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Minutes for Commissioners Court - Regular Session

 
MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
June 20, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, JUNE 20, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
Absent:
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Sean L. Johnson, Executive Assistant to County Clerk
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the June 13, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item. 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $1,873,967.23 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
4.
Citizen comments.
Jim Dillon of Liberty Hill and Bill Kelberlau of Georgetown addressed the Court
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. (Items 5 – 14)
 
5.
Discuss, consider and take appropriate action on a line item transfer for County Clerk.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for County Clerk:

From/To Acct No. Description Amount
From 0385-0385-004550 Imaging & Microfilming $720.00
To 0385-0385-003010 Computer Equipment less than $5,000.00 $720.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, Consider, and take appropriate action concerning Line Item Transfers for Fleet Services.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line Item transfers for Fleet Services:

From/To Acct No. Description Amount
From 0882-0882-004541 Vehicle Repairs & Maintenance $2,000.00
From 0882-0882-003102 Safety Supplies $500.00
From 0882-0882-003301 Gasoline $12,500.00
To 0882-0882-003303 Oil,Grease $15,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, May 2017 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Justice of the Peace Precinct #4 May 2017 Monthly Report in compliance with Code of Criminal Procedures Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (23) Computer's, (15) Keyboards, (3) Printer's, (7) Mice, (1) Adapter, (3) File Cabinets, (1) Office Supply organizer, (1) Table, (13) Chairs, (1) Weight Scale, (6) Router's, (3) TV's, (2) DVD/VCR, (1) DVD, (1) Camera control box, (2) Scanner's, (3) VCR's, (7) Camera's, (1) Port switch, (1) DVR, (65) Monitor's,(3) Filing Cabinets, (1) Typewriter, (2) Port cables. (1) Tool Box, Boxes of Misc. computer parts, (1) External Drive, (2) Docking stations, (1) Phone, (8) Computer speakers, (1) Server case, (1) USB Modem, (7) Laptop bags, (2) Camera bags, (3) GPS Trackers, (1) Card laminator, (2) Staplers, ( 1) Rolling cart, (1) Shelf, (1) Radio, (4) Webcams, (3) Gridstores, (2) Powervault, (2) Drobo Mas units, (1) Battery backup, (1) Tandem back-up, (1) 2004 Ford F-150, (1) 2009 Ford F250, (1) 2012 Chevy Tahoe (see attached lists) pursuant to Tx. Local Gov't code 263.152.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the disposal of various county assets through auction including (23) computers, (15) keyboards, (3) printers, (7) mice, (1) adapter, (3) file cabinets, (1) office supply organizer, (1) table, (13) chairs, (1) weight scale, (6) routers, (3) TVs, (2) DVD/VCR, (1) DVD, (1) camera control box, (2) scanners, (3) VCRs, (7) cameras, (1) port switch, (1) DVR, (65) monitors,(3) filing cabinets, (1) typewriter, (2) port cables. (1) tool box, boxes of miscellaneous computer parts, (1) external drive, (2) docking stations, (1) phone, (8) computer speakers, (1) server case, (1) USB Modem, (7) laptop bags, (2) camera bags, (3) GPS trackers, (1) card laminator, (2) staplers, ( 1) rolling cart, (1) shelf, (1) radio, (4) webcams, (3) gridstores, (2) powervault, (2) Drobo Mas units, (1) Battery backup, (1) tandem back-up, (1) 2004 Ford F-150, (1) 2009 Ford F-250, (1) 2012 Chevrolet Tahoe (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through Trade-in including (1) 2012 Ford F450, (1) 2012 Wheeled Coach and (1) 2014 Wheeled Coach ambulance (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the disposal of various county assets through trade-in including (1) 2012 Ford F-450, (1) 2012 Wheeled Coach and (1) 2014 Wheeled Coach ambulance (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
11.
Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for May 2017 pursuant to Texas Local Government Code §114.026.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the monthly Treasurer's Report on Williamson County Finances for May 2017 pursuant to Texas Local Government Code Section 114.026.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on Work Authorization No. 4 for Traffic Signal Design - CR 119 at Limmer Loop under contract for Engineering Services between Kimley-Horn and Associates and Williamson County dated September 3, 2015.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Work Authorization No. 4 for Traffic Signal Design - County Road (CR) 119 at Limmer Loop under contract for Engineering Services between Kimley-Horn and Associates and Williamson County dated September 3, 2015.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No 1 for Engineering Services for Williamson County Long Range Transportation Plan between Alliance Transportation Group Inc and Williamson County dated October 19, 2016.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Supplemental Work Authorization No. 1 to Work Authorization No. 1 for Engineering Services for Williamson County Long Range Transportation Plan between Alliance Transportation Group, Inc. and Williamson County dated October 19, 2016.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
14.
Discuss, consider and take appropriate action on approval of the final plat for the Shiloh Estates subdivision - Pct 4.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the final plat for the Shiloh Estates subdivision - Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
REGULAR AGENDA
 
15.
Discuss, consider, and take appropriate action on reappointing Landy Warren as one of the two Williamson County representatives on the Lone Star Regional Water Authority.
General Counsel to Commissioners' Court Hal Hawes addressed the Court. 
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To reappoint Landy Warren to serve on the Board of Directors of the Lone Star Regional Water Authority for a three year term commencing on September 2, 2017 and expiring on September 1, 2020, in accordance with Special District Local Laws Code Section 8364.051.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
16.
Discuss and recognize June 27, 2017 as National PTSD Awareness Day.
 
Director of Veteran's Services Donna Harrell addressed the Court.  No action was taken on this item. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To recognize June 27, 2017 as National Post-Traumatic Stress Disorder (PTSD) Awareness Day.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
17.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
Senior Director of Infrastructure Bob Daigh invited everyone to open houses:

Corridor C
5:00 p.m to 7:30 p.m.
Tuesday, June 20, 2017
East View High School
4490 East University Avenue
Georgetown, Texas 78626

Corridor H
5:00 p.m. to 7:30 p.m.
Wednesday, June 21, 2017
Round Rock Presbyterian Church
4010 Sam Bass Road
Round Rock, Texas 78681

Corridor E-1
5:00 p.m to 7:30 p.m.
Tuesday, June 27, 2017
Taylor Public Library
801 Vance Street
Taylor, Texas 76574

No action was taken on this item. 

 
Attachments:
 
18.
Receive and acknowledge the June 2017 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item. 
 
19.
Discuss, consider and take appropriate action on approving Budget Transfer Request to move $350,000 from Long Term Planning LTP ROW (P457) to Corridor A1/FM1660 (P458) of $50,000, Corridor C/SH 29 Bypass (P459) of $50,000, Corridor E1/FM3349 (P460) of $50,000, Corridor F/US183 (P461) of $150,000 and Corridor H/Sam Bass Road (P462) of $50,000.
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Budget Transfer Request to move $350,000.00 from Long Term Planning (LTP) Right-of-Way (ROW) (P457) to Corridor A1 / Farm to Market (FM) 1660 (P458) of $50,000.00, Corridor C / State Highway (SH) 29 Bypass (P459) of $50,000.00, Corridor E1 / Farm to Market (FM) 3349 (P460) of $50,000.00, Corridor F / United States Highway (US) 183 (P461) of $150,000.00 and Corridor H / Sam Bass Road (P462) of $50,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Discuss, consider and take appropriate action on a Real Estate Contract with Nelson Homestead Family Partnership, LTD for right of way needed on CR 110 South. (Parcel 44S)
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with Nelson Homestead Family Partnership, LTD for right of way (ROW) needed on County Road (CR) 110 South. (Parcel 44S)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on a First Amendment to Contract Covenant with Nelson Homestead Family Partnership, LTD for right of way acquired on CR 110 South. (Parcel 38S)
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a First Amendment to Contract Covenant with Nelson Homestead Family Partnership, LTD for right of way (ROW) acquired on County Road (CR) 110 South. (Parcel 38S)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider, and take appropriate action on Texas Parks & Wildlife Department Grant Agreement for River Ranch County Park to support professional services and construction for the Interpretive Center.
Senior Director of Parks and Recreation Randy Bell addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Texas Parks and Wildlife Department Grant Agreement for River Ranch County Park to support professional services and construction for the Interpretive Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
23.
Discuss, consider, and take appropriate action on Supplemental Agreement No. 2 to the Agreement for Landscape Architectural Phase II Services between Williamson County and Design Workshop, Inc. for the performance of additional landscape architectural services in relation to River Ranch County Park.
Senior Director of Parks and Recreation Randy Bell addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Supplemental Agreement No. 2 to the Agreement for Landscape Architectural Phase II Services between Williamson County and Design Workshop, Inc. for the performance of additional landscape architectural services in relation to River Ranch County Park.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
24.
Discuss, consider and take appropriate action on a proposed draft Order Adopting Rules of Williamson County, Texas for On-Site Sewage Facilities; with such action to possibly include but not be limited revising the draft Order and granting authorization to submit the proposed draft Order to the Texas Commission on Environmental Quality for review and comment.
Senior Director of Infrastructure Bob Daigh and Attorney Richard Hamala of Tiemann, Shahady, & Hamala, P.C. addressed the Court.  
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a proposed draft Order Adopting Rules of Williamson County, Texas for On-Site Sewage Facilities; with such action to possibly include but not be limited revising the draft Order and granting authorization to submit the proposed draft Order to the Texas Commission on Environmental Quality for review and comment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
25.
Discuss, consider and take any appropriate action regarding Interlocal Agreement between Williamson County and the City of Cedar Park for the establishment of ambulance and personnel housing to support operations of Williamson County EMS.
Senior Director of Emergency Services John Sneed addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Interlocal Agreement between Williamson County and the City of Cedar Park for the establishment of ambulance and personnel housing to support operations of Williamson County Emergency Medical Services (EMS).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED AT 10:54 A.M. ON TUESDAY, JUNE 20, 2017.
 
COMMISSIONERS’ COURT RECONVENED AT 11:02 A.M. ON TUESDAY, JUNE 20, 2017.
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 11:04 A.M. ON TUESDAY, JUNE 20, 2017.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 11:11 A.M. ON TUESDAY, JUNE 20, 2017.
 
26.
Discuss, consider and take appropriate action on policies and procedures regarding FY 17 existing unallocated funds created by the backfill of positions at a lesser rate of pay.
The following persons addressed the Court:
Sheriff Robert Chody
Senior Director of Human Resources Tara Raymore
Tax Assessor/Collector Larry Gaddes
Executive Director of Juvenile Services Scott Matthew
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To embrace the concept of creating policies and procedures regarding Fiscal Year (FY) 2017 existing unallocated funds and to gather further information for decision at a later date.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on FY 2018 Benefit Plans, Rates and proposed changes.
 
The following persons addressed the Court:
Senior Director of Human Resources Tara Raymore
Vice President Client Services at Holmes Murphy & Associates David Gibson
First Assistant County Auditor Julie Kiley
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Fiscal Year (FY) 2018 benefit plans, rates, and proposed changes.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on awarding RFQ # 1612-132, Professional Services for Williamson County Comprehensive Parks Master Plan, to the best qualified respondent,  HALFF Associates, Inc. and authorizing the County Judge to execute the agreement.
Senior Director of Parks and Recreation Randy Bell and Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Request for Qualifications (RFQ) #1612-132, Professional Services for Williamson County Comprehensive Parks Master Plan, to the best qualified respondent, HALFF Associates, Inc. and to authorize the County Judge to execute the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
29.
Discuss, consider and take appropriate action on prior approval of Professional Services Agreement for Training and Traumatic Event Response for the Williamson County Sheriff’s Office between Williamson County and Tania Glenn & Associates, PA (previously approved and exempted from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4) on June 13, 2017, agenda item #28) to remove condition of “pro-rating” (compensation) and following original hourly rate schedule set forth in Exhibit “B” with a not-to-exceed amount of $25,000.00.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To remove the condition of “pro-rating” (compensation) and following original hourly rate schedule set forth in Exhibit “B” with a not-to-exceed amount of $25,000.00 on a prior approval of Professional Services Agreement for Training and Traumatic Event Response for the Williamson County Sheriff’s Office between Williamson County and Tania Glenn & Associates, PA (previously approved and exempted from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Texas Local Government Code Section 262.024(a)(4) on June 13, 2017, agenda item #28).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
30.
Discuss, consider, and take appropriate action on awarding bids received for Medical Supplies for Williamson County EMS, Bid #1704-161 to the lowest and best bidders as noted on the award recommendation.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To award bids received for Medical Supplies for Williamson County EMS, Bid #1704-161 to the lowest and best bidders as noted on the award recommendation.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
31.
Discuss, consider, and take appropriate action on awarding RFP#1702-144, Third Party Administrator, self-funded option for Medical, Dental & Vision coverage, Wellness/Biometric Program Management, Prescription Drug Card Services - Retail Card and Mail Order, Pre-Certification/Large Case Management, Disease Management/Diabetic Plan Management and Section 125 Claims Administration, to the best proposer, United Healthcare Services, Inc. and authorizing County Judge to execute agreement.
Senior Director of Human Resources Tara Raymore addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Request for Proposal (RFP) #1702-144, Third Party Administrator, self-funded option for Medical, Dental & Vision coverage, Wellness/Biometric Program Management, Prescription Drug Card Services - Retail Card and Mail Order, Pre-Certification/Large Case Management, Disease Management/Diabetic Plan Management and Section 125 Claims Administration, to the best proposer, United Healthcare Services, Inc., and to authorize the County Judge to execute agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:40 A.M. ON TUESDAY, JUNE 20, 2017.
 
32.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
No action was taken in Executive Session.
 
33.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    k)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    l)    Discuss the acquisition of a drainage easement for CR 108.
    m)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    n)    Discuss the acquisition of real property for CR 258.
    o)    Discuss the acquisition of real property for CR Lakeline Blvd. 
    p)    Discuss the acquisition of real property for US 183.
    q)    Discuss the acquisition of real property for Hairy Man Rd. 
    r)    Discuss the acquisition of real property for SW Bypass.
    s)    Discuss the acquisition of real property for Crossroad Acres.
    t)    Discuss proposed acquisition of real property on CR 138. 
    u)    Discuss proposed acquisition of real property at Highland Springs Lane. 
    v)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss the improvements 175 CR 138 (Giesen tract).
    j)    Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
No action was taken in Executive Session.
 
34.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Legislative changes to firearms laws and possession of firearms on county property
p) SOAH Docket No. 473-16-4342; PUC Docket No. 45866 –Application of LCRA Transmission Services Corporation to Amend its Certificate of Convenience and Necessity for the Proposed Leander to Round Rock 138-KV Transmission Line Project
q) Notice of claim and demand of Morgan Lee Roach.
r) Labor and employment law review of Employee Policy Manual provisions and amendments.
s) Berry Springs Park and Preserve pipeline
t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken in Executive Session.
 
35.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
36.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:34 P.M. ON TUESDAY, JUNE 20, 2017.
 
37.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
38.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
39.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m) Claims of Texas Association for Children and Families
n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p) SOAH Docket No. 473-16-4342; PUC Docket No. 45866 –Application of LCRA Transmission Services Corporation to Amend its Certificate of Convenience and Necessity for the Proposed Leander to Round Rock 138-KV Transmission Line Project
q) Notice of claim and demand of Morgan Lee Roach.
r) Berry Springs Park and Preserve pipeline
s) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
t) Discuss requirements related to health benefit plan.
u) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
v) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
w) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas
x) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
y) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
z) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
No action was taken on this item. 
 
40.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
41.
Comments from Commissioners.
Commissioner Covey announced that Commissioner Covey and Commissioner Cook participated in the Juneteenth Celebration in Round Rock on June 18, 2017; there was a good turnout at the celebration.

Judge Gattis recognizes that if the Court decides to switch law enforcement to the B pay chart that this decision needs to be made soon in order to have a smooth transition considering the amount of time and labor required to update Oracle. 
COMMISSIONERS’ COURT ADJOURNED AT 12:35 P.M. ON TUESDAY, JUNE 20, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 27th day of June, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy