May 2, 2017
STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:40 A.M. on TUESDAY, MAY 2, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
- Present:
-
- County Judge Dan A. Gattis
- Commissioner Precinct 1 Terry Cook
- Commissioner Precinct 2 Cynthia Long
- Commissioner Precinct 3 Valerie Covey
- Commissioner Precinct 4 Larry Madsen
- County Clerk Nancy E. Rister
- Others Present:
-
- Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
- Brandy Cox, Deputy County Clerk
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook
Motion: To approve the Minutes of the April 25, 2017 meeting.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To authorize the payment of bills totaling $3,488,039.83 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve a line item transfer for the County Sheriff:
| From/To | Acct No. | Description | Amount |
|---|---|---|---|
| From | 0100-0560-05730 | Radio Equipment >$5,000.00 | $22,372.00 |
| To | 0100-0560-03003 | Radio Equipment <$5,000.00 | $22,372.00 |
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To approve a line item transfer for the County Sheriff:
| From/To | Acct No. | Description | Amount |
|---|---|---|---|
| From | 0100-0560-05730 | Radio Equipment >$5,000.00 | $4,000.00 |
| To | 0100-0560-04968 | Care of Animals | $4,000.00 |
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve a line item transfer for Elections; with a correction to the amount from $2,000.00 to $1,975.00 in the To and From lines:
| From/To | Acct No. | Description | Amount |
|---|---|---|---|
| From | 0100-0492-004251 | Election Supplies | $1,975.00 |
| To | 0100-0492-004310 | Advertising & Legal Notices | $1,975.00 |
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve a line item transfer for the Parks Department:
| From/To | Acct No. | Description | Amount |
|---|---|---|---|
| From | 0100-0510-005300 | Improvements >$5,000.00 | $41,689.80 |
| To | 0100-0510-005003 | Equipment >$5,000.00 | $41,689.80 |
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve authorizing the disposal of various county assets including (5) docking stations, (12) keyboards, (7) mice, (9) laptops, (1) Aleratec duplicator, (1) Photosmart printer, (1) Dell battery, (1) miscellaneous power cords, (9) Dell monitors, (29) desktops, (4) Grandstream GPx2000 VolP phone, (1) Tracvision multi-service interface box, (1) Tracvision in-motion satellite, (1) Samlex America sec 1223 (AC-DC converter), (1) Printer, (1) date/time stamp, (1) calculator, (1) digital scale, (1) time keeper, (1) microwave, (2) filing cabinets, (1) filing system, (1) desk (see attached lists) pursuant to Texas Local Government Code Section 263.152.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve Change Order No. 3, to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, in the amount of $0 for Lower Sanitary Sewer Piping Running to Detox Floor Sinks in relation to the Williamson County North Campus Project.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve Change Order No. 4, to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, in the amount of $0 for Jacking and Boring for Roadway Sleeve in relation to the Williamson County North Campus Project.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve the final plat for the L.R. Williams Business Park Phase 2 subdivision - Precinct #3.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve the preliminary plat for the L & D Acres subdivision - Precinct #3.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve the revised plat for the Teravista Section 25 Block A Lot 2 subdivision - Precinct #3.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 4 Larry Madsen
Second by: Commissioner Precinct 1 Terry Cook
Motion: To approve the Brushy Creek Marlins Swim Meet Parking Plan and Instructions for Sendero Springs Pool located adjacent to Sendero Springs Drive, Round Rock, Texas, for the 2017 Swim Season.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Budget Officer Ashlie Koenig
Senior Director of Human Resources Tara Raymore
Senior Director of Infrastructure Bob Daigh
County Attorney Dee Hobbs
Executive Director of Juvenile Services Scott Matthew
District Attorney Shawn Dick
Senior Director of Technology Services Jay Schade
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To replace carryover of unallocated with carryover of only merit beginning October 1, 2017; An internal salary survey no more than every five years on a rotating basis; Each year from October 1st to February 15th re-classes can be submitted but after February 15th all positions are filled at or below the budgeted salary within policy; and prohibiting moving money between positions after February 15th.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: County Judge Dan A. Gattis
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve 2018 Indigent Defense Discretionary Grant Resolution for Juvenile Services.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To authorize Williamson County Sheriff's Office to participate in the Texas Department of Transportation's Click It or Ticket (CIOT) Program from May 23, 2017 to June 5, 2017.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook
Motion: To accept the donation of nine (9) body cameras from the Round Rock Police Department to Constable Precinct #1; with the caveat that these body cameras will not be put into use until Information Technology (IT) analyzes the broad system that will be used and it is determined the body cameras are compatible to be used on the same broad system.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To approve a new grant funded position for Emergency Management.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To authorize Purchasing Agent to advertise and receive bids for Invitation for Bid (IFB) #1704-161 Medical Supplies for Williamson County Emergency Medical Services (EMS).
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To approve service agreement with Pre-employ.com to provide pre-employment background check services to support the operations of the Williamson County Human Resources Department and authorize the County Judge to sign all attached documents; this is cooperative (co-op) contract #6738X010.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To authorize Purchasing Agent to advertise and receive bids for Invitation for Bid (IFB) #1704-160 Hygiene Products for Williamson County Jail.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To approve the service contract via TEXAS DIR-TSO-3430 between Knight Security Systems, LLC and Williamson County.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen
Motion: To approve contract options for Clarity Election Suite Hosting with SOE Software Corporation, including but not limited to, short-term sixty (60) day extension of current agreement to allow sufficient time for finalization of a proposed and fully revised agreement as a sole source provider for elections software.
- Aye:
-
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Project Columbus Balbo
e) Mega Site
A. Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for Mays St. Extension
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop.
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: CR 101
f) Discuss the acquisition of real property: CR 111
g) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
h) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
i) Discuss the acquisition of real property for County Facilities.
j) Discuss the acquisition of real property on CR 305.
k) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
l) Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd.
m) Discuss the acquisition of a drainage easement for CR 108.
n) Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
o) Discuss the acquisition of real property for CR 258.
p) Discuss the acquisition of real property for CR Lakeline Blvd.
q) Discuss the acquisition of real property for US 183.
r) Discuss the acquisition of real property for Hairy Man Rd.
s) Discuss the acquisition of real property for SW Bypass.
t) Discuss the acquisition of real property for Crossroad Acres.
u) Discuss proposed acquisition of real property on CR 138.
B. Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss possible sale of 183 A excess right of way
c) Discuss proposed sale of real estate of Blue Springs Blvd
d) Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown.
e) Discuss wastewater easements in Berry Springs Park
f) Discuss Development Agreement with Ashby Capital Investments, LLC
g) Discuss sale of County property on Ronald Reagan Blvd.
h) Discuss abandonment of County property on CR 123.
i) Discuss the improvements 175 CR 138 (Giesen tract).
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) SOAH Docket No. 473-16-4342; PUC Docket No. 45866 –Application of LCRA Transmission Services Corporation to Amend its Certificate of Convenience and Necessity for the Proposed Leander to Round Rock 138-KV Transmission Line Project
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) SOAH Docket No. 473-16-4342; PUC Docket No. 45866 –Application of LCRA Transmission Services Corporation to Amend its Certificate of Convenience and Necessity for the Proposed Leander to Round Rock 138-KV Transmission Line Project
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
z) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 9th day of May, 2017.
ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas
By: Brandy Cox, Deputy