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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
June 6, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, June 6, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the May 30, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $4,046,289.78 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
The following persons addressed the Court:
Jim Dillon of Liberty Hill
Texas Municipal Police Association Field Representative Jeremy Jones
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. (Items 5 – 16)
 
5.
To discuss and take appropriate action on line item transfer for County Clerk.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for County Clerk:

From/To Acct No. Description Amount
From 0385-0385-004550 Imaging & Microfilming $2,250.00
To 0385-0385-004500 Maintenance Contracts $2,250.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on approving a line item transfer for EMS.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Emergency Medical Services (EMS):

From/To Acct No. Description Amount
From 0100-0540-005000 Capital Outlay > $5,000.00 $535.50
To 0100-0540-003107 Medical Equipment < $5,000.00 $535.50
From 0100-0540-005000 Capital Outlay > $5,000.00 $870.30
To 0100-0540-003200 Medical Supplies $870.30

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on a line item transfer for the All County Courts Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the All County Courts Department:

From/To Acct No. Description Amount
From 0100-0425-004100 Professional Services $3,000.00
To 0100-0425-004120 Competency Hearing $3,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss,consider,and take appropriate action concerning a line item transfer for Fleet Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Fleet Services:

From/To Acct No. Description Amount
From 0882-0882-003301 Gasoline $30,000.00
To 0882-0882-003523 Parts $30,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
9.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (43) Computers, (13) Monitors, (14) Keyboards, (3) Docking stations, (13) Printers, (4) Ink cartridges, (1) DVD writer, (1) Tripp Lite power box, (2) File Cabinets, (1) Garmin pilot, (2) Cameras, (3) TV's, (2) Aircards, (6) Set of computer speakers, (2) UPS's, (1) Router, (6) IBM systems, (1) Box of Misc. keyboards, mice and speakers, (3) Scanners, (2) Shredders, (1) Keyboard tray, (1) Fridge, (1) Fax machine,(1) Oven, (2) Phone's, (2) DVD Player's, (1) DVD Recorder, (1) DVD/VCR, (4) Cassette Recorder's, (see attached lists) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through auction including (43) computers, (13) monitors, (14) keyboards, (3) docking stations, (13) printers, (4) ink cartridges, (1) DVD writer, (1) Tripp Lite power box, (2) file cabinets, (1) Garmin pilot, (2) cameras, (3) TVs, (2) air cards, (6) set of computer speakers, (2) uninterrupted power supplies (UPSs), (1) router, (6) IBM systems, (1) box of miscellaneous keyboards, mice and speakers, (3) scanners, (2) shredders, (1) keyboard tray, (1) fridge, (1) fax machine,(1) oven, (2) phones, (2) DVD Players, (1) DVD Recorder, (1) DVD/VCR, (4) cassette recorders, (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (1) 2006 Chevy C8500, (1) 2008 Ford Crown-Vic., (1) 2005 John Deere CX15, (1) 2005 John Deere 5525, (1) 2001 Massey Ferguson 4243, (1) 2013 Ford F-150, (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through auction including (1) 2006 Chevrolet C8500, (1) 2008 Ford Crown Victoria, (1) 2005 John Deere CX15, (1) 2005 John Deere 5525, (1) 2001 Massey Ferguson 4243, (1) 2013 Ford F-150, (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on authorizing the disposal of (1) Stryker Model 6500 Ambulance Cot through Sale to Insurer (see attached list) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of (1) Stryker model 6500 ambulance cot through sale to insurer (see attached list) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing the disposal of (1) 2014 Ford F-450 for Trade-in (see attached list) pursuant to Tx Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of (1) 2014 Ford F-450 for trade-in (see attached list) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Brushy Creek Marlins Swim Team (Traffic control after swim meet at Sandero Springs Pool)
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve and acknowledge receipt of a Vehicle Reimbursement Agreement with Brushy Creek Marlins Swim Team (traffic control after swim meet at Sendero Springs Pool).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider and take appropriate action on Contract Amendment No 1 under Williamson County Contract for Engineering Services between Raba Kistner Consultants Inc and Williamson County dated February 18, 2015 for Geotechnical/Lab Testing Services for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Contract Amendment No 1 under Williamson County Contract for Engineering Services between Raba Kistner Consultants Inc. and Williamson County dated February 18, 2015 for Geotechnical/Lab Testing Services for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider, and take appropriate action on the final plat for the Hohman San Gabriel Farms Subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Hohman San Gabriel Farms subdivision - Precinct #4

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
17.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh invited everyone to an open house:

Corridor A-1
5:00 p.m. to 7:30 p.m.
Tuesday, June 6, 2017
Ray Elementary School
225 Swindoll Lane
Hutto, Texas 78634

No action was taken on this item. 
Attachments:
 
18.
Discuss, consider, and take appropriate action regarding Change Order No. 7 in the amount of $48,426.44 for CR 258, a Road Bond Project in Commissioner Pct. 2.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 7 in the amount of $48,426.44 for County Road (CR) 258, a Road Bond Project in Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Discuss, consider and take appropriate action on a waterline easement with Jonah Water Special Utility District for the CR 110 project. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a waterline easement with Jonah Water Special Utility District for the County Road (CR) 110 project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Discuss, consider and take appropriate action on a Real Estate Contract with Roy L. Sullivan II for right of way needed on the CR 278 @ Bagdad Rd. project. (Parcel 4)
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with Roy L. Sullivan II for right of way needed on the County Road (CR) 278 at Bagdad Road project. (Parcel 4)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on a Real Estate Contract with Don and Jill Frazier for right of way needed on the CR 101 project. (Parcel 46)
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with Don and Jill Frazier for right of way needed on the County Road (CR) 101 project. (Parcel 46)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on a Special Warranty Deed from Williamson County to Wilco Land Investments I, LLC, Wilco Land Investments II, LLC and Wilco Land Investments III, LLC for excess right of way on Kaufman Loop. 
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
23.
Discuss, consider and take appropriate action on authorizing the County Judge to execute the Amendment NO. 2 as submitted by Symetra Life Insurance Company, for the Voluntary Short Term Disability Income Insurance Group Policy No. 01 016850.00, as an Amendment to the Policy Holder Williamson County effective March 26, 2017.
View Agenda Item
Director of Benefits Administration Shelley Loughrey addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the County Judge to execute the Amendment No. 2 as submitted by Symetra Life Insurance Company, for the Voluntary Short Term Disability Income Insurance Group Policy No. 01 016850.00, as an Amendment to the Policy Holder Williamson County effective March 26, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider and take appropriate action on authorizing the County Judge to execute the Policy Rider as submitted by Symetra Life Insurance Company, for the change as amended to the Schedule of Insurance – Life Insurance Benefit for the Certificate of Insurance LGC 13500/TX-SCH 08/06, as an Amendment to the Policy Holder Williamson County effective date of change January 1, 2016.
View Agenda Item
Director of Benefits Administration Shelley Loughrey addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the County Judge to execute the Policy Rider as submitted by Symetra Life Insurance Company, for the change as amended to the Schedule of Insurance – Life Insurance Benefit for the Certificate of Insurance LGC 13500/TX-SCH 08/06, as an Amendment to the Policy Holder Williamson County effective date of change January 1, 2016.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on transitioning the Peace Officer Pay Charts (L and C) into the B chart.
View Agenda Item
The following persons addressed the Court:
Senior Director of Human Resources Tara Raymore
Sheriff Robert Chody
Budget Officer Ashlie Koenig

No action was taken on this item. 
 
26.
Discuss, consider and take appropriate action to terminate contract between Williamson County, Texas and Stericycle, Inc. for the provision of collection and disposal of regulated medical waste generated by Williamson County EMS; and authorize county judge to sign notice of termination.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To terminate the contract between Williamson County, Texas and Stericycle, Inc. for the provision of collection and disposal of regulated medical waste generated by Williamson County Emergency Medical Services (EMS); and to authorize the county judge to sign notice of termination.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
There is no Agenda item #27 due to a numbering error.
 
28.
Discuss, consider and take appropriate action on a Uniform Clinical Training Affiliation Agreement between Williamson County and Texas A&M Health Science Center whereby Williamson County Mobile Outreach will provide clinical clerkships for third and fourth year medical students of Texas A&M Health Science Center.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Uniform Clinical Training Affiliation Agreement between Williamson County and Texas A&M Health Science Center whereby Williamson County Mobile Outreach will provide clinical clerkships for third and fourth year medical students of Texas A&M Health Science Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on an Amendment No. 3 to the Agreement between Williamson County and CoreCivic, Inc. (Formerly: Corrections Corporation of America) in order to reflect Corrections Corporation of America’s recent legal name change to CoreCivic, Inc.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Amendment No. 3 to the Agreement between Williamson County and CoreCivic, Inc. (Formerly: Corrections Corporation of America) in order to reflect Corrections Corporation of America’s recent legal name change to CoreCivic, Inc.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action on a funding application from the Blackshear/O. L. Price Ex-Student Association for $100,000 of funding from the Williamson County Community Recreation Facility Fund in order to make repairs to the Dickey Museum & Multipurpose Center located in Taylor, Texas.
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court. 
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a funding application from the Blackshear / O. L. Price Ex-Student Association for $100,000.00 of funding from the Williamson County Community Recreation Facility Fund in order to make repairs to the Dickey Museum and Multipurpose Center located in Taylor, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider, and take appropriate action on nominating a candidate to be considered for appointment to the Tobacco Settlement Permanent Trust Account Investment Committee.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To nominate County Judge Dan A. Gattis to be considered for appointment to the Tobacco Settlement Permanent Trust Account Investment Committee for a term ending August 31, 2023.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
32.
Discuss, consider and take appropriated action on policies and procedures for Unallocated.
View Agenda Item
The following persons addressed the Court:
Budget Officer Ashlie Koenig
Senior Director of Emergency Services John Sneed
County Attorney Dee Hobbs

No action was taken on this item. 
Attachments:
 
33.
Discuss, consider, and take appropriate action to receive, record, and ratify award of contract with Kennedy Consulting, Inc.  previously approved on 03/07/2017, agenda item #23, for Transportation Corridor A1 Development under RFQ# 1610-118 to the best qualified firm.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To receive, record, and ratify award of contract with Kennedy Consulting, Inc. (previously approved on 03/07/2017, agenda item #23) for Transportation Corridor A1 Development under Request for Qualifications (RFQ) #1610-118 to the best qualified firm.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action to receive, record, and ratify award of contract with Atkins North America, Inc.  previously approved on 03/07/2017, agenda item #24, for Transportation Corridor C Development under RFQ# 1610-119 to the best qualified firm.
 
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To receive, record, and ratify award of contract with Atkins North America, Inc. (previously approved on 03/07/2017, agenda item #24) for Transportation Corridor C Development under Request for Qualifications (RFQ) #1610-119 to the best qualified firm.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider, and take appropriate action to receive, record, and ratify award of contract with Brown & Gay Engineers, Inc. previously approved on 03/07/2017, agenda item #21, for Transportation Corridor E1 Development under RFQ# 1610-121 to the best qualified firm.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To receive, record, and ratify award of contract with Brown & Gay Engineers, Inc. (previously approved on 03/07/2017, agenda item #21) for Transportation Corridor E1 Development under Request for Qualifications (RFQ) #1610-121 to the best qualified firm.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider, and take appropriate action to receive, record, and ratify award of contract with CP&Y, Inc. previously approved on 03/07/2017, agenda item #22, for Transportation Corridor F Development under RFQ# 1610-122 to the best qualified firm.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To receive, record, and ratify award of contract with CP&Y, Inc. (previously approved on 03/07/2017, agenda item #22) for Transportation Corridor F Development under Request for Qualifications (RFQ) #1610-122 to the best qualified firm.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider, and take appropriate action to receive, record, and ratify award of contract with K Friese & Associates, Inc.  previously approved on 03/07/2017, agenda item #25, for Transportation Corridor H Development under RFQ# 1610-123 to the best qualified firm.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To receive, record, and ratify award of contract with K Friese & Associates, Inc. (previously approved on 03/07/2017, agenda item #25) for Transportation Corridor H Development under Request for Qualifications (RFQ) #1610-123 to the best qualified firm.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider, and take appropriate action to receive, record, and ratify award of contract with Cobb, Fendley & Associates, Inc. previously approved on 02/07/2017, agenda item #19, for Utility Coordination and Utility Engineering Services under RFQ# 1611-127 to the best qualified firm.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To receive, record, and ratify award of contract with Cobb, Fendley & Associates, Inc. (previously approved on 02/07/2017, agenda item #19) for Utility Coordination and Utility Engineering Services under Request for Qualifications (RFQ) #1611-127 to the best qualified firm.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider and take appropriate action on a Supplemental Agreement No. 1 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. relating to additional services to be performed at the Williamson County Justice Center CSCD Project.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Supplemental Agreement No. 1 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. relating to additional services to be performed at the Williamson County Justice Center Community Supervision and Corrections Department (CSCD) Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider and take appropriate action on authorizing the extension of Medical Supplies for Jail, #1604-071, for the same pricing, terms and conditions as the existing contract with the Primary Vendor, Bound Tree Medical, LLC, and with the Secondary Vendor, New Dimension Pharmacy.  The Vendor for the line item 2 only, Agni Enterprises, LLC (DBA) Head to Heels Safety Supplies, has requested an increase of 3% per the CPI adjustment in the US Department of Labor Report from $48.00 to $49.44.  The renewal term is July 7, 2017 - July 6, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the extension of Medical Supplies for Jail, #1604-071, for the same pricing, terms and conditions as the existing contract with the Primary Vendor, Bound Tree Medical, LLC, and with the Secondary Vendor, New Dimension Pharmacy; renewal term beginning on July 7, 2017 and ending on July 6, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
41.
Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive competitive sealed proposals for Williamson County Jail Kitchen & Plumbing Remodel under RFP # 1705-166.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive competitive sealed proposals for Williamson County Jail Kitchen & Plumbing Remodel under Request for Proposal (RFP) #1705-166.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
42.
Discuss, consider and take appropriate action on awarding IFB 1705-163 Aggregates for Surface Treatments to the only bidder Industrial Asphalt & Aggregates.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Invitation for Bid (IFB) #1705-163 Aggregates for Surface Treatments to the only bidder Industrial Asphalt & Aggregates.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:54 A.M. ON TUESDAY, JUNE 6, 2017.
 
43.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
View Agenda Item
No action was taken in Executive Session.
 
44.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of real property on CR 305. 
    k)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    l)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    m)    Discuss the acquisition of a drainage easement for CR 108.
    n)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    o)    Discuss the acquisition of real property for CR 258.
    p)    Discuss the acquisition of real property for CR Lakeline Blvd. 
    q)    Discuss the acquisition of real property for US 183.
    r)    Discuss the acquisition of real property for Hairy Man Rd. 
    s)    Discuss the acquisition of real property for SW Bypass.
    t)    Discuss the acquisition of real property for Crossroad Acres.
    u)    Discuss proposed acquisition of real property on CR 138. 
    v)    Discuss proposed acquisition of real property at Highland Springs Lane. 
   x)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss the improvements 175 CR 138 (Giesen tract).
    j)    Discuss an Interlocal Agreement with the City of Hutto for CR 119.
   k)     Discuss excess ROW (Drainage) on Kaufman Loop

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
View Agenda Item
No action was taken in Executive Session.
 
45.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) SOAH Docket No. 473-16-4342; PUC Docket No. 45866 –Application of LCRA Transmission Services Corporation to Amend its Certificate of Convenience and Necessity for the Proposed Leander to Round Rock 138-KV Transmission Line Project
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken in Executive Session.
 
46.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
47.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:00 P.M. ON TUESDAY, JUNE 6, 2017.
 
48.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
49.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
50.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) SOAH Docket No. 473-16-4342; PUC Docket No. 45866 –Application of LCRA Transmission Services Corporation to Amend its Certificate of Convenience and Necessity for the Proposed Leander to Round Rock 138-KV Transmission Line Project
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.

No action was taken on items a through y.

z) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the proposed settlement agreement in Civil Action No. 1:17-cv-00068-SS, Dennis Farmer and Linda Schlueter v. Williamson County and Damon Grant, In The United States District Court for the Western District of Texas - Austin Division, and to authorize the County Judge to execute a Settlement Agreement document approved by counsel for the County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent from the Dais)
 
51.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
52.
Comments from Commissioners.
There were no comments. 
COMMISSIONERS’ COURT ADJOURNED AT 12:01 P.M. ON TUESDAY, JUNE 6, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 13th day of June, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy