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Minutes for Commissioners Court - Regular Session

 
MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
March 28, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:39 A.M. on TUESDAY, MARCH 28, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the March 21, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $6,407,600.23 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
4.
Citizen comments.
The following persons addressed the Court:
Jim Dillon of Liberty Hill
Boyd Henry of Leander
Director of Veterans Services Donna Harrell
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 18 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Non Departmental.

From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $2,025.65
To 0100-0409-004987 Non Dept/Disaster Relief $2,025.65

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the County Sheriff.

From/To Acct No. Description Amount
From 0100-0560-004212 Postage $3,000.00
To 0100-0560-004968 Care of Animals $3,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on a line transfer for Road and Bridge Division.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line transfer for Road and Bridge Division; with a correction to the "From" account number from 0200-0210-03109 to 0200-0210-003109 and a correction to the "To" account number from 0200-0210-03552 to 0200-0210-003552.

From/To Acct No. Description Amount
From 0200-0210-003109 Concrete/Survey Supp & Equip $26,000.00
To 0200-0210-003552 Concrete $26,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for February 2017 pursuant to Texas Local Government Code §114.026.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the monthly Treasurer's Report on Williamson County Finances for February 2017 pursuant to Texas Local Government Code Section 114.026.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action to appoint Sherry Golden as Assistant Veteran Service Officer for Williamson County Veteran Services.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the appointment of Sherry Golden as Assistant Veteran Service Officer for Williamson County Veteran Services.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
11.
Discuss, consider and take any appropriate action regarding acceptance of the 2016 Racial Profiling Report pursuant to Texas Code of Criminal Procedure Article 2.131 - 2.138 from Precinct 4 Constable's Office.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve acceptance of the 2016 Racial Profiling Report pursuant to Texas Code of Criminal Procedure Article 2.131 - 2.138 from Precinct #4 Constable's Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (6) File cabinets, (1) Table, (1) Chair, (1) Laptop Stand, (1) Docking station, (3) Dell power cords, (4) Cartridges, (1) Postage machine, (1) Desk, (2) Metal drawers for cubicle, (1) Large cabinet, (1) 2002 Gray Gradall XL3100 Crane (see attached list) pursuant to Tx. Local Gov't code 263.152.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of various county assets through auction including (6) File cabinets, (1) Table, (1) Chair, (1) Laptop Stand, (1) Docking station, (3) Dell power cords, (4) Cartridges, (1) Postage machine, (1) Desk, (2) Metal drawers for cubicle, (1) Large cabinet, (1) 2002 Gray Gradall XL3100 Crane (see attached list) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing the retirement from the county inventory of assets not found including, (3) Motorola Radio's, (1) Mobile Radio, (1) Digital Camera, (4) Traffic Director's, (2) Dell Monitors, (1) Mobile Vision Video, (1) Mobile Vision in Car Camera Video System, (1) Tracking system, (3) Laptops, (1) Desktop, (3) Wearable cameras, (1) Point Blank Armor Vision, (15) Body Armor's, (5) Equipment Radio's, (7) Equipment's for Vehicle's, (2) Other Peripherals equipment, (4) Computer Equipment, (3) Law Enforcement Equipment (see attached lists) per the recommendation of the County Auditor's Office.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the retirement from the county inventory of assets not found including, (3) Motorola Radios, (1) Mobile Radio, (1) Digital Camera, (4) Traffic Directors, (2) Dell Monitors, (1) Mobile Vision Video, (1) Mobile Vision in Car Camera Video System, (1) Tracking system, (3) Laptops, (1) Desktop, (3) Wearable cameras, (1) Point Blank Armor Vision, (15) Body Armors, (5) Equipment Radios, (7) Equipment for Vehicles, (2) Other Peripherals equipment, (4) Computer Equipment, (3) Law Enforcement Equipment (see attached lists) per the recommendation of the County Auditor's Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take any appropriate action regarding approval and receipt of the MOU and Standard Agreement with Williamson County Municipal Utility District No. 12 regarding off-duty contracting of County Sheriff Deputies.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve and acknowledge receipt of the Memorandum of Understanding (MOU) and Standard Agreement with Williamson County Municipal Utility District No. 12 regarding off-duty contracting of County Sheriff Deputies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
15.
Discuss, consider and take any appropriate action regarding approval and receipt of Standard Agreements regarding off-duty contracting of County Sheriff Deputies with:

a.  Williamson-Travis Counties Municipal Utility District #1
b.  The Rosedale Foundation (Eastern WILCO Bike Ride)
Item "b." was pulled from the Agenda.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve and acknowledge receipt of Standard Agreements regarding off-duty contracting of County Sheriff Deputies with Williamson-Travis Counties Municipal Utility District #1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
16.
Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #1 in the amount of $3,659.00 for safety fencing around geological features that required excavating, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.
 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve and accept a report on the Williamson County North Campus Project; Change Order #1 in the amount of $3,659.00 for safety fencing around geological features that required excavating, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider and take appropriate action on approval of the final plat for the Cavender Subdivision - Pct 3.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Cavender Subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
18.
Discuss, consider and take appropriate action on approval of the final plat for the Holl at Cole Drive Subdivision - Pct 2.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Holl at Cole Drive Subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
REGULAR AGENDA
 
19.
Discuss and take appropriate action to recognize County Veteran Service Officer, Donna Harrell, and Assistant County Veteran Service Officers Valerie Zimmerman and Jayson Swetnam for their accomplishment in completion of training and passing the testing for National Accreditation by the National Association of County Veteran Service Officers in January of 2017.
Director of Veterans Services Donna Harrell and Assistant Veteran Service Officer Sherry Golden addressed the Court.  No action was taken on this item.  
 
20.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item.  
 
 
21.
Discuss, consider and take appropriate action on Change Order No. 2, to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, in the amount of $114,186.00 for Jacking and Boring for Roadway Sleeve in relation to the Williamson County North Campus Project.
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Change Order No. 2, to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, in the amount of $114,186.00 for Jacking and Boring for Roadway Sleeve in relation to the Williamson County North Campus Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on a real estate contract with Julie Li for right of way needed on CR 278 @ Bagdad Rd. (Parcel 1)
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a real estate contract with Julie Li for right-of-way needed on County Road (CR) 278 at Bagdad Road. (Parcel 1)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
10:00 Conduct public hearing relating to a request from the District Attorney's Office to increase the budgeted salary amount for the position of Intake Division Chief, Position #1789 , in the District Attorney's Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offered to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
This public hearing was pulled from the Agenda.  
 
24.
Discuss, consider and take appropriate action on a request by the District Attorney's Office to increase the budgeted salary amount for the position of Intake Division Chief, position # 1789, in the District Attorney's Office from the budgeted annual salary amount of $93,505.10 to the increased salary amount of $100,831.12.
Senior Director of Human Resources Tara Raymore addressed the Court.  No action was taken on this item. 
 
25.
Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
The following persons addressed the Court:
Senior Director of Human Resources Tara Raymore
District Attorney Shawn Dick
Budget Officer Ashlie Koenig
General Counsel to Commissioners' Court Hal Hawes
First Assistant County Auditor Julie Kiley
 

Motion by: Commissioner Precinct 1 Terry Cook 
 

Motion: To approve a line item transfer for the District Attorney.

From/To Acct No. Description Amount
From 0100-0440-001101 DA/PT Salary $10,073.70
To 0100-0440-001100 DA/FT Salary $10,073.70

The motion died for lack of a second.  No action was taken on this item.
 
26.
Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
The following persons addressed the Court:
Senior Director of Human Resources Tara Raymore
District Attorney Shawn Dick
Budget Officer Ashlie Koenig
General Counsel to Commissioners' Court Hal Hawes
First Assistant County Auditor Julie Kiley
 

Motion by: Commissioner Precinct 1 Terry Cook 
 

Motion: To approve a line item transfer for the District Attorney.

From/To Acct No. Description Amount
From 0100-0440-001105 DA/LE Salary $17,173.03
To 0100-0440-001100 DA/FT Salary $17,173.03

The motion died for lack of a second.  No action was taken on this item. 
 
27.
Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
The following persons addressed the Court:
Senior Director of Human Resources Tara Raymore
District Attorney Shawn Dick
Budget Officer Ashlie Koenig
General Counsel to Commissioners' Court Hal Hawes
First Assistant County Auditor Julie Kiley
 

Motion by: Commissioner Precinct 1 Terry Cook 
 

Motion: To approve a line item transfer for the District Attorney.

From/To Acct No. Description Amount
From 0100-0440-001105 DA/LE Salary $4,601.42
From 0100-0440-003003 DA/Radio Equip < $5,000.00 $3,415.36
From 0100-0440-005758 DA/Law Books > $5,000.00 $5,000.00
From 0100-0440-004236 DA/Extradition Exp $4,889.00
From 0100-0440-003011 DA/Computer Software $3,941.67
To 0100-0440-001110 DA/Overtime $4,601.42
To 0100-0440-001110 DA/Overtime $14,250.56
To 0100-0440-002010 DA/FICA $1,090.17
To 0100-0440-002020 DA/Retirement $1,905.30

The motion died for lack of a second.  No action was taken on this item.
 
28.
Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
The following persons addressed the Court:
Senior Director of Human Resources Tara Raymore
District Attorney Shawn Dick
Budget Officer Ashlie Koenig
General Counsel to Commissioners' Court Hal Hawes
First Assistant County Auditor Julie Kiley
 

Motion by: Commissioner Precinct 1 Terry Cook 
 

Motion: To approve a line item transfer for the District Attorney.

From/To Acct No. Description Amount
From 0100-0440-003005 DA/Office Furniture $4,500.00
From 0100-0440-003030 DA/Law Books < $5,000.00 $1,500.00
From 0100-0440-003004 DA/Ammunition $1,000.00
From 0100-0440-003003 DA/Radio Equip < $5,000.00 $ 184.80
To 0100-0440-001107 DA/Temp-Seasonal $6,674.22
To 0100-0440-002010 DA/FICA $ 510.58

The motion died for lack of a second.  No action was taken on this item. 
 
29.
Discuss, consider and take appropriate action on changes to the unallocated funds policies and procedures.
The following persons addressed the Court:
Budget Officer Ashlie Koenig
Senior Director of Human Resources Tara Raymore
Technology Services Director of Enterprise Applications Alison Gleason
Senior Director of Emergency Services John Sneed
County Attorney Dee Hobbs

No action was taken on this item. 
 
30.
Discuss, consider and take appropriate action on approving the Joint Resolutions of the Inter-Jurisdictional Emergency Management Program whereby Williamson County and the Cities of Coupland, Florence, Granger, Hutto, Liberty Hill, Thrall, and Weir resolve to establish the Williamson County Inter-Jurisdictional Emergency Management Program and appoint the Director and Deputy Director of the Williamson County Office of Emergency Management as the Emergency Management Coordinators who shall act for and at the direction of the Mayors for each City.
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Joint Resolutions of the Inter-Jurisdictional Emergency Management Program whereby Williamson County and the Cities of Coupland, Florence, Granger, Hutto, Liberty Hill, Thrall, and Weir resolve to establish the Williamson County Inter-Jurisdictional Emergency Management Program and appoint the Director and Deputy Director of the Williamson County Office of Emergency Management as the Emergency Management Coordinators who shall act for and at the direction of the Mayors for each City.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
31.
Discuss, consider, and take appropriate action on awarding RFP# 1612-131, Payroll Services for referred and existing Temporary Labor for the Williamson County Elections Administration to the highest scoring proposer, Elite Personnel Consultants/Evins Temporaries.
This item was pulled from the Agenda. 
Attachments:
 
32.
Discuss, consider and take appropriate action on approving the new Agreement for a sixty (60) month lease, with Pitney Bowes, for a DM125 Postage Machine for the Williamson County Precinct 2 Office, at $56.12/month.
 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the new agreement for a sixty (60) month lease, with Pitney Bowes, for a DM125 Postage Machine for the Williamson County Precinct #2 Office, at $56.12/month.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider, and take appropriate action on approving the purchase of Crisis Track Disaster Management from Geopliant, LLC in the amount of $8,700.00 to support the operations of the Williamson County Office of Emergency Management and authorize the County Judge to sign attached license and service agreement.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the purchase of Crisis Track Disaster Management from Geopliant, LLC in the amount of $8,700.00 to support the operations of the Williamson County Office of Emergency Management and authorize the County Judge to sign attached license and service agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider and take any appropriate action regarding approval of long-form agreement with Election Systems & Software, LLC for hardware maintenance and iVotronic software license and maintenance to support operations of Williamson County Elections Department (note: sole source purchase granted by minute order of Commissioners Court on September 6, 2016 under agenda item #61).
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the long-form agreement with Election Systems & Software, LLC for hardware maintenance and iVotronic software license and maintenance to support operations of Williamson County Elections Department (note: sole source purchase granted by Minute order of Commissioners Court on September 6, 2016 under agenda item #61).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:27 A.M. ON TUESDAY, MARCH 28, 2017.
 
35.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
No action was taken in Executive Session.
 
36.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of real property on CR 305. 
    k)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    l)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    m)    Discuss the acquisition of a drainage easement for CR 108.
    n)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    o)    Discuss the acquisition of real property for CR 258.
    p)    Discuss the acquisition of real property for Lakeline Blvd.
    q)    Discuss the acquisition of real property for US 183.
    r)    Discuss the acquisition of real property for Hairy Man Rd. 
    s)    Discuss the acquisition of real property for SW Bypass.
    t)    Discuss the acquisition of real property for Crossroad Acres.
    
B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.
 
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
No action was taken in Executive Session.
 
37.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken in Executive Session.
 
38.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
39.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:59 P.M. ON TUESDAY, MARCH 28, 2017.
 
40.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
41.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
42.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
z) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken on this item.
 
43.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
44.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT  12:59 P.M. ON TUESDAY, MARCH 28, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 4th day of April, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy