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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
April 11, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, APRIL 11, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the April 4, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $1,490,863.45 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
There were no comments.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 19 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for County Court at Law #3.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for County Court at Law #3:

From/To Acct No. Description Amount
From 0100-0428-004010 CCL3/Visiting Judges $632.00
To 0100-0428-003005 CCL3/Office Furniture $632.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100-0560-005730 Radio Equipment >$5,000.00 $10,700.00
To 0100-0560-004100 Professional Services $10,700.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on a line item transfer for the All County Courts Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the All County Courts Department:

From/To Acct No. Description Amount
From 0100-0425-004100 Professional Services $15,000.00
To 0100-0425-004120 Competency Hearings $15,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action on a line item transfer for the All District Courts.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the All District Courts:
From/To Acct No. Description Amount
From 0100-0435-004100 Professional Services $100,000.00
To 0100-0435-004120 Competency Hearings $100,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
9.
Discuss, consider, and take appropriate action on a Line Item Transfer for Emergency Communications. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Line Item Transfer for Emergency Communications:

From/To Acct No. Description Amount
From 0100-0581-004500 Maintenance Contracts $7,836.92
To 0100-0581-004541 Vehicle Maintenance and Repair $7,836.92

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider, and take appropriate action on a line item transfer for Emergency Communications for new hire employee evaluation screening. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Emergency Communications for new hire employee evaluation screening:

From/To Acct No. Description Amount
From: 0100-0581-004500 Maintenance Contracts $2,200.00
To: 0100-0581-004705 Pre-employment Screening $2,200.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
11.
Discuss, consider and take appropriate action to approve waiving Penalty and Interest to customers as requested by the Tax Assessor/Collector's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve waiving Penalty and Interest to customers as requested by the Tax Assessor/Collector's Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (2) Refrigerators, (6) Book Shelves, (45) Office chairs, (10) Desks, (20) File Cabinets, (16) Juice Containers, (5) Tables, (55) Camera Mounts, (1) Fan, (1) Camera, (1) Footrest, (1) Drawer organizer, (1) Pencil Drawer, (1) Document Stand, (1) Calculator, (1) Mouse, Misc. printer cartridges, Misc. Cd's and Cd sleeves, (1) Laptop, (1) Power cord, (1) Laptop bag, 2004 Chevy Impala, 2009 Chevy 1500 X Cab, (1) 2006 Chevy Impala, (1) 2005 International Work truck 7400, (1) 2003 Chevy Impala (see attached lists) pursuant to Tx local Gov't code 263.152
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through auction including (2) refrigerators, (6) book shelves, (45) office chairs, (10) desks, (20) file cabinets, (16) juice containers, (5) tables, (55) camera mounts, (1) fan, (1) camera, (1) footrest, (1) drawer organizer, (1) pencil drawer, (1) document stand, (1) calculator, (1) mouse, miscellaneous printer cartridges, miscellaneous CDs and CD sleeves, (1) laptop, (1) power cord, (1) laptop bag, 2004 Chevy Impala, 2009 Chevy 1500 Extended Cab, (1) 2006 Chevy Impala, (1) 2005 International 7400 work truck, (1) 2003 Chevy Impala (see attached lists) pursuant to Texas Local Government Code Section 263.152

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (1) Fridge, and (1) 3-shelf utility cart with an electrical outlet (see attached list) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through inter-departmental transfer including (1) fridge, and (1) 3-shelf utility cart with an electrical outlet (see attached list) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through destruction including (100) Mattresses, (61) Pieces of inmate shirts and pants, (100) Inmate shoes, (81) Pieces of Inmate blankets and mattress covers and (29) Pieces of Inmate towels (see attached list) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through destruction including (100) mattresses, (61) pieces of inmate shirts and pants, (100) inmate shoes, (81) pieces of inmate blankets and mattress covers and (29) pieces of inmate towels (see attached list) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Consider acknowledging and accepting commissioners education certificate of completion for Cynthia Long for successfully completing the continuing education provisions of Article 81.0025 of the Texas Local Government Code.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve acknowledging and accepting Commissioner's education certificate of completion for Cynthia Long for successfully completing the continuing education provisions of Article 81.0025 of the Texas Local Government Code.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with St. William Catholic Church (620 Round Rock West-annual request)
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve and acknowledge receipt of Vehicle Reimbursement Agreement with St. William Catholic Church (620 Round Rock West-annual request).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Receive and acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services between Kimley-Horn and Associates and Williamson County dated September 3, 2015 for Traffic Signal Warrant Study – CR 234 at Ronald Reagan Boulevard for Williamson County Road and Bridge. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services between Kimley-Horn and Associates and Williamson County dated September 3, 2015 for Traffic Signal Warrant Study – County Road (CR) 234 at Ronald Reagan Boulevard for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Discuss, consider and take appropriate action on approval of the final plat for the Siena Sec 17 subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Siena section 17 subdivision - Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
20.
Recognize the excellent work and efforts of the Telecommunications Professionals throughout Williamson County.
View Agenda Item
Director of Emergency Communications Scott Parker addressed the Court.  No action was taken on this item. 
 
21.
Discuss, consider and take appropriate action on approving the proclamation for Williamson County Child Fatality Review Team and Williamson County EMS proclaiming April 11, 2017 as the beginning of April Pools Day in Williamson County.
View Agenda Item
The following persons addressed the Court:
Director of Emergency Medical Services Mike Knipstein
Williamson County Child Fatality Review Team Precinct #4 Representative Jessica Schmidt
Colin's Hope Program Director Jessica Brown
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the proclamation for Williamson County Child Fatality Review Team and Williamson County Emergency Medical Services (EMS) proclaiming April 1-30, 2017 as April Pools Day month in Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on proclamation designating May 2017 as Older Americans Month.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a proclamation designating May 2017 as Older Americans Month.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item. 
 
24.
Discuss, consider, and take appropriate action regarding a Utility Joint Use Agreement between Frontier Communication and Williamson County for utility relocations on Seward Junction Southwest, a Road Bond Project in Commissioner Pct 2.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Utility Joint Use Agreement between Frontier Communication and Williamson County for utility relocations on Seward Junction Southwest, a Road Bond Project in Commissioner Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on approving Budget Transfer Request to move $350,000 from Long Term Planning LTP ROW (P457) to Corridor A1/FM1660 (P458) of $70,000, Corridor C/SH29 Bypass (P459) of $70,000, Corridor E1/FM3349 (P460) of $70,000, Corridor F/US183 (P461) of $70,000 and Corridor H/Sam Bass (P462) or $70,000.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Budget Transfer Request to move $350,000.00 from Long Term Planning (LTP) Right-of-Way (ROW) (P457) to Corridor A1 / Farm to Market (FM) 1660 (P458) of $70,000.00, Corridor C / State Highway (SH) 29 Bypass (P459) of $70,000.00, Corridor E1 / FM 3349 (P460) of $70,000.00, Corridor F / United States (US) 183 (P461) of $70,000.00 and Corridor H / Sam Bass (P462) of $70,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss, consider and take appropriate action on approving Budget Transfer Request to move $3,983,960 from Long Term Planning LTP Corridor Study (P456) to Corridor A1/FM1660 (P458) $909,765, Corridor C/SH29 Bypass (P459) $595,735, Corridor E1/FM3349 (P460) $997,360, Corridor F/US183 (P461) $989,320 and Corridor H/Sam Bass (P462) $491,780.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Budget Transfer Request to move $3,983,960.00 from Long Term Planning (LTP) Corridor Study (P456) to Corridor A1 / Farm to Market (FM) 1660 (P458) $909,765.00, Corridor C / State Highway (SH) 29 Bypass (P459) $595,735.00, Corridor E1 / FM 3349 (P460) $997,360.00, Corridor F / United States (US) 183 (P461) $989,320.00 and Corridor H / Sam Bass (P462) $491,780.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on approving 2006 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $30,000 from 2006 Road Non-Departmental (P156) to CR 111 Extension (P249). Also move $45,000 from CR 245 (P273) to SH 29 Bypass/Inner Loop (P243).
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2006 Road Bond Budget Transfer per Road Bond Manager Mike Weaver, to move $30,000.00 from 2006 Road Non-Departmental (P156) to County Road (CR) 111 Extension (P249) and also move $45,000.00 from CR 245 (P273) to State Highway (SH) 29 Bypass / Inner Loop (P243).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on approving 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $200,065.07 from Patriot Way @ SH29 (P308) to Hero Way West (P314). Also to close projects and move remaining balances from Patriot Way @ SH29 (P308) estimated at $463,000, SH29 @ Cedar Hollow (P291) estimated $105,000 and RM 2243 @ Escalera Parkway (P234) estimated at $365,000 to SH 29 Bypass/Inner Loop (P243). Additionally, move $1,750,000 from 2013 Road Non-Departmental (P290) to Pearson Ranch Road (P221) of $1,000,000 and Forest North Drainage Study (P225) of $750,000.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver, to move $200,065.07 from Patriot Way at State Highway (SH) 29 (P308) to Hero Way West (P314). Also to close projects and move remaining balances from Patriot Way @ SH 29 (P308) estimated at $463,000.00, SH 29 at Cedar Hollow (P291) estimated $105,000.00 and Ranch to Market (RM) 2243 at Escalera Parkway (P234) estimated at $365,000.00 to SH 29 Bypass / Inner Loop (P243). Additionally, move $1,750,000.00 from 2013 Road Non-Departmental (P290) to Pearson Ranch Road (P221) of $1,000,000.00 and Forest North Drainage Study (P225) of $750,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on a License Agreement with Larkspur Master Community, Inc. and Williamson County MUD 32. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a License Agreement with Larkspur Master Community, Inc. and Williamson County Municipal Utility District (MUD) 32.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action on approving updates to the Employee Policy Manual related to lodging expense reimbursement.
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes and County Auditor Jerri Jones addressed the Court.
 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve updates to the Employee Policy Manual related to lodging expense reimbursement; clarifying a minimum distance of 45 miles from the historic courthouse for reimbursement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider, and take appropriate action on authorizing service contract with T.F. Harper and Associates, for painting services at the Southwest Williamson County Regional Park, Tonkawa pavillion and restrooms, in the amount of $18,105.00, under Buy Board contract no. 512-16.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize a service contract with T.F. Harper and Associates, for painting services at the Southwest Williamson County Regional Park, Tonkawa Pavillion and restrooms, in the amount of $18,105.00, under Buy Board contract no. 512-16.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider and take appropriate action on authorizing services contract with Commercial Swim Management LLC, for quarry splash pad work, in the amount of $7235.00, under Buy Board contract no. 423-13.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize a services contract with Commercial Swim Management LLC, for quarry splash pad work, in the amount of $7,235.00, under Buy Board contract no. 423-13.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and take appropriate action on a Supplemental Agreement No. 1 to Agreement for Architectural and Engineering Services between Williamson County and KA Hickman Architects and Interior Designers, LLC for redesign of a room for storage purposes in relation to the Williamson County Georgetown Annex Project. The funding for this project is P-325.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Supplemental Agreement No. 1 to Agreement for Architectural and Engineering Services between Williamson County and KA Hickman Architects and Interior Designers, LLC for redesign of a room for storage purposes in relation to the Williamson County Georgetown Annex Project. The funding for this project is P-325.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider and take appropriate action on approving agreement between G&K Services and Williamson County for rental uniforms used by various departments within Williamson County as per Buyboard contract #507-16.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an agreement between G&K Services and Williamson County for rental uniforms used by various departments within Williamson County as per Buyboard contract #507-16.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider and take appropriate action on authorizing the renewal of Inmate Phones, Contract #14RFP00222, for the same pricing, terms and conditions as the existing Contract for the term of August 13, 2017 – August 12, 2018, with Inmate Calling Solutions, LLC dba ICSolutions.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the renewal of Inmate Phones, Contract #14RFP00222, for the same pricing, terms and conditions as the existing Contract for the term beginning on August 13, 2017 and ending on August 12, 2018, with Inmate Calling Solutions, LLC dba ICSolutions.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive sealed qualifications for RFQ 1704-155, Professional Engineering Services for Widening of CR 366.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize Purchasing Agent to advertise and receive sealed qualifications for Request for Qualifications (RFQ) 1704-155, professional engineering services for widening of County Road (CR) 366.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids. Aggregates for Surface Treatments under IFB # 1704-154.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize Purchasing Agent to advertise and receive bids for aggregates for surface treatments under Invitation for Bid (IFB) #1704-154.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider and take appropriate action on approving the service contract between Scientel Solutions LLC,  and Williamson County ITS for Tower Structural Analysis, in the amount of $5,600 and authorizing the County Judge to sign.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the service contract between Scientel Solutions LLC, and Williamson County Information Technology Services (ITS) for Tower Structural Analysis, in the amount of $5,600.00 and authorizing the County Judge to sign.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:22 A.M. ON TUESDAY, APRIL 11, 2017.
 
39.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
View Agenda Item
No action was taken in Executive Session.
 
40.

Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of real property on CR 305. 
    k)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    l)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    m)    Discuss the acquisition of a drainage easement for CR 108.
    n)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    o)    Discuss the acquisition of real property for CR 258.
    p)    Discuss the acquisition of real property for Lakeline Blvd.
    q)    Discuss the acquisition of real property for US 183.
    r)    Discuss the acquisition of real property for Hairy Man Rd. 
    s)    Discuss the acquisition of real property for SW Bypass.
    t)    Discuss the acquisition of real property for Crossroad Acres.
    
B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss license agreement with Larkspur Master Community, Inc.

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
41.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) SOAH Docket No. 473-16-4342; PUC Docket No. 45866 –Application of LCRA Transmission Services Corporation to Amend its Certificate of Convenience and Necessity for the Proposed Leander to Round Rock 138-KV Transmission Line Project
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken in Executive Session.
 
42.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
43.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:14 A.M. ON TUESDAY, APRIL 11, 2017.
 
44.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
45.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
46.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) SOAH Docket No. 473-16-4342; PUC Docket No. 45866 –Application of LCRA Transmission Services Corporation to Amend its Certificate of Convenience and Necessity for the Proposed Leander to Round Rock 138-KV Transmission Line Project
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
z) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken on this item.
 
47.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
48.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 11:14 A.M. ON TUESDAY, APRIL 11, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 18th day of April, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy