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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
April 4, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, APRIL 4, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of Minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the Regular Session of Commissioners' Court meeting on March 28, 2017 and the Special Session of Commissioners' Court budget workshop on March 31, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $2,848,449.02 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Jim Dillon of Liberty Hill addressed the Court.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 16 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the District Attorney.

From/To Acct No. Description Amount
From 0100-0440-001101 DA/PT Salaries $10,073.70
To 0100-0440-001107 DA/Temp-Seasonal $10,073.70

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the District Attorney.

From/To Acct No. Description Amount
From 0100-0440-001105 DA/LE Salaries $21,774.45
To 0100-0440-001110 DA/Overtime $21,774.45

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action to approve a line item transfer for the Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Tax Assessor/Collector.

From/To Acct No. Description Amount
From 0100-0499-004208 Internet Cloud Solutions $3,300.00
To 0100-0499-004100 Professional Services $3,300.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (1) White Metal records rack, (1) Cash Box, (3) Mice, (10) Note card holders, various speakers, (7) Chairs, (4) Computers, (4) Monitors, (1) Panasonic white board, (1) Metal cabinet, (1) Printer, (1) 2007 Orange Wanco Traffic sign, (2) 1999 Gray Trial Kings,  trailer, (1) 2010 Ford Crown Vic (see attached lists) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through auction including (1) white metal records rack, (1) cash box, (3) mice, (10) note card holders, various speakers, (7) chairs, (4) computers, (4) monitors, (1) Panasonic white board, (1) metal cabinet, (1) printer, (1) 2007 orange Wanco traffic sign, (2) 1999 gray Trial Kings trailer, (1) 2010 Ford Crown Vic (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of (3) Cannon Scanners through inter-departmental transfer (see attached list) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of three (3) Cannon Scanners through inter-departmental transfer (see attached list) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take any appropriate action regarding approval and receipt of Standard Agreement with Ranch at Cypress Creek MUD #1 regarding off-duty contracting of County Sheriff Deputies
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve and acknowledge receipt of Standard Agreement with Ranch at Cypress Creek Municipal Utility District (MUD) #1 regarding off-duty contracting of County Sheriff Deputies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on approval of the final plat for the Parkside at Mayfield Ranch Sec 12 subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Parkside at Mayfield Ranch Section 12 subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on approving a license agreement with Williamson County MUD #30 (Crescent Bluff subdivision) - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a license agreement with Williamson County Municipal Utility District (MUD) #30 (Crescent Bluff subdivision) - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take appropriate action on approval of the revised preliminary plat for the Ridge at Cross Creek subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the revised preliminary plat for the Ridge at Cross Creek subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider and take appropriate action on approving a license agreement with San Gabriel Hidden Creek Estates, LLC - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a license agreement with San Gabriel Hidden Creek Estates, LLC - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider, and take appropriate action on approval of the final plat for the Melchor Estates subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Melchor Estates subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
17.
Discuss, consider, and take appropriate action on a Resolution declaring the week of April 9th-15th, 2017, as "Public Safety Telecommunicator Week" for Williamson County.
View Agenda Item
Director of Emergency Communications Scott Parker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Resolution declaring the week of April 9th -15th, 2017, as "Public Safety Telecommunicator Week" for Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Hear report on Texas 85th Legislature House Bill 2321 regarding changes to the Low Income Vehicle Repair Assistance, Retrofit, and Accelerated Retirement Program (LIRAP) and the Associated Local Initiative Program (LIP).
View Agenda Item
Director of Environmental Programs for Parks Department Gary Boyd addressed the Court.  No action was taken on this item. 
Attachments:
 
19.
Receive and discuss the 2016 Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR). Only if necessary, take any appropriate action regarding same.
View Agenda Item
First Assistant County Auditor Julie Kiley and Adam McCane of Weaver and Tidwell addressed the Court.  No action was taken on this item.
Attachments:
 
20.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item. 
 
21.
Discuss, consider and take appropriate action on approving 2006 Road Bond Transfer Request per Mike Weaver, Road Bond Manager. To move $280,000 from I35 Frontage Road (P162) to Corridor A1/FM1660 (P458) of $70,000, Corridor C/SH29 Bypass (P459) of $70,000, Corridor E1/FM3349 (P460) of $70,000 and Corridor F/US183 (P461) of $70,000. 
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
22.
Discuss, consider and take appropriate action on approving 2013 Road Bond Transfer Request per Mike Weaver, Road Bond Manager. To move $70,000 from SH29@Cedar Hollow (P291) to Corridor H/Sam Bass (P462). Also move $3,983,960 from Non Departmental (P290) to Corridor A1/FM1160 (P458) $909,765, Corridor C/SH29 Bypass (P459) $595,735, Corridor E1/FM3349 (P460) $997,360, Corridor F/US1853 (P461) $989,320 and Corridor H/Sam Bass (P462) $491,780. 
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
23.
Discuss, consider and take appropriate action on an Agreement between Williamson County and Oncor Electric Delivery Company, LLC for installation of electrical infrastructure in relation to the Sheriff’s Office Training Facility Project.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an agreement between Williamson County and Oncor Electric Delivery Company, LLC for installation of electrical infrastructure in relation to the Sheriff’s Office Training Facility Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider and take appropriate action on a Real Estate Contract with Douglas and Rebecca Schernik for right of way needed on CR 101. (Parcel 12)
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with Douglas and Rebecca Schernik for right-of-way needed on County Road (CR) 101. (Parcel 12)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on accepting the resignation of John Miri and the appointment of a replacement to the Central Texas Regional Mobility Authority (CTRMA) Board of Directors for a two-year term beginning February 1, 2017 and ending on January 31, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept the resignation of John Miri and to appoint Mark Ayotte to the Central Texas Regional Mobility Authority (CTRMA) Board of Directors for the remainder of a two-year term beginning immediately and ending on January 31, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 1 Terry Cook
Attachments:
 
26.
Discuss, consider and take appropriate action on preparing and filing all necessary documentation in order to request the delegation of authority from the Texas Commission on Environmental Quality to administer and regulate, as an Authorized Agent, the use of On-Site Sewage Facility Systems in Williamson County, Texas, and the responsibility for the implementation and enforcement of applicable rules relating to On-Site Sewage Facilities in Williamson County, Texas.
 
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To move forward filing all necessary documentation in order to request the delegation of authority from the Texas Commission on Environmental Quality to administer and regulate, as an Authorized Agent, the use of On-Site Sewage Facility Systems in Williamson County, Texas, and the responsibility for the implementation and enforcement of applicable rules relating to On-Site Sewage Facilities in Williamson County, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
27.
Discuss, consider and take appropriate action on approving the Stryker EMS Protect Service Agreement with Stryker Corporation.
View Agenda Item
Director of Emergency Services Mike Knipstein addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Stryker Emergency Medical Services (EMS) Protect Service Agreement with Stryker Corporation.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider, and take appropriate action on providing the Texas Department of Public Safety helicopter access to WCSO call data.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To provide the Texas Department of Public Safety helicopter access to Williamson County Sheriff's Office (WCSO) call data.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
29.
Discuss, consider and take appropriate action to authorize the Purchasing Agent to advertise and receive proposals for the Cedar Park Tax Office Renovations under RFP 1703-149. 
View Agenda Item
Purchasing Agent Randy Barker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the Purchasing Agent to advertise and receive proposals for the Cedar Park Tax Office Renovations under Request for Proposal (RFP) 1703-149.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action on awarding the contract, RFP 1701-136, for the renovations to the Justice Center, to the best proposer S&G Contracting.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To award the contract, Request for Proposal (RFP) 1701-136, for the renovations to the Justice Center, to the best proposer S&G Contracting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider and take appropriate action on authorizing Supplemental Agreement No. 7 with BLGY, North Campus Project, for additional plan revisions for inclusion of encasement pipe and realignment of waste water lines in the amount of $6,808.06 under 15RFQ102.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize Supplemental Agreement No. 7 with BLGY, North Campus Project, for additional plan revisions for inclusion of encasement pipe and realignment of waste water lines in the amount of $6,808.06 under 15RFQ102.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider and take appropriate action on authorizing the service agreement with Intertech Flooring, for carpet installations at the Juvenile Justice Center in the amount of $84,661.39, under TXMAS contract No. TXMAS-13-72020.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the service agreement with Intertech Flooring, for carpet installations at the Juvenile Justice Center in the amount of $84,661.39, under Texas Multiple Award Schedule (TXMAS) contract No. TXMAS-13-72020.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive sealed bids for the Sale of Real Property located between RM 2243, Ronald W. Reagan Boulevard, Ridgmar Road, and E. Windermere Street, in Leander, Texas under IFB 1703-151, pursuant to Tex. Loc. Gov’t Code § 272.001 et seq.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize Purchasing Agent to advertise and receive sealed bids for the Sale of Real Property located between Ranch to Market (RM) 2243, Ronald W. Reagan Boulevard, Ridgmar Road, and East Windermere Street, in Leander, Texas under Invitation For Bid (IFB) 1703-151, pursuant to Texas Local Government Code Section 272.001 et seq.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Information Technology Systems.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Information Technology Systems.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
35.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for Information Technology Systems.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for Information Technology Systems.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:36 A.M. ON TUESDAY, APRIL 4, 2017.
 
36.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
View Agenda Item
No action was taken in Executive Session.
 
 
37.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of real property on CR 305. 
    k)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    l)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    m)    Discuss the acquisition of a drainage easement for CR 108.
    n)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    o)    Discuss the acquisition of real property for CR 258.
    p)    Discuss the acquisition of real property for Lakeline Blvd.
    q)    Discuss the acquisition of real property for US 183.
    r)    Discuss the acquisition of real property for Hairy Man Rd. 
    s)    Discuss the acquisition of real property for SW Bypass.
    t)    Discuss the acquisition of real property for Crossroad Acres.
    
B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
38.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
 No action was taken in Executive Session.
 
39.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
40.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:55 A.M. ON TUESDAY, APRIL 4, 2017.
 
41.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
42.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
43.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
z) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken on this item. 
 
44.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
There was no action on this item.
 
45.
Comments from Commissioners.
There were no comments.
 
COMMISSIONERS' COURT RECESSED AT 11:55 A.M. ON TUESDAY, APRIL 4, 2017.
 
COMMISSIONERS’ COURT RECONVENED AT 1:00 P.M. ON TUESDAY, APRIL 4, 2017.
 
46.
1:00 Recess - Workshop to Discuss Unallocated
View Agenda Item
The following persons addressed the Court:
Senior Director of Infrastructure Bob Daigh
Senior Director of Parks and Recreation Randy Bell
Tax Assessor/Collector Larry Gaddes
Senior Director of Technology Services Jay Schade
Senior Director of Emergency Services John Sneed
Sheriff Robert Chody
District Attorney Shawn Dick
County Attorney Dee Hobbs
Justice of the Peace Precinct #3 Bill Gravell
Executive Director of Juvenile Services Scott Matthew
Budget Officer Ashlie Koenig
Precinct #1 Chief Deputy Constable Mike Pendley
Senior Director of Human Resources Tara Raymore

No action was taken on this item.


 
Attachments:
COMMISSIONERS’ COURT ADJOURNED AT 2:23 P.M. ON TUESDAY, APRIL 4, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 11th day of April, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy