vendors as noted on the recommendation letter.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
63.
Discuss, consider and take any appropriate action to approve lease of CradlePoint hardware and maintenance from vendor GTS Technology Solutions under DIR-TSO-3652 and financing from Dell Financial Services through DIR-SDD-1951. Action includes authorizing County Judge to sign related documents (Note: lease has total of 3 annual payments and is estimated at $258,365.00 with first payment in FY17 of $90,016.95—the finalized lease schedule to be issued by Dell Financial and submitted for final approval at a later date).
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve lease of CradlePoint hardware and maintenance from vendor GTS Technology Solutions under DIR-TSO-3652 and financing from Dell Financial Services through DIR-SDD-1951. Action includes authorizing County Judge to sign related documents (Note: lease has total of 3 annual payments and is estimated at $258,365.00 with first payment in Fiscal Year (FY) 2017 of $90,016.95—the finalized lease schedule to be issued by Dell Financial and submitted for final approval at a later date).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
64.
Discuss, consider and take any appropriate action regarding approval of long-form agreement with Election Systems & Software, LLC for hardware maintenance and iVotronic software license and maintenance to support operations of Williamson County Elections Department (note: sole source purchase granted by minute order of Commissioners Court on September 6, 2016 under agenda item #61).
 
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
65.
Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for Southwest Bypass Access Route under IFB 1702-148 for HNTB Corporation.   
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize Purchasing Agent to advertise and receive bids for Southwest Bypass Access Route under Invitation for Bid (IFB) #1702-148 for Howard, Needles, Tammen, and Bergendoff (HNTB) Corporation.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
66.
Discuss, consider and take appropriate action on authorizing the service agreement with MTech to remove and replace the old east boiler at the Jail facility, with six tankless water heaters for a quoted price of $56,800.00.  MTech cooperative contract TIPS #1032615, valid through 3/26/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the service agreement with MTech to remove and replace the old east boiler at the Jail facility, with six tankless water heaters for a quoted price of $56,800.00. MTech cooperative contract, The Interlocal Purchasing System (TIPS) #1032615, valid through March 26, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
67.
Discuss, consider and take appropriate action to authorize and approve the award of the Service Agreement to Amarillo Junior College District for Asphalt Distributor, Backhoe, and Maintainer classes.  The total for these three classes equals $13,451.19. 
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize and approve the award of the Service Agreement to Amarillo Junior College District for Asphalt Distributor, Backhoe, and Maintainer classes totaling $13,451.19.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
68.
Discuss, consider and take appropriate action to ratify the agreement with BJ Electric for emergency services to repair some damaged sports field lighting.  These services were determined critical for the County to promptly address, in order to provide a safe recreational environment for visitors.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To ratify the agreement with BJ Electric for emergency services to repair some damaged sports field lighting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
69.
Discuss, consider and take appropriate action on authorizing the Agreement for the fuel system management (FuelMaster) software and hardware for the term of 03/23/2017 – 03/22/2018, with Syntech Systems, Inc., for $10,791.00 on NJPA COOP #051613-SYS.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Agreement for the fuel system management (FuelMaster) software and hardware for the term beginning March 23, 2016 and ending March 22, 2018, with Syntech Systems, Inc., for $10,791.00 on National Joint Powers Alliance (NJPA) COOP #051613-SYS.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
70.
Discuss, consider and take appropriate action on awarding IFB 1702-140,Signs and Markers, for Williamson County, Road and Bridge Department, to the lowest and overall best value bidders.  Garden State, submitted the lowest and best offer for the majority of signs and roll goods, and then Pathmark and NSTS for the hardware, posts and markers.  
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Invitation for Bid (IFB) #1702-140, Signs and Markers, Road and Bridge Department to the lowest and overall best value bidders.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
71.
Discuss, consider and take appropriate action on authorizing the purchase of (3) 2018 White Chevy Malibu's in the amount of $59,884.00 per Buyboard contract 521-16, from Caldwell Country Chevrolet. To support the operations of Williamson County Juvenile Services. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the purchase of three (3) 2018 White Chevy Malibus in the amount of $59,884.00 per Buyboard contract #521-16 from Caldwell Country Chevrolet, to support the operations of Williamson County Juvenile Services.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
2.
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:26 A.M. ON TUESDAY, MARCH 21, 2017.
 
3.
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:31 A.M. ON TUESDAY, MARCH 21, 2017.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:31 A.M. ON TUESDAY, MARCH 21, 2017.
 
72.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
View Agenda Item
No action was taken in Executive Session.
 
73.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of Easement Interests for the Forest North Drainage Improvement Project.
    j)    Discuss the acquisition of real property on CR 305. 
    k)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    l)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    m)    Discuss the acquisition of a drainage easement for CR 108.
    n)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    o)    Discuss the acquisition of real property for CR 258.
    p)    Discuss the acquisition of real property for Lakeline Blvd.
    q)    Discuss the acquisition of real property for US 183.
    r)    Discuss the acquisition of real property for Hairy Man Rd. 
    s)    Discuss the acquisition of real property for SW Bypass.
    
B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
74.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken in Executive Session.
 
75.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
76.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:38 A.M. ON TUESDAY, MARCH 21, 2017.
 
77.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
78.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
79.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
z) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken on this item.
 
80.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
81.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 11:40 A.M. ON TUESDAY, MARCH 21, 2017.
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 28th day of March, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy